Stithians Parish Council

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Minutes of the Last Parish Council Meeting

It has been agreed that minutes of the last meeting can be shown

now together with reports, providing the minutes are marked "Draft",

meaning they have not been passed as correct by Council.

The minutes below were marked "Draft" but this has been

removed to make reading easier, but it should be born in mind

that alterations may be made subsequently at the next meeting

of the Parish Council

MINUTES OF THE MEETING OF STITHIANS PARISH COUNCIL HELD IN THE STITHIANS CENTRE ON TUESDAY 15th JUNE 2010 AT 7.00 pm

 

 

 

 

 

ATTENDANCE

Present were:

Cllr P Tisdale (Chair), Cllr Mrs V Kavanagh, Cllr Miss J Tisdale, Cllr D Nightingale, Cllr E Vincent, Cllr R Nicholls and the Clerk.

Jim Lyle and Norman Garlick were also present to the points mentioned.

1.

 

 

APOLOGIES

Apologies were received and accepted from Cllr J Biscoe who was working and Cllr N Potter who was attending a School Governors’ Meeting.

PC Mark Hopkins and PCSO Andy Huddlestone also sent their apologies as did Rod Davis.

2.

2.1

URGENT ITEMS

There was no notification of any urgent items

3.

3.1.1

 

DECLARATIONS OF INTEREST ETC.

Because his association with the Church, Cllr Vincent declared a personal interest in Item 12.2, a report on grass cutting in the lower churchyard.

No declarations of receipt of gifts were made.

4.1

4.1.2

 

4. 1.3

 

 

 

 

4.2

4.2.1

 

4.2.2

 

4.2.3

MINUTES OF MAY 2010 ANNUAL GENERAL MEETING

The Clerk advised that he had not been made aware of any amendments to the draft minutes that he had previously circulated.

RESOLVED to accept the minutes of the AGM held on 18th May 2010 as presented as a true record of the proceedings.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Nightingale and carried unanimously.

MINUTE 01/06/10

MINUTES OF MAY 2010 COUNCIL MEETING

The Clerk advised that he had not been made aware of any amendments to the draft minutes that he had previously circulated.

Jim Lyle pointed out amendments to Paras 9.1.2 and 9.1.3 which the Clerk duly made to the copy to be signed by the Chairman.

RESOLVED to accept the minutes of the Council Meeting held on 18th May 2010 as amended at the June Meeting as a true record of the proceedings.

Proposed by Cllr Miss J Tisdale, seconded by Cllr Nicholls and carried unanimously.

MINUTE 02/06/10

The Chairman duly signed both sets of minutes as a true record of the proceedings.

5.

5.1

 

5.1.1

MATTERS ARISING FROM THE MINUTES OF THE MAY COUNCIL MEETING

Minute 12/05/10: The Clerk advised that he had had no success in getting Cornwall Council to repair the stile on Footpath 1.

RESOLVED that the Clerk request Roger Strick to carry out the necessary repairs to the stile on Footpath 1 and to also ask him to contact Cllr Vincent prior to carrying out the work.

Proposed by Cllr Vincent, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 03/06/10

There were no further matters arising from the minutes of the May meeting that were not covered by the agenda.

6.

POLICE & NHW LIAISON OFFICER

Cllr Mrs Kavanagh presented her report, a copy of which is appended to these minutes.

RESOLVED to note the report and accept its content.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Nightingale and carried unanimously.

MINUTE 04/06/10

 

The Chairman closed the meeting at this point at 19.10 to allow Public Participation.

7.

7.1

 

 

7.1.2

7.1.3

 

7.1.4

7.1.5

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7.2

7.2.1

 

 

 

7.2.2

PUBLIC PARTICIPATION

Devon & Cornwall Police:

There was no police presence at the meeting but the Clerk presented their report, a copy of which is appended to these minutes.

Members expressed concern at the fact that there had been no police attendance at a Parish Council meeting since March. They also discussed the matter of the Foundry Bus Shelter and in general terms the activities of some of the younger element of the parish.

The Chairman briefly reopened the meeting to enable a vote to be taken.

RESOLVED:

1. To note the Police Report.

2. That the Clerk write to the Police stating that it was regrettable that there had been no police presence at a Parish Council meeting since March and to ask that a representative attend the July meeting.

3. That the Clerk also express to the Police the concern of the Parish Council over the behaviour of certain of the younger element and to request that more effective action be taken in this regard.

Proposed by Cllr Vincent, seconded by Cllr Mrs Kavanagh and carried unanimously by those who voted. Cllr Nightingale did not vote as he felt he needed clarification of "more effective action".

MINUTE 05/06/10

Cornwall Councillor Neil Plummer:

Cllr Plummer was not present at the meeting but the Clerk presented a report containing Cllr Plummer’s e-mail response to the Parish Council’s request for him to attend this meeting to explain his actions in respect of a planning application relating to Ivy Cottage, South Road.

There was discussion over Cllr Plummer’s apparent lack of support of the Parish Council’s views.

It was accepted without a vote that there was little point in pursuing the matter further.

Members of the Public:

Norman Garlick advised that he was attending at the request of the Parish Council to further discuss the Rugby Club’s request to site a storage container on the playing field.

He stated that the club now had an experienced coach who was keen to improve the standard of training and therefore needed to safely store new equipment. The only presently available space was in the visitors’ Changing Room, which was not practical for obvious reasons.

Various possibilities had been discussed, including a new pavilion but this would be dependent upon security of tenure and would also be in the longer term – in the shorter term, more storage was required and a container was one (tentative at this stage) possibility.

Mr Garlick was seeking Parish Council approval in principle before pursuing the matter further. Subject to this approval, he would obtain estimates of cost and hopefully report to the July Parish Council meeting.

 

 

 

There being no other matters raised under public participation, the Chairman reopened the meeting at 19.45.

RESOLVED to support in principle the temporary siting by the Rugby Club of a metal storage container on the old playing field subject to any necessary approvals.

Proposed by Cllr Nightingale, seconded by Cllr Vincent and carried unanimously.

MINUTE 06/06/10

Mr Garlick, having thanked the Parish Council for their consideration of the matter, left the meeting at this point at 19.46.

8.

8.1

8.1.1

8.1.2

 

 

TRANSPORT

Transport Representative’s Report:

Rod Davis, the Council’s Transport Representative, was not present at the meeting.

He had informed the Clerk that he had little to report other than the fact that the Passenger Transport Unit have expressed their concern over standards of service on the 342 Camborne – Falmouth service and were intending to put Inspectors on the service in order to identify the problems.

The above information was duly noted.

9.

9.1

9.1.1

9.1.2

 

9.1.3

 

9.1.4

 

 

 

9.1.5

 

 

 

TREES

Parish Tree Warden’s Report:

Jim Lyle, the Parish Tree Warden, reported verbally to the meeting.

He stated that he had contacted Colin Hawke about TPOs and that Oliver Bennett was trying to organise a visit to Stithians PC to discuss the matter.

He advised that the TPO map was in the process of being updated and that he would receive a copy when it was available.

He had been consulted again about the trees in the property on the corner of Collins Parc that were causing damage to the wall adjacent to the footpath. He had referred the owner to Cornwall Council’s Planning department as the trees were subject to a TPO.

Regarding the letter received from the Woodland Trust pointing out that Half Moon Wood was now ten years old and suggesting that the village organise events in August in celebration of the fact, he advised that he was in the process of organising a Teddy Bears’ Picnic for 28th August. He would be circulating Posters after Stithians Show and would be applying to the Woodland Trust for funding as they had suggested.

He would also further investigate their offer of free trees, bearing in mind the need fro replacements in the Playing Field.

The above information was duly noted.

The Chairman thanked Mr Lyle for his continued work on behalf of the Council whereupon he left the meeting at 19.55.

10.

 

AFFORDABLE HOUSING DELIVERY

Nothing to report – linked to the Community Structure Plan.

11.

11.1

11.2

 

 

COMMUNITY STRUCTURE PLAN

Cllr Mrs Kavanagh presented her report, a copy of which is appended to these minutes.

RESOLVED to note and accept the content of the report.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Nightingale and carried unanimously.

MINUTE 07/06/10

12

12.1

 

12.1.1

 

 

 

12.2

12.2.1

12.2.2

 

 

12.2.3

CLERK’S REPORTS

Council’s Current Financial Position:

The Clerk presented his report on the Council’s current financial position, a copy of which is appended to these minutes.

RESOLVED to note the Council’s current financial position as indicated in the report.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Nightingale and carried unanimously.

MINUTE 08/06/10

Grass Cutting – Lower Churchyard:

The Clerk presented his report, a copy of which is appended to these minutes.

He advised that he had been informed that the PCC were to discuss the matter of the RPI increase at their next meeting on 5th August. He further advised that he had received a cheque for £350.

RESOLVED to note the information provided re grass cutting in the lower churchyard.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Nightingale and carried unanimously by those who voted. Having declared an interest, Cllr Vincent did not vote.

MINUTE 09/06/10

13

13.1

13.1.2

13.1.3

 

AUTHORISING OF PAYMENTS

The Clerk presented a list of payments to be made, a copy of which is appended to these minutes.

He also presented his additional report detailing further payments that had arisen since publication of the agenda.

RESOLVED to approve payment of the sums shown in the main report totalling £2,822.66 and £164.16 in the additional report.

Proposed by Cllr Nightingale, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 10/06/10

14

14.1

14.1.1

 

 

 

 

14.2

14.2.1

PLANNING

Notification of Planning Decisions Received:

The Clerk referred to the table, a copy of which is appended to these minutes and advised of Planning Decisions made in respect of PA09/01446/F, 09/00499/SEC73, PA10/00288/F, PA10/00328/F, PA10/00331/F and PA10/00439/F.

These were duly noted

Notification of Planning Decisions received after publication of the agenda:

 

The Clerk advised that he had not been notified of any Planning Decisions since the publication of the agenda.

This information was duly noted.

14.3

14.3(a)

14.3(a).1

14.3(a).2

 

14.3(a).3

 

 

 

 

 

 

 

 

 

 

 

Planning Applications Received:

PA10/00404/F – Mr & Mrs C Ardagh – Conversion of redundant building into dwelling – Penhalveor East Farm.

Cllr Nicholls presented his report, a copy of which is appended to these minutes.

The Chairman informed the meeting that he had been advised by the Planning Officer that this should be treated as a new application.

RESOLVED NOT to support the application on the following grounds:

1. The footprint of the proposed building is considerably larger than that of the existing making this new build rather than conversion.

2. Given the increase in height, the adequacy of the existing foundations is questionable.

3. The proposed access in on a blind bend.

FURTHER RESOLVED to inform Cornwall Council that the Parish Council also notes that the design of the property (five en-suite bathrooms in particular) is such that it has the potential for some kind of commercial use (i.e. Bed & Breakfast). The concern then would be the additional amount of vehicle movements on and off the site via a very poor access with regard to sight lines.

Proposed by Cllr Nicholls, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 11/06/10

PA10/03334/F – Mr S Fitch – Erection of Polytunnel – Field to East of Tretheague Mill.

Cllr Nicholls presented his report, a copy of which is appended to these minutes.

He advised that the neighbours had not been notified and neither had any notices been erected.

RESOLVED to support the application and to ask why the neighbours had not been notified and no notices were posted.

Proposed by Cllr Nicholls, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 12/06/10

14.4

14.4.1

 

 

14.5

14.5.1

14.5.2

 

 

14.5.3

 

Planning Applications received after publication of the agenda:

The Clerk advised that no planning applications had been received after the publication of the agenda.

This was duly noted

Planning Enforcement:

The Clerk presented his report, a copy of which is appended to these minutes.

He advised that the only information he had received from Cornwall Council was that South Cottage, south road had been allocated a reference number. He had no further information to report.

RESOLVED to note the report along with the extra information provided and to approve the content thereof.

Proposed by Cllr Nightingale, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 13/06/10

14.6

14.6.1

 

14.6.2

Licensing:

Showground:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED to note the report and accept its content.

Proposed by Cllr Miss J Tisdale, seconded by Cllr Vincent and carried unanimously.

MINUTE 14/06/10

14.7

Cornwall Council Planning Forum:

It was noted that the Chairman would be attending the Planning Forum at New County Hall on Saturday 19th June 2010.

15

NEW CEMETERY

The Clerk informed the meeting that the Glebe Committee was due to meet on 17th June and he hoped to be able to report their deliberations to the July meeting.

16

16.1

16.1.1

16.1.2

 

 

 

16.2

 

16.2.1

 

 

 

 

 

 

16.3

 

 

16.4

 

 

 

16.5

 

 

 

16.6

 

 

16.7

 

 

 

 

16.8

 

 

 

16.9

FOOTPATHS, HIGHWAYS & ENVIRONMENT

Report of the Portfolio Holder:

Cllr Vincent, the Portfolio Holder, presented his report, a copy of which is appended to these minutes.

RESOLVED to approve the report and note its content.

Proposed by Cllr Vincent, seconded by Cllr Nicholls and carried unanimously.

MINUTE 15/06/10

Litter and Notice Boards:

Cllr Nightingale presented his report, a copy of which is appended to these minutes.

RESOLVED:

1. To hold a Litter pick on 11th July 2010.

2. To ask Michael White to contact Cllr Vincent to discuss his programme of litter picking.

3. To hold at least four litter picks each year.

Proposed by Cllr Nightingale, seconded by Cllr Vincent and carried unanimously.

MINUTE 16/06/10

Notice Boards:

Cllr Nightingale advised that he was in the process of obtaining further information on this matter.

Refurbishment of Finger Posts and Milestones:

The Clerk referred to his report, a copy of which is appended to these minutes.

This was duly noted.

Gribbas Corner:

The Clerk referred to his report, a copy of which is appended to these minutes.

This was duly noted.

Longdowns Notice Board:

Cllr P Tisdale stated that he hoped to move it fairly soon.

This was duly noted.

Longdowns Bus Shelter:

The Clerk referred to his report, a copy of which is appended to these minutes. He advised that he had not received a quotation from Tyrone Martin.

This was duly noted.

Toilets:

The Clerk referred to his report, a copy of which is appended to these minutes.

This was duly noted.

Celtic Cross:

The Clerk referred to his report, a copy of which is appended to these minutes.

This was duly noted.

RESOLVED to formally note and accept all the information provided both in the reports and verbally relating to items 16.3 to 16.9.

Proposed by Cllr Miss J Tisdale, seconded by Cllr Nightingale and carried unanimously.

MINUTE 17/06/10

17

17.1

 

17.1.2

 

 

 

 

17.2

17.2.1

17.2.2

 

 

 

 

 

 

 

 

 

PLAYING FIELD

Playing Field Meeting:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED to note and approve the content of the Report and Appendix 1.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 18/06/10

Bowling Club:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED:

1. To note and approve the content of the Report.

2. To inform the Bowling Club that the agreement over the VAT element of expenditure covers items of a capital nature relating to the improvement of the facilities only and does not include items that relate to maintenance.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 19/06/10

Rugby Club:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED to note and approve the content of the Report and to note that a decision as regards the Rugby Club was taken earlier in the meeting under Minute 06/06/10.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 20/06/10

18

CONSULTATION

Nothing to report.

19

19.1

19.1.1

19.1.2

 

 

19.1.3

 

 

 

 

 

 

 

 

 

19.2

19.2.1

 

PUBLIC RELATIONS

Public Relations Officer:

The Public Relations Officer presented his report, a copy of which is appended to these minutes.

He advised that he would provide the Clerk with a receipt for the purchase of the Shield of Friendship for reimbursement of the cost. He also advised that he would let the Clerk have the sum of £5 which was taken at the Stithians Fayre.

RESOLVED to note and approve the content of the report.

Proposed by Cllr Nightingale, seconded by Cllr Vincent and carried unanimously.

MINUTE 21/06/10

FURTHER RESOLVED that Cllr Nightingale be congratulated on his recent award for Journalist of the Year in the South West region.

Proposed by Cllr Vincent, seconded by the Chairman and carried unanimously.

MINUTE 22/06/10

"Spotlight on Stithians":

Two proposals for the content of an article for both "Spotlight" and the Stithians Times to recruit new members were discussed, both of which are appended to these minutes.

RESOLVED to use the text in the report prepared by the Clerk in the next issues of "Spotlight" and the Stithians Times.

Proposed by Cllr Nightingale, seconded by Cllr Vincent and carried unanimously.

MINUTE 23/06/10

Stithians Show:

Cllrs Nightingale and Mrs Kavanagh advised that they were in the process of preparing the display for the show.

Cllr Vincent advised that he was preparing leaflets.

This was duly noted.

20

20.1

 

 

 

20.2

 

20.3

20.3.1

20.3.2

 

 

 

 

 

 

 

REPORTS OF COUNCIL REPRESENTATIVES ON OUTSIDE BODIES

Stithians School Governing Body:

Nothing to report – a meeting to prepare a shortlist for the post of Head Teacher was taking place at the same time as the Parish Council meeting..

Village Hall Management Committee:

Nothing to report.

Mining Villages Regeneration Group:

Members considered the minutes of the meeting held on 20th May, a copy of which is appended to this report.

RESOLVED:

1. To note the content of the minutes of the MVRG held on 20th May 2010.

2. That Cllr Vincent raise the matter of the £1,000 contribution by each member Council at the next meeting to ascertain whether or not it should remain in the parish Council’s Budget.

Proposed by Cllr Vincent, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 24/06/10

Historic Churchyards Group:

Included in MVRG.

21

21.1

 

21.1.2

 

 

 

21.2

21.2.1

21.2.2

CORNWALL COUNCIL

Community Network Area Meeting – 20th May 2010:

The Clerk presented the notes of the meeting prepared by Mark James, a copy of which is appended to these minutes.

RESOLVED to note the report and accept its content.

Proposed by Cllr Vincent, seconded by Cllr Nicholls and carried unanimously.

MINUTE 25/06/10

Community Network Area Meeting – 3rd June 2010:

Cllr Vincent presented his report, a copy of which is appended to these minutes.

RESOLVED to note the report and accept its content.

Proposed by Cllr Vincent, seconded by Cllr Nicholls and carried unanimously.

MINUTE 26/06/10

22

CORRESPONDENCE

The Clerk presented his two reports, copies of which are appended to these minutes.

RESOLVED:

1. To note receipt of an invitation for the Chairman and Clerk to attend the Stithians Watersports Centre to meet the Earl of Wessex on 16th July 2010.

2. To inform Ms Godwin of the actions of the Police following her complaint about Foundry Bus Shelter and that the Parish Council will arrange for more frequent cleaning.

3. To note impending consultation by Cornwall Council on the Cornwall AONB Management Plan Review and that a report will be presented to the September meeting.

4. To note that a report on Queen Elizabeth II Playing Fields will be presented to the July meeting.

5. To note Cornwall Council’s Low Carbon Energy SPD Consultation document and that a report will be presented to the July meeting.

Proposed by Cllr Nightingale, seconded by Cllr Vincent and carried unanimously.

MINUTE 27/06/10

23

 

URGENT ITEMS

There were no urgent items for discussion at this point in the meeting.

24

AUTHORISATION OF ADDITIONAL PAYMENTS

There were no additional payments agreed during the meeting.

25

ITEMS FOR NEXT MEETING

1. Queen Elizabeth II Playing Fields – Clerk

2. Low Carbon Energy SPD Consultation – Clerk

3. Notice Boards – Cllr Nightingale

ITEM FOR SEPTEMBER MEETING

1. AONB management Plan Review Consultation

26

 

DATE OF NEXT MEETING

It was agreed that the next Council Meeting would take place on Tuesday 20th July 2010 at 7pm in the Stithians Centre.

 

The meeting closed at 21.25.

 

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