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Correspondence Received, Replies Sent and Clerk's Reports
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AGENDA ITEM 22
Clerk’s Report for Meeting to be Held on
15th June 2010
Correspondence Received
SUMMARY OF DECISIONS REQUIRED (Details in Report) :
To note receipt of an invitation for the
Chairman and Clerk to attend the Stithians Watersports Centre to
meet the Earl of Wessex on 16th July 2010.
To take whatever action is considered necessary
following a complaint about Foundry Bus Shelter.
To note impending consultation by Cornwall
Council on the Cornwall AONB Management Plan Review.
To note that a report on Queen Elizabeth II
Playing Fields will be presented to the July meeting.
REPORT:
Since the last meeting, the following correspondence has been
received:
|
Date |
Type |
From |
Subject |
Action Taken/Requested |
|
26th May |
Letter |
South West Lakes Trust |
Invitation |
See Section 1 of Report |
|
6th June |
E-mail |
Mary Godwin |
Foundry Bus Shelter |
See Section 2 of Report |
|
8th June |
E-mail |
Cornwall Council |
AONB Management Plan Review |
See Section 3 of Report |
|
7th June |
E-mail |
Fields in Trust |
Queen Elizabeth 11 Playing Fields |
See Section 4 of Report |
The Chairman and I have both received
invitations to attend an event at the Stithians Watersports Centre
on 16th July to celebrate ten years of the Trust and
five years of the Stithians Centre in the presence of the Earl of
Wessex. Both of us intend to be there.
Appendix 1 to this report contains an e-mail
and pictures received relating to Foundry Bus Shelter. I have
forwarded it to the police and ask that Members further consider
the matter.
I have received advance warning of consultation
on the review of the Cornwall AONB Management Plan which will take
place between the end of July and the end of September. As there
is no meeting in August, members will not be able to formally
consider it until the September meeting, which is towards the end
of the consultation period but I intend to circulate it to members
for prior consideration as soon as I receive it.
This is also by way of advance warning to
Members, this time of the proposal to create Queen Elizabeth II
Playing Fields to celebrate the Queen’s Diamond Jubilee in 2012 in
the same way as King George VI ones were created. The scheme has
been launched by its Patron, Prince William but I have yet to
ascertain what parish councils need to do in order to participate.
I shall report more fully to the July meeting. In the meantime,
members may wish to visit the website
www.qe2fields.com
or their Facebook page
The
Queen Elizabeth II Fields Challenge.
I shall report more fully to the July
meeting.
JV Calvert
Clerk
9th June 2010
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Clerk’s Report for Meeting on 18th May
2010
Summary of Decisions Required (Details in
report):
To note the information provided re
Tregolls Common.
To approve the Council’s Final Accounts for
2009/10, subject to internal audit as detailed in the report
and the appendices.
To approve the answers to questions in the
External Auditor’s Return as detailed in the report.
To note the information provided re grass
cutting in the Lower Churchyard.
Report:
12.1 Tregolls Common:
I have nothing further to report. As Members are
aware, the matter is not now likely to be heard in Court again until
possibly July and members have agreed to defer any further
consideration of the matter until such time as the outcome of the
case is known.
12.2 Final Accounts for 2009/10:
Appendices 1, 2 and 3 to this Report show the
Council’s financial position as at 11th May. As we are at
the start of a new financial year, there are no significant
variations and I do not therefore propose to go into further detail
in this report but will be pleased to answer any questions at the
meeting.
12.3 Grass Cutting – Lower Churchyard:
Following your last meeting, I wrote to the PCC
on 22nd April in accordance with Minute 06/04/10(3-6). I
have also sent an invoice in the sum of £350. I have been informed
that the matter will be discussed at the PCC meeting on 20th
May.
JV Calvert,
Clerk
11th May 2010
AGENDA ITEM 14.5
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Clerk’s Report for Meeting to be held on 18th
May 2010
ENFORCEMENT
Decision Required:
That this report be accepted and its content
noted.
To take whatever further action Members
consider necessary in the light of the content of the report.
Report:
Progress is reported below.
Caravans at Tregolls Cottage (KAS/EN06/00384):
As I reported to your last meeting, the
enforcement procedure is still progressing. I have a copy of the
witness statement sent to CC legal department which sets out in
chronological order the actions taken by the Case Officer, all of
which have been reported to Members previously. I shall report any
further information I receive to your meeting.
The Paddocks, Penhalvean (PJB/EN09/00218):
I advised your last meeting that an application
is to be submitted by the end of the month (April) seeking temporary
permission for a caravan for three years. The application will also
have justification for keeping bees, which is an agricultural use.
The currently occupied storage building will be used for purposes
ancillary to bee keeping and the application will also cover these
uses. At the time of writing this report, I was unaware of any such
application but will report anything further at your meeting.
Higher Nanpean Farm (CS/JH/EN08/00069):
As reported to your last meeting, the owner is
(still!) suggesting a further planning application to retain the
buildings. CC are continuing to progress Enforcement and this will
be reviewed at such time as an application is received.
Carncrees Farm (CS/EN08/00396):
Although this particular matter is closed, as I
have previously stated, I shall leave it in the report as Cornwall
Council are, they say, informally monitoring the situation. Indeed,
as I reported to the April meeting, they have visited the site and
the caravan remains but with no evidence of occupancy. CC wish to be
informed if this changes.
Penhalvean Pottery (PJB/EN09/00312):
As reported in April, the site has been visited
and an update was promised. Having heard nothing, I requested the
promised update on 29th April and received the following
response:
There is a static caravan situated on an area of
grass opposite the farmhouse. This is within the residential
curtilage of the property. I have seen inside the caravan, and
I can confirm that it is not being occupied on a permanent basis.
The owner has confirmed that it is used occasionally for family and
friends when visiting, as ancillary accommodation. There is no
running water connected to the caravans and guests must use the
bathroom facilities within the dwellinghouse. They would also
use the dwellinghouse for preparing meals etc. This is
considered to be an ancillary use to the main dwellinghouse and as
such planning permission is not required.
There is a small touring caravan which is
stationed just outside the area of grass upon which the static
caravan is situated. This is used as a private space for the
daughter’s boyfriend to listen to music etc. There are no
washing or cooking facilities whatsoever in the caravan. The
use is considered to be ancillary to the dwellinghouse and if it
were situated within the residential curtilage of the dwellinghouse
it would again be permitted. This touring caravan is not situated
within the curtilage of the dwellinghouse, however, when considering
the close proximity to the accepted curtilage and its well screened
position it has been considered that it is not expedient to pursue
at this point in time as he could simply move it 5-6 metres and it
would not require planning permission.
Therefore, I am satisfied that there is no
permanent residential use of caravans at this site and our
enforcement file on the matter has been closed accordingly.
Static Caravan on Land opposite Tremenhere Farm (KAS/EN0900402):
As Members are aware, this caravan should have
been removed by the end of February and I informed the April meeting
that CC were considering "formal removal".
Polkanuggo Farm:
As stated to the February meeting, motor cycling
is allowed as a temporary use for up to 14 days in any calendar
year. I trust Members will be continuing to monitor the situation
over the coming months! The latest information I have (from the
March Minutes) is that motorcycling activities had so far this year
taken place on three occasions and that a caravan had appeared on
the site.
Trebarveth, Ponsanooth (KAS/EN09/00416):
As reported to the April meeting, a response from
Development Management was still awaited. Having heard nothing, I
sent a reminder on 29th April with another on 10th
May.
Hatchintan, Carncrees (GR/EN10/00013):
As Members are aware, the application for this
site has been refused but is likely to be appealed. I shall leave
the item in the report lest activities commence again.
Kennall Mill:
As reported to the April meeting, a response from
the Conservation Section was still awaited.
Having heard nothing more, I requested an update
on 29th April with another on 10th May.
Sunnyside, Foundry:
As reported to the April meeting, the site has
been visited but a further visit is needed to gain access to the
shed to see what it is being used for.
South Cottage, South Road:
I reported to the April meeting that there
appears to be small business use. Enforcement are to consult
Development Management about the likelihood of planning permission.
I await further information
Work to Trees:
This matter is now covered under the Tree
Warden’s report and will be removed from this report.
Four Acres, Carn - Mr J Burton (KAS/EN10/00097):
As I reported to your last meeting, this site had
been visited and no evidence of occupation was found. As instructed
at the April meeting (Minute 11/04/10(2)), I suggested that a visit
be made
at night and without warning. Having
entered into further dialogue with the officer involved, it
transpires that she did make an appointment as she had visited twice
in the mornings rather early and there was no car and no one living
in the stable. The owner has a residence and is now fully
advised that this building does not have residential use and he
should not really stay over night. She has advised him that if
he does stay overnight on the odd occasion, this would be allowed
maybe once a month but he must keep a record. As she pointed out,
the main aspect here is whether or not he uses the stables as a
permanent residence and this is clearly not the case at present.
No doubt the PC will be informed
if matters change.
Use of Land at Carn for the Dismantling of Cars:
I have now had a response from Andrew Stott in
the Natural Resources Team on this matter. The site has been visited
and there were only 5 cars present. From talking to the owner the
following was found:
- they were their own personal
cars and had not been imported to the site;
-the Volvo would be taken to a
scrap yard soon;
-two further of their cars
had broken down and were being worked on by her husband in a bid
to get them back on the road;
-the four wheel drives were
used regularly.
In these circumstances Mr Stott has advised the
Council's Area Planning Team that on this small scale and without
there being evidence of importation and a throughput of vehicles or
parts he does not consider that the site comprises
a carbreakers/scrap yard, which would have been a matter for his
section to address and that as a result he has referred it back to
the Area Planning Team to address.
Crane Garage, Longdowns:
As advised to the April meeting, I have requested
that these premises be visited. Having had no response to my
request, I sent a reminder on 29th April with another on
10th May. On 12th May I was informed that the
site would be inspected and that I would be informed "in due
course".
I will report anything further that I might
receive in relation to any of the above at your meeting.
JV Calvert,
Clerk 11th May 2010
AGENDA ITEM 14.6
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Clerk’s Report for Meeting to be held on 18th
May 2010
Decision Required:
That this report be accepted and its content
noted.
Report:
14.6 LICENSING:
Having checked Cornwall Council’s website, I am
not aware of any applications affecting Stithians.
For Members’ information, the link is:
www.cornwall.gov.uk/default.aspx?page=21173
14.6.1. Stithians Showground:
As instructed under Minute 12/04/10(2), I asked
Yvonne toms for an update as to progress with the drafting of the
hire agreement for the showground. She informed me that on 26th
April, their solicitor suffered a major stroke and things are "in
limbo" at present. She advised that she would be in contact as soon
as she knew anything further. She now informs me that he has died
and that she will be in touch as soon as she has any further
information.
JV Calvert,
Clerk
11th May 2010
AGENDA ITEMS 14.7 – 14.9
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Clerk’s Reports for Meeting to be Held on 18th
May 2010
SUMMARY OF DECISIONS REQUIRED:
To note and accept the content of the report.
To agree who should attend the Local Council
Planning Forum on 19th June.
To agree on attendance at various Planning
Training events.
To note the final version of the Planning
Protocol received from Cornwall Council.
REPORTS:
14.7 Cornwall Council Planning Forum:
Members will recall that at the last meeting it
was resolved that I book a place for Cllr P Tisdale to attend the
meeting of the Local Council Planning Forum at New County Hall on
Saturday 19th June (minute 13/04/10(2) refers). This I
did but, as Members are well aware, the AGM will have been held by
the time this item is considered and there may well be another
Portfolio Holder or someone else wishing to attend. I therefore seek
clarification of the attendee.
14.8 Planning Training:
This item was deferred from the April meeting
pending the outcome of the AGM. Appendices 1 and 2 to this report
give details of the training on offer and Members will note that two
delegates can attend; any more would incur a charge of £5. I should
be pleased to learn at your meeting, which Members wish to attend
14.9 Planning Protocol:
I have received from Cornwall Council the final version of the
Planning Protocol which was approved by the Planning Procedures
Panel at its meeting on 6 April and will take effect immediately.
The covering letter and a copy of the Protocol
are attached as Appendices 3 and 4 to this report.
JV Calvert
Clerk 11th May 2010
AGENDA ITEMS 16.2 – 16.7
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Clerk’s Reports for Meeting to be Held on 18th
May 2010
SUMMARY OF DECISIONS REQUIRED:
To note and accept the content of the report.
To agree any further action as may be
necessary after consideration of the report and any further
information presented at the meeting.
REPORTS:
16.2 Litter:
At the time if writing this report I had no
further progress to report and was still awaiting Cllr Nightingale’s
report (Minute 16/04/10(2) refers).
16.3 Notice Boards:
As Members are aware, Cllr Nightingale advised
the April meeting (Para 19.1.2) that his report on notice boards was
"in hand." At the time of writing this report, it was not
forthcoming.
16.4 Refurbishment of Fingerposts & Milestones:
Still no progress, I’m afraid. I shall do it as
soon as I can. Cemetery negotiations and end of year accounts have
taken preference!
16.5 Gribbas Corner:
Tyrone Martin has now completed this work and has
indicated that he will submit his invoice in the sum of £30 in time
for your meeting.
16.6 Longdowns Notice Board:
Hopefully Cllr P Tisdale will report verbally on
this matter at your meeting.
16.7 Longdowns Bus Shelter:
Following your last meeting, I instructed Tyrone
Martin to repair the outside skin (Minute 19/04/10(3) refers). I am
unsure at present whether or not it has been done.
16.8 Toilets:
The Ladies’ toilet remains closed due to
vandalism. A new toilet pan has now arrived and will appear on LA
Phillips’ account to the tune of £35. Tyrone Martin is to obtain a
toilet seat from B & Q along with any necessary pipe fittings and
hopes to have the work completed by the date of your meeting. The
total overall cost is not expected to exceed £100.
16.9 Celtic Cross:
I was due to meet Andrew Langdon, who is to
straighten the cross and Mr Watkins in whose garden it is situated
on 13th May and will report verbally at your meeting.
JV Calvert
Clerk 11th May 2010
Appendix 1 to AGENDA ITEM 17.1
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NOTES OF PLAYING FIELD PROGRESS MEETING HELD ON
TUESDAY 4th MAY 2010
Present:
(NP) Councillor Neil Potter – Playing Field Portfolio Holder
(JVC) John Calvert - Clerk
(TM) Tyrone Martin – Playing Field Caretaker
Notes of Meeting:
As has become normal practice, the notes of the
previous meeting were used as an agenda with any other items
included at the end or as necessary. This month’s meeting was held
on the playing field in order to consider the findings of the recent
safety inspection.
New Play Equipment:
Note from previous meetings still applies:
As previously reported, CC will take the issue of
formation of a youth group to VHMC who have shown some interest in
this. If such a group is formed they may then seek provision of new
equipment via Parish Council as the owners of the Playing Fields. If
the initiative comes through such a group CRCC consider that funding
will be more readily provided. All depends upon enough interest
being shown to form a youth group and the VHMC are currently
considering possibilities. No further progress as far as is known at
present. One can only assume that the matter has stalled.
Caretaker’s Store:
Note from previous meetings still applies:
As previously, TM had not yet spoken to Cllr
Denis Nightingale about the use of one of his buildings. At present
he is undecided as to whether to accept the offer.
Fencing to Ennis & Carbis:
TM provided quotation of £70 for one three metre
panel with posts. It had been previously decided to erect a nine
metre length of fencing along the worst part of the fence to
evaluate the method before deciding whether or not to continue. TM
will do this ASAP. It was confirmed by a site inspection that the
work is required urgently.
Sky Saw:
As reported previously, a rubber buffer was
needed. TM had found the old one and hoped to be able to re-use it.
Another is now missing and cannot be found. TM is considering the
best option and it is hoped that the work will be completed by the
date of the next meeting at very little cost.
Tennis Court:
New sign for tennis court is included under
"Signage"
Dog Fouling in the New Playing Field:
As before, TM continuing to monitor the
situation. Signage included later in notes. This has worsened,
particularly in the old playing field. Hopefully the new signs will
help.
Rugby Posts – Old Playing Field:
It was noted that both sets of rugby posts had
been removed from the old playing field and the holes filled.
Free Standing Slide:
TM continuing to make a thorough inspection every
week in order to ensure that any deterioration is quickly identified
and rectified. It features in the Inspector’s report as high risk
and was inspected. The findings will be included at the end of these
notes.
Regular Inspection Reports:
TM provided reports on a memory stick.
Skateboard Park:
Nothing outstanding at present
Site Inspection/Annual Safety Inspection
This had been carried out on 24th
March and the report was to hand. All equipment was inspected and
will be reported at the end of these notes.
Signage:
It was agreed in November to move the sign from
the Toddler Play Area to the gate adjacent to the Seven Stars,
replacing the tatty one used by the Rugby Club who will be able to
use the existing board and to remove the existing "No Dogs" sign
from the gate.
It had been agreed that four signs should be obtained and
placed as follows:
At the lower gap between the two playing
fields affixed to a gate currently stored near the pavilion.
At the small gap, fixed to the RFC
Scoreboard, with their permission.
At the entrance to the footpath adjacent to
the tennis court, attached to the fencing.
At the playing field entrance opposite the
Church, fixed to the barrier.
TM has been reimbursed for the signs in the sum
of £194.91. His quotation in the sum of £65 for fixing three of the
signs and the tennis court sign was accepted at the last meeting and
the work will be done ASAP. He is to submit for the next meeting a
quotation for the fixing of the fourth playing field sign bearing in
mind that it involves the installation of a gate.
Wooden Train:
This had been identified as being in need of
either repair or replacement.
TM had submitted a quote of £995 for repair which
was accepted at the February PC meeting. TM will do it as workload
permits.
Meanwhile TM has removed it to the pavilion.
Gate to Toddler Play Area:
TM had reported to the last meeting that this had
been pulled off. This was not the first time and the "two-way"
hinges from Playquest that were (rather expensively!) replaced last
time needed replacing again. A gate that swings both ways was not
considered necessary – rather one that opens inwards and has a stop.
TM submitted a quote for this with a spring to keep it shut in the
sum of £25, which was accepted.
Damaged Trees:
Following TM’s report that three trees in the old
playing field had been damaged. JVC had informed Jim Lyle who was to
report to the April PC meeting. He was unable to attend the meeting
and it was hoped that he would report to the May PC meeting.
Annual Safety Inspection:
This report was considered item by item and the
results are tabulated below.
|
Equipment |
Fault |
Risk Level |
Resolve by |
Action |
|
1 Bay 2 Cradle Seat Swing |
Chain - links notched |
Low |
23/09/10 |
Monitor & fit new when necessary |
|
1 Bay 2 Cradle Seat Swing |
Seats damaged |
Low |
On-going |
Monitor & replace when necessary |
|
1 Bay 2 Flat Seat Swing |
Seats damaged |
Low |
On-going |
Monitor & replace when necessary |
|
Cransley Seats |
Fixing missing |
Low |
23/09/10 |
Replace |
|
Scale swing |
Bolts projecting on top of arms |
Low |
23/09/10 |
Do when opportunity arises |
|
Scale swing |
Buffer missing |
Low |
24/06/10 |
In hand |
|
Scale swing |
Surface needs repair |
Low |
23/09/10 |
Investigate cost. To include others. |
|
Scale Swing |
Chain Links Worn |
Low |
On-going |
Monitor & replace when necessary |
|
Scale Swing |
Rusting in places |
Low |
On-going |
Clean and paint |
|
Scale Swing |
Shackles & Bushes need servicing |
Low |
On-going |
Monitor & replace when necessary |
|
Sputnik |
Seats rotting |
Low |
23/09/10 |
Replace 2 in marine ply |
|
Sputnik |
Surface needs repair |
Low |
23/09/10 |
Investigate cost. To include others. |
|
Sputnik |
Wear in top bearing |
Low |
On-going |
Monitor & replace when necessary |
|
Multiplay Entrance |
Ground eroded |
Low |
23/09/10 |
No action at present |
|
Multiplay Slide |
Possible entrapment |
Low |
23/09/10 |
Infill with wood |
|
Multiplay Surface |
Needs repair |
Low |
23/09/10 |
Not considered a problem |
|
Multiplay Surface |
Edges have shrunk |
Low |
23/09/10 |
Not considered a problem |
|
Multiplay Surface |
Moss on surface |
Low |
24/06/10 |
Treat as necessary |
|
Climbing Wall |
Fix climbing ropes at each end |
Low |
On-going |
Not considered necessary |
|
Climbing Wall Surface |
Grass, Moss, Weeds |
Low |
On-going |
Not considered a problem at present but
monitor |
|
Tower Slide Surface |
Impact area less than required |
Low |
On-going |
It isn’t – grass is growing through it as
it is supposed to! |
|
Equipment |
Fault |
Risk Level |
Resolve by |
Action |
|
Igloo Surface |
Insufficient Area |
Low |
On-going |
May consider at future date |
|
Igloo |
Grass, Moss, Weeds |
Low |
On-going |
Not considered a problem at present but
monitor |
|
Igloo |
Hard or sharp projections |
Low |
On-going |
Can’t remove – they are bolts! |
|
Timber Multi-Climber |
Fibreglass "eggs" showing signs of UV
degradation |
Low |
On-going |
Monitor & replace when necessary |
|
Timber Multi-Climber |
Timber showing signs of wear |
Low |
On-going |
Monitor & replace when necessary |
|
See Saw |
Side panels rusting, linkage wearing.
Limited Life |
Low |
31/03/12 |
Rust not identified. Monitor wear in
linkage. See note at end |
|
See Saw |
Safety Surface laid to varying levels |
Low |
31/03/12 |
Surfacing was changed as result of previous
inspection. See note at end |
|
Slide |
Ground eroded |
Low |
24/06/10 |
Not considered a problem & difficult to
rectify. See note at end |
|
Slide |
Limited Life |
High |
Now |
See note at end |
|
Slide |
Inadequate safety surfacing |
High |
Now |
Can’t be rectified
See note at end |
|
Carousel |
Limited Life |
Low |
01/04/14 |
Replace missing nut. See note at end |
| |
|
|
|
|
|
SK8 |
Graffiti |
Low |
23/09/10 |
Monitor and only remove if offensive or it
becomes excessive |
|
SK8 Sign |
Unreadable |
Low |
23/09/10 |
Important bit IS readable – replace in due
course |
|
SK8 Grind Box |
Concrete wearing |
Low |
On-going |
Not excessive at present – Monitor and
rectify when necessary |
|
SK8 Flat Ramp |
Bolts projecting on hand rail |
Low |
On-going |
Grind off |
|
SK8 Half Pipe |
Bolts projecting on hand rail |
Low |
On-going |
Grind off |
Life Expectancy of Play Equipment:
Slide:
Successive inspections have advised that the
slide is at the end of its useful life and have pointed out that the
general condition is "not good with excessive wear on the steps,
step fixings and fish plate detail". This inspection was no
different and, although wear is evident, the site inspection once
again gave no cause for alarm save the fact that there was evidence
of corrosion on the handrails but nowhere near as bad as the report
would lead one to believe. The report advocates immediate
replacement as it has reached the end of its useful life. There is
no doubt that this is one of the most popular pieces of equipment
and whilst there is also no doubt that it will need replacement at
some point in the future, those present felt that there is still
some life left in it as long as it is monitored weekly and well
maintained.
Carousel:
This is another piece of equipment that the
inspector has taken a dislike to because of its age. She has
suggested that it ought to be replaced by 2014 but, like the slide,
it is extremely popular. As long as it is well maintained, it should
be OK for longer.
See Saw:
This is something else that the Inspector says
should be replaced. She has identified rust on the side panels, but
our site inspection did not agree. She also found wear in the
linkage which, whilst present, is not excessive and will be closely
monitored. This is another popular piece of equipment.
Next Meeting:
The date of the next meeting was agreed as
Tuesday 8th June 2010 at 2pm.
John Calvert,
Clerk 5th May 2010
AGENDA ITEM 22
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Clerk’s Report for Meeting to be Held on
18th May 2010
Correspondence Received
SUMMARY OF DECISIONS REQUIRED (Details in Report):
To agree, subject to the usual conditions and
disclaimers to the Stithians Methodist Junior Church holding a
picnic and act of worship on the playing filed on Sunday 27th
June 2010 and to advise them to contact either the Bowling Club or
the Rugby Club as regards an electricity supply.
REPORT:
Since the last meeting, the following correspondence has been
received:
|
Date |
Type |
From |
Subject |
Action Taken/Requested |
|
28th April |
E-mail |
Stithians Methodist Junior Church |
Use of Playing field |
See Section 1 of Report |
I have received an e-mail seeking permission
to use the playing filed on Sunday 27th June for an
act of worship to celebrate the Junior Church Anniversary.
Although still in the early planning stages it is anticipated
that the event would start at around 5pm - possibly with a
picnic tea followed by an hour / hour and a half of worship
activities and live music. With regard to music, I have been
asked if I am able to advise as to whether or not there are any
facilities to provide power for amplification.
JV Calvert
Clerk
11th May 2010
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Chairman's Report Stithians Parish Council 2010
This last year has seen some changes on the
Council and we again are looking for residents to take up the
challenge of working to try and improve the life of the community.
As this has been my last year as Chairman I would
like to thank all the many people who I have had the pleasure of
working with, for their support and professionalism that makes the
job of Chairman so much easier. It is with some sadness that I must
relinquish the position of Chairman and have every confidence in my
successor as any of the Members of the council will make an
excellent chair.
The Council has many challenges still ahead and
together I know that we can make a difference to the community.
Neil Potter
Chairman Sept 2006 – May 2010
***************************************************************************************************
AGENDA ITEM 15
CLERK’S REPORT FOR MEETING TO BE HELD ON
20TH APRIL 2010
PROVISION OF ADDITIONAL CEMETERY SPACE
DECISION REQUIRED:
To note and approve the content of this
report.
To defer consideration of the alternative
offer from the Glebe to the confidential part of the meeting on
the grounds that information of a sensitive nature is likely to
be discussed.
REPORT:
Land Acquisition:
As reported to your last meeting, Colin Benney,
Area Valuer, Cornwall Council was to meet James Humphreys, the Agent
representing the Glebe Committee, on 26th March. This
meeting took place and Mr Humphreys was adamant that they would
resist the sale of the land in question.
Another site has been suggested, however, and
because nothing has been communicated officially, I believe this
offer should be considered confidentially at the end of the meeting.
JV Calvert
Clerk
13th April 2010
******************************************************************************************************************
AGENDA ITEM 14.7
CORNWALL COUNCIL PLANNING LIAISON GROUP
DECISION REQUIRED:
To note and approve the content of the
report.
To decide who should represent the Parish
Council on the Local Council Planning Forum, the first meeting
of which is to be held on Saturday 19th June.
REPORT:
As Members are aware from the minutes presented
to your last meeting, a meeting with all 213 Parish and Town
Councils was to be arranged with a view to setting up a Local
Council Planning Forum. This was actually mooted some time ago and
Cllr Barkhuysen was nominated to attend.
The Planning Liaison Group has now been disbanded
and is to be replaced by the afore-mentioned forum, the first
meeting of which is to take place on Saturday 19th June
from 9.30am to 4pm at New County Hall. The letter of invitation is
attached as Appendix 1 to this report and contains some further
details.
Each Council is invited to send one
representative and I ask that Members decide who should attend.
JV Calvert
Clerk 8th April 2010
******************************************************************************************************************
AGENDA ITEM 14.6
Clerk’s Report for Meeting to be held on 20th
April 2010
Decision Required:
That this report be accepted and its content
noted.
Report:
14.6 LICENSING:
Having checked Cornwall Council’s website, I am
not aware of any applications affecting Stithians.
For Members’ information, the link is:
www.cornwall.gov.uk/default.aspx?page=21173
14.6.1. Stithians Showground:
No further progress to report at present.
JV Calvert,
Clerk
14th April 2010
========================================================================
AGENDA ITEM 14.5
Clerk’s Report for Meeting to be held on 20th
April 2010
ENFORCEMENT
Decision Required:
That this report be accepted and its content
noted.
To take whatever further action Members
consider necessary in the light of the content of the report.
Report:
Progress is reported below.
Caravans at Tregolls Cottage (KAS/EN06/00384):
As I reported to your last meeting, the site was
visited on 22nd February and it was established that
compliance had not been made. Jon Pender and Kirsty Smith were
to meet the owners with their Planning Agent on site in the first
week of March. They would appear to be trying to claim some
agricultural permitted development use of the caravans and they are
going to site to give them a fair hearing and then return for Legal
Advice as they are now at prosecution stage.
That visit was cancelled by the agent who now ‘washes
his hands of the owners’. The Badcocks were invited to
attend an interview under caution. Their agent advised they
had contacted him on receipt of this letter and were upset and
worried but they failed to attend. A further letter was sent
asking the questions that would have been put in the interview but
this also has had no reply. A statement has been forwarded to the CC
legal team for consideration of prosecution for these caravans. This
was the situation as at 1st April. Cllr Plummer is
pursuing the matter and keeping me informed. If I have any further
information at the meeting, I shall report verbally.
Trelan (PJB/EN06/00236):
When the site was visited for compliance with the
enforcement notice it was found that the building is now empty of
flooring materials and indeed, the business has re-located therefore
the change of use breach has ceased.
Further negotiations have resulted in
agricultural justification for the remaining portacabins, and
further to the removal of advertisements on the land and the
building the file is now closed.
The Paddocks, Penhalvean (PJB/EN09/00218):
I advised the October meeting that the occupants
have requested a meeting to discuss the possibility of a planning
permission. I do not know if Glen Reed has progressed this matter.
As Members are aware, on 24th
February, Cllr Plummer contacted Cornwall Council to report the
appearance of a sign stating "THE CORNISH HONEY BEE FARM PENHALVEAN
STITHIANS 01209 861524". He was promised an update but having heard
nothing further, he contacted the Officer’s Line Manager on 7th
April who instructed that a response be sent within 24 hours. On 8th
April, he received the following:
The applicants for the piggery and the bee
keepers are the same people. The piggery building was never used as
such and is now used as a store.
I do not know how many hives there are; that
information will be in the application. If we do not receive an
application by the due date we will issue a Planning Contravention
Notice to get this information.
If a temporary caravan is approved, the occupied
storage building will be vacated.
Cllr Plummer has since asked the following:
What is the due date that you give for
receiving the planning application?
Could you put a note on file that I be
consulted specifically on this matter by the case officer if the
planning application comes in.
In the last 10 months have we taken any
decisions for direct action?
What happened to the decision made by Kerrier
Planning Committee to take direct action? And what happened to
influence the change in this decision made by the members of the
committee?
How long has the Honey Farm been operating as
such? I.e. selling bee produced products?
At the time of writing this report, I was not
aware of any response.
Higher Nanpean Farm (CS/JH/EN08/00069):
As reported to the February meeting, the site
visit took place, although access was not possible. Photographs were
taken for record purposes and the two sets of gates were observed,
although they appeared to be less than 2 metres in height. This will
be checked at the formal inspection which, as far as I am aware, has
yet to be arranged.
There has been no further contact from Mr
Driscoll. Neither has he submitted a Planning Application.
On 8th April, I asked Cornwall Council
for an update.
In the meantime, Cllr Plummer has asked for an
explanation as to who takes the decisions about whether to
prosecution or take direct action and also asked whether this was up
to elected members. He also wanted to know whether direct action is
still taken.
He received the following response:
The enforcement strategy and delegation
arrangements provide that where a case is likely to involve
significant expenditure (£100,000 or more) to remedy the breach, the
matter will be referred to the relevant Area Planning Committee.
Otherwise the decision to take direct action rests with the
‘designated officer’. In reality this would mean that if the
expenditure was less than the £100,000, the decision would need to
be taken at a budget holder level.
The decision to take prosecution rests with an
assessment of the legal case based upon the quality of the evidence
to support the case and achieve a conviction. It also needs to be
remembered that a conviction may not achieve compliance, although in
some cases the threat of prosecution would bring that about.
The choice of whether to prosecute or take direct
action is often difficult. An additional difficulty is that in
taking direct action the Council may not be able to recoup the
expenditure in the short term. We will take direct action but we
need to pick our cases to ensure that we get value for money and
target those issues casing most harm in planning terms.
I have yet to receive a response to my
communication.
Carncrees Farm (CS/EN08/00396):
Although this particular matter is closed, as I
have previously stated, I shall leave it in the report as Cornwall
Council are, they say, informally monitoring the situation.
On 8th April, I asked Cornwall Council
for an update.
Penhalvean Pottery (PJB/EN09/00312):
As previously reported, this matter was to be
reallocated in the week commencing 15th February. Having
heard nothing, I asked on 8th April for an update.
Static Caravan on Land opposite Tremenhere Farm (KAS/EN0900402):
This caravan should have been removed by the end
of February.
Again, I have heard nothing so asked on 8th
April for an update.
Polkanuggo Farm:
As stated to the February meeting, motor cycling
is allowed as a temporary use for up to 14 days in any calendar
year. I trust Members will be monitoring the situation over the
coming months!
Trebarveth, Ponsanooth (KAS/EN09/00416):
I have nothing to add to the following
information presented to the February meeting:
This appeared on a recent Enforcement List and
relates to "Breach of Condition to Decision Notice PA08/01606/F". I
have no further information at present. Further e-mail sent on 5th
February with the response that a reply should be forthcoming in
time for the meeting. That reply was as follows:
Details have been received to discharge the
relevant conditions. They are currently being considered by
colleagues in Development Management.
I requested an update on 8th April.
Hatchintan, Carncrees (GR/EN10/00013):
The following information received from CC was
reported to the February Meeting:
The site has been visited; a small gypsy caravan
is stored to the back of the land with what looks like a small shed
beside it, to the front of the land on the right a single portable
toilet has been installed. The land shows evidence that a new
service has been installed as a line across the land to the toilet
block area shows disturbed earth. It is reported that water has been
installed recently. At this time there is no evidence of
residential use.
It is understood that the application will be
reported to the March meeting of the planning committee. We are
drafting a notice in the event that the land becomes used
residentially and permission is refused.
Whist it is not an enforcement matter, it seems
logical to use this point on the agenda to update Members with
progress as regards the planning Application PA08/02027/F. This was
due to be considered by the Planning Committee on Tuesday 13th
April. It was recommended for refusal and was, in fact, refused
albeit by a very small majority. It is believed that the applicant
intends to appeal against the decision.
Kennall Mill:
Following the January meeting, I reported the
fact that the roof to this listed building had completely collapsed.
On 5th February, I was informed as follows:
Planning Policy Guidance Note 15 states ‘There is
no specific duty on owners to keep their buildings in a good state
of repair…’ We do have powers to require urgent works to require a
building to be kept wind and weather proof subject to certain
criteria. I will ask conservation for further advice on this as I
know that they were in discussion with the owners about the roof at
one point.
Having heard nothing more, I requested an update
on 8th April.
Sunnyside, Foundry:
Following the January meeting, I reported the
fact that a large wooden building had appeared on the plot of land
adjacent to Sunnyside. On 5th February, I was informed
that investigation would commence. Whether it has or not is anyone’s
guess! I therefore requested an update on 8th April
South Cottage, South Road:
Following the January meeting, I reported the
fact that two wooden buildings had appeared at this property. On 5th
February, I was informed that investigation would commence. Ditto!
Work to Trees:
Following the February meeting, I wrote to
Cornwall Council expressing Jim Lyle’s interest in receiving
training (Minute 04/02/10 refers). It transpires that the offer is
also open to Members and some have expressed an interest. I was
informed in an e-mail dated 18th February that training
would be organised. I have heard nothing further and sent a reminder
on 8th April.
Four Acres, Carn - Mr J Burton (KAS/EN10/00097):
As I reported to your last meeting, Mr Burton
owns a plot of land at Four Acres where he obtained permission
(PA08/01992/F) on 10th February 2009 to erect a stable
and tack room. This was conditional upon it being a stable for
domestic purposes only. Unfortunately, he has misinterpreted the
"domestic" part and took up residence on 22nd February, a
fact that he confirmed to a neighbour the next day. How many stables
do you know where the lights burn long into the night behind
curtains at the windows? This is clearly an enforcement matter as it
is totally at variance with the planning consent and I have asked
that the appropriate action be taken as soon as ever is possible and
that the matter be entered on the Enforcement List. This information
was sent to Peter Blackshaw on 23rd February with a
reminder in the e-mail mentioned above.
I also pointed out to him that it is interesting
to note that when Mr Burton was visited at the time of his
application to erect a stable, he was asked, on 17th
January 2009, if he planned to leave Lanefield and move to this new
site at Four Acres at any time. He gave an assurance that this would
not be the case and stated that he was very happy to have a
condition on the planning consent restricting its use to
non-residential. What a difference a year makes – I trust he
will be reminded of this fact when enforcement action ensues!
Peter Blackshaw’s response, mentioned above, was
that the matter is being investigated by Kirsty Smith, who should be
visiting within the next week and will give an update after that. I
received a letter from Kirsty dated 5th March stating
that the matter has been formally registered and that she would
endeavour to visit the site within 10 working days.
Having had no further response, I asked on 8th
April for an update.
Use of Land at Carn for the Dismantling of Cars:
As reported to the March meeting, several cars
are being stored in a field adjacent to Dam Bungalows, at least one
of which is being dismantled, and I have asked Peter Blackshaw in an
e-mail dated 23rd February whether this is an appropriate
use for what is supposed to be agricultural land. I also informed
him that I am led to believe that the field in question is owned by
the owner of 3 Dam Bungalows. Having had no response, I sent a
reminder on 3rd March. His almost immediate response was
to inform that he had referred the matter to Andrew Stott in the
Natural Resources Team to investigate. I have not as yet had a
response. I sent a reminder on 8th April.
I will report anything further that I might
receive in relation to any of the above at your meeting.
JV Calvert, Clerk 14th April 2010 |
=========================================================================================
|
Clerk’s Report for Meeting on 20th
April 2010
Summary of Decisions Required (Details in
report):
To note the information provided re
Tregolls Common and to defer further consideration of the
matter until such time as the result of the court case is
known.
To approve the Council’s Final Accounts for
2009/10, subject to internal audit as detailed in the report
and the appendices.
To approve the answers to questions in the
External Auditor’s Return as detailed in the report.
To note the information provided re grass
cutting in the Lower Churchyard.
Report:
12.1 Tregolls Common:
The Chairman and I met Mrs Hamilton on 13th
April. She gave a little more detail of the court case, which is
on-going - there have now been two hearings. It is not now likely to
be heard again until possibly July but I see little point in the
Council considering the matter further until such time as the
outcome of the case is known.
12.2 Final Accounts for 2009/10:
Appendices 1, 2 and 3 to this Report show the
Council’s financial position as at 31st March and
therefore represent the Final Accounts for 2009/10 as submitted to
the Internal Auditor on 8th April. Members will note an
increase in the balance carried forward of some £2,200 and a similar
surplus of income against expenditure compared to a budgeted deficit
of £9,000.
Members will also note that there are far more
underspends than there are overspends, the overspends having been
explained at the March meeting. Some are catered for in the 2010/11
budget and those that aren’t will be covered in the 2011/12 Budget.
The External Auditor requires the Audit Return to
be submitted by 21st May i.e. only just after the next
meeting. It is therefore necessary to approve, subject to the
Internal Audit, the following summary which appears in the Audit
Return. All figures can be substantiated by reference to the
appendices.
| |
|
Year |
Ending |
| |
|
31st Mar. 09 |
31st Mar. 10 |
|
1 |
Balance Brought Forward |
78,699 |
79,636 |
|
2 |
Annual Precept |
46,000 |
46,000 |
|
3 |
Total Other Receipts |
15,211 |
6,777 |
|
4 |
Staff Costs |
11,301 |
11,754 |
|
5 |
Loan Interest & Capital Repayments |
6,813 |
6,813 |
|
6 |
Total Other Payments |
42,160 |
32,019 |
|
7 |
Balance Carried Forward |
79,636 |
81,827 |
|
8 |
Total Cash & Short Term Investments |
79,636 |
81,827 |
|
9 |
Total Fixed Assets |
294,494 |
306,169 |
|
10 |
Total Borrowings |
79,056 |
75,940 |
As is normal practice, it is also necessary to
consider the questions asked by the External Auditor in the Audit
return and these are reproduced in Appendix 4 to this report, with
appropriate answers for approval as usual.
12.3 Grass Cutting – Lower Churchyard:
Following your last meeting, I wrote to the PCC
on 24th March in accordance with Minute 06/03/10(3)
requesting a response before the date of this meeting. At the time
of writing this report, no response had been forthcoming
JV Calvert,
Clerk
14th April 2010
=========================================================================================
Devon & Cornwall
AGENDA ITEM 7.1
Constabulary
STITHIANS COUNCIL MEETING POLICE REPORT
TUESDAY 20th APRIL 2010
Since your last police report for the
meeting on the 16th March there have been six crimes
reported in the parish. The female public toilets had a fire started
in one of the bowls causing it to break from the heat, this was
reported by a passing female juvenile but no persons seen. There was
an assault which was domestic related and another domestic related
incident which resulted in a broken window. There was a theft of
cash from a wallet at the showground. There was a drink driver
caught at Longdowns and a Disqualified driver caught in Stithians
village.
There were no reports of anti social
behaviour in the parish over this period. There was however a
harassment warning notice served on one of the residents in regard
to neighbour problems.
Pc6317 David Cook
|
|
AGENDA ITEM 22
Clerk’s Report for Meeting to be Held on
20th April 2010
Correspondence Received
SUMMARY OF DECISIONS REQUIRED (Details in Report) :
To note the temporary closure of part of
Kennall Valley from 4th to 10th May
for cabling works.
To make a donation of £50 to Cruse
Bereavement Care.
To approve the Clerk’s attendance at the
SLCC South West regional Conference in Plymouth on Tuesday
18th May at a cost of £55 plus travelling
expenses.
REPORT:
Since the last meeting, the following correspondence has
been received:
|
Date |
Type |
From |
Subject |
Action Taken/Requested |
|
25th Mar |
E-mail |
Cornwall Council |
Road Closure |
See Section 1 of Report |
|
March |
Letter |
Cruse Bereavement |
Donation |
See Section 2 of Report |
|
March |
Flyer |
SLCC |
Annual Conference |
See Section 3 of Report |
Kennall Valley is to be closed for
cabling works between the junction of Tubbin Hill and the
entrance to Kennall Farm from 4th to 10th
May 2010 (0730 to 1800 hours).
As reported to your last meeting, I have
received the usual letter from Cruse Bereavement Care in
Cornwall asking for a donation to help further their work.
Members have previously agreed a donation of £50 and I
re4commend that this continue this year.
As Members are aware, I usually attend
the South West Regional Annual Conference in Plymouth. This
year it is to be held on 18th May, the day of
your meeting, but it finishes at 3.45pm so there shouldn’t
be a problem. The cost will be £55 and I seek approval to
this expenditure along with appropriate travelling expenses.
This is worth 3 CPD points towards the ILCM. I have
submitted the booking form!
JV Calvert
Clerk
13th April 2010
======================================================================================== |
Cornwall
Council Questionnaire on Car Park Charges
The following response was agreed by Stithians Parish Council under
Minute 27/03/10(4) at the Meting held on 16th March 2010.
Cornwall Council developing a new set of charges for the car
parks throughout Cornwall. The aim is to ensure that charging policy
is consistent across the County. It does not mean that each car park
will cost the same but similar car parks in similar places will. The
questions below provide us with some background information and with
your views. Both will help us to make the final decisions.
Section 1: Details
Name: Mr JV Calvert
2. Address: 18 Edward
Street, Tuckingmill,
Camborne, Cornwall
Postcode: TR14 8PA
3. If responding on behalf of an organisation – name of
organisation:
Stithians Parish Council
PLEASE ACCEPT CROSSES INSTEAD OF TICKS!
4. Do you have regular access to a car? (please tick one box)
Section 2: Your Car Parks
5. Do you or your organisation run any car parks? (please tick
one box)
If no go to Question 7
6. Please provide the following information for each car park
(this is background information for us – it may have an impact on
your views). Please provide the information on all the car parks you
run – continue on a separate sheet if necessary:
Name of car park………………………………………………………
Location………………………………………………………………………
Number of spaces……………………………………………………..
Charges……………………………………………………………………….
Name of car park………………………………………………………
Location………………………………………………………………………
Number of spaces……………………………………………………..
Charges……………………………………………………………………….
Section 3: Business Questions
7. Do you own a business? (please tick one)
If no go to question 10
8. Do you believe your business relies on customers that use
Cornwall Council car parks? (please tick one)
9. Do you believe that the success of your business is related to
the car park charges? (please tick one)
Section 4: Shopping Questions
10. How much of your grocery shopping is carried out at (please
tick the appropriate box for each location):
| |
0% |
Under 10% |
11-25% |
24-50% |
51-75% |
0ver 75% |
n/a (responding on behalf of an
organisation) |
|
Local shops (close to home but not
in a town centre) |
N |
O |
T |
|
|
|
|
|
Town/city Centres: |
A |
P |
P |
L |
I |
C |
ABLE |
|
Out of town supermarkets |
|
|
|
|
|
|
|
|
On line |
|
|
|
|
|
|
|
11. How much of your other shopping is carried out at
(please tick the appropriate box for
each location):
| |
0% |
Under 10% |
11-25% |
24-50% |
51-75% |
0ver 75% |
n/a (responding on behalf of an
organisation) |
|
Local shops (close to home but not
in a town centre) |
N |
O |
T |
|
|
|
|
|
Town/city Centres: |
A |
P |
P |
L |
I |
C |
ABLE |
|
Out of town supermarkets |
|
|
|
|
|
|
|
|
On line |
|
|
|
|
|
|
|
Section 5: Opinion Questions
It is proposed to classify the car parks within a town or
individual car parks within a specific group. The table below shows
those groups and the proposed towns/car parks within them:
|
Group 1 – Beaches
Consantine Bay
Gyllyngvase, Falmouth
Freathy
Gwithian Towans, Hayle
Porth Beach, Newquay
Watergate Bay, Newquay
Par Beach, Par
Perranuthnoe
Poldhu Cove, Poldhu
Polzeath Beach, Polzeath
Porthcurno
|
Beach Road, Porthtowan
Portwrinkle
Porthcothan Bay
Pendower, Roseland
Seaton Bridge, Seaton
Seaton Beach, Seaton
Seaton Park, Seaton
Reppers Combe, St. Agnes
Trebarwith Strand
Tregantle
Widemouth Bay
|
|
Group 2 – Coastal Villages
Boscastle
Carbis Bay
Coverack
Helford Village
Long Rock
Mousehole
|
Marazion
Polruan
Polzeath
Port Isaac
Tintagel
|
|
Group 3 – Rural Village
Blunts
Bodinnick
Bugle
Calstock
Dobwalls
Duloe
Gunnislake
Harrowbarrow
Housemans
Kilkhampton
Lanivet
Lerryn
Menheniot
Millbrook
Minions
Morwenstow
North Tamerton
Widemouth Bay
|
Par
Pendeen
Penhalt Cliff
Pensilva
Pentewan
Polbathic
Poughill
St Cleer
St Just (Penwith)
St Just (Roseland)
Tregonissey Lane End St. Austell
St. Blazey
St. Columb
St. Dennis
St. Neot
Stratton
Tideford
Trebarwith Strand
|
|
Group 4 – Town Minor
Bude
Cawsand
Camelford
Fowey
Hayle
Looe
|
Mevagissey
Newlyn
Padstow
Perranporth
Porthleven
|
|
Group 5 – Towns
Bodmin
Callington
Camborne
Helston
Launceston
Liskeard
|
Penryn
Redruth
Saltash
Torpoint
Wadebridge
|
|
Group 6 - Towns Major
Falmouth
Newquay
|
Penzance
St. Austell
St. Ives
|
|
Group 7 – City
Truro
|
|
Italics indicate those places where there is no charge for car
parking in Cornwall Council Car Parks. Some towns have car parks
that are charged and others that are free.
12. Do you think the towns/car parks are allocated to the correct
group? (please tick one)
If yes please go to question 14
13. Please state what amendments you would make:
The following table proposed charging hours for each of the
groups:
|
GROUPS |
SEASON |
DAYS |
HOURS |
|
1 – Beaches |
Pay & Display Summer |
Mon - Sun |
0800 – 2000 |
| |
Winter |
|
Free |
| |
Manned Summer |
Mon - Sun |
0900-1700 |
| |
Winter |
|
Free |
|
2 – Coastal Villages
|
|
Mon - Sun |
0800-1800 |
|
3 – Villages Rural |
|
Mon - Sat |
0900-1700 |
|
4 – Towns (Minor/Coastal) |
|
Mon - Sun |
0800-1800 |
|
5 – Towns |
|
Mon - Sat |
0800-1800 |
|
6 – Towns (Major) |
|
Mon - Sun |
0800-1800 |
| |
|
Mon - Sun |
1800-0800 |
|
7 – City |
|
Mon - Sun |
0700-1800 |
| |
|
Mon - Sun |
1800-0700 |
14. Do you think the charging hours are correct?
(please tick one)
If yes go to question 16
15. What amendments would you make?
In towns and villages where there are shops, the first hour
should be free. This will encourage local people to use these
facilities for small ‘shops’ or specialist items.
Other than Truro where the demand is high year
round make all free in the off season as a means to encourage
business. In Truro make the rates higher in the summer than in the
winter as demand is less even there. This might also spread demand
to other towns thereby also reducing congestion in Truro.
Make manned and unmanned the same or convert all
to pay and display. Use machines which give time pro rata so that if
you only want 10 minutes you only pay for ten minutes. If you only
have a pound coin you get the time for a pound not the current
iniquitous system.
16. Do you think there should be different charging in the summer
and winter? (please tick one)
If no go to question 18
17. Which of the following groups should have different charging
in summer and winter? Please tick all that apply.
|
1 – Beaches |
X |
|
2 – Coastal Villages
|
X |
|
3 – Villages Rural |
X |
|
4 – Towns (Minor/Coastal) |
X |
|
5 – Towns |
X |
|
6 – Towns (Major) |
X |
|
7 – City |
X |
It is proposed that long stay car parks should charge for 1 hour,
2 hours, 3 hours, 4 hours and all day. It is proposed that short
stay car parks should charge for half an hour, 1 hour, 2 hours, 3
hours.
18. Is this correct? (please
tick one)
If yes go to question 20
19. What amendments would you make?
In towns and villages where there are shops, the first hour
should be free. This will encourage local people to use these
facilities for small ‘shops’ or specialist items.
Charge the same rate per hour and make sure it is
a rate which is ‘change friendly’ not the current 40p and 90p, or
make sure the machines either give change or time pro rata!! The
current system gives Cornwall a bad name. If the machines give time
pro rata and you only want 20 minutes only put in 20 minutes of
money never mind a lot of confusing rates.
It is proposed that charges for long stay and short stay are the
same within a group (so an hour’s parking in a long stay beach car
park would cost the same as an hour’s parking in a short stay beach
car park).
20. Is this correct? (please
tick one)
If yes go to question 22.
21. If no, what differential would you have?
Short stay should be 2 hours maximum with the
first hour free. Long stay should have no limit.
22. Any other comments? (please continue on an additional sheet)
Provide Cornish residents with a card entitling
them to either free or discount parking rates, as we are already
paying for parking through our local taxes?
Now we have a unitary authority can we introduce
a roaming car park pass to allow people to pay one charge (say per
day) to allow them to visit a number of places rather than having to
pay each time they park? This is a point often raised by visitors to
Cornwall.
If we continue to put high charges for parking in
our smaller shopping areas, as is already happening, people will go
to supermarkets where parking is free rather than use the small
shops.
Section 7: Data Protection
o
The information you provide on
this form will be held by Cornwall Council and used by us to
inform the policy development process
o
It will be used by parking policy
staff and members of the Cabinet - Parking Policy Advisory
Panel.
o
Your information will not be used
for any other purpose by Cornwall Council and will not be passed
onto any other third party without your permission.
o
Information may be collected on a
database but individual responses will not be identifiable.
o
In accordance with Cornwall
Council’s Record Retention Policy, the information you provide
on this form will be retained for a maximum of one year, after
which period it will be destroyed in a secure manner.
o
All personal information held by
Cornwall Council is held safely in a secure environment.
Please return completed questionnaires to:
Car Park Questionnaire
Cornwall Council
Dolcoath Avenue
Camborne
Cornwall
TR14 8SX |
|
Clerk’s Report for Meeting on 16th
March 2010
Summary of Decisions Required (Details in
report):
To note the information provided re
Tregolls Common and to agree to defer any further
consideration of the matter until the result of court case
concerning the fence is known.
To note the Council’s current financial
position and the meeting arranged with the Internal Auditor.
To note the information provided re the
Clerk’s ILCM membership.
To decide upon a course of action in
respect of grass cutting in the churchyard.
Report:
12.1 Tregolls Common:
I have heard nothing more from Mrs Hamilton and,
as I do not know when in March the court hearing is due to take
place, I have not pressed her. Hopefully, there will be something to
report to the April meeting.
12.2 Current Financial Position:
Appendices 1, 2 and 3 to this Report show the
Council’s financial position as at 9th March. The final
outturn figures for 2009/10 will be reported to the April meeting
but the following overspends should be noted, some of which Members
are already aware:
|
SLCC Subscription |
£21.00 |
Overlooked so will occur again 2010/11 |
|
Training/Seminars |
£50.00 |
More training (planning) than anticipated |
|
Churchyard Maintenance |
£357.38 |
£450 One-off payment for PCC
|
|
Electricity - Toilets |
£24.56 |
2010/11 Budget increased by £30 |
|
PF Maintenance |
£83.66 |
2010/11 Budget increased by £500 |
I have arranged a meeting with the internal
Auditor, Peter Richards for 8th April when I shall be
submitting the 2009/10 accounts to him for auditing.
12.3 Institute of Local Council Management:
It has now been confirmed that my application for
membership of the ILCM has been accepted, my date of admission being
18th February 2010. An invoice for the membership fee is
included in agenda item 13.
12.4 Grass Cutting – Lower Churchyard:
Having obtained quotations from the Council’s
contractor, I can now give details of monies available for and
estimated costs of grass cutting in the churchyards.
As Members are aware, Cornwall Council are no
longer willing to cut the lower churchyard but are willing to
continue to cut the closed one eight times a year.
The contract for cutting the existing (new)
cemetery is worded to the effect that it is cut as often as is
necessary to maintain a length of grass of 2in which necessitates
approximately 17 cuts per year. If this were to be applied to the
churchyard, the cost would be such that it would be unaffordable to
the PC.
As I see it, therefore, the PC needs to consider
two options based upon 8 cuts per annum.
Option 1 – CC cuts the Closed Churchyard, PC cuts
the Lower Churchyard:
Under this option, the cost to the PC would be
£717.20 per annum.
Option 2 – PC cuts both Churchyards:
Here, the cost of cutting both churchyards would
be £1,200 per annum but this would be offset by a payment from CC
for the closed churchyard of £745.04. As they have no obligation to
cut it, there would be no contribution towards the cost of the lower
churchyard. The overall cost to the PC would therefore be £454.96,
which makes this the cheaper option.
Members should bear in mind that the PC is
already subsidising the PCC to the tune of £600 per annum for
cutting the grass in the cemetery and, assuming that the cheaper
option outlined above is adopted, this will increase to over £1,000,
not forgetting, of course, the fact that £450 was paid in January to
bring the lower churchyard to an acceptable standard. I do not think
it unreasonable, therefore, to suggest that the PCC meets at least
some of this extra unbudgeted cost and I leave it to Members to
decide how to proceed.
JV Calvert,
Clerk
10th March 2010
****************************************************************************************************************
AGENDA ITEM 15
CLERK’S REPORT FOR MEETING TO BE HELD ON
16TH MARCH 2010
PROVISION OF ADDITIONAL CEMETERY SPACE
DECISION REQUIRED:
To note and approve the content of this
report.
To ratify the actions of the Chairman and
Clerk in instructing Mr Colin Benney of Cornwall Council to
approach the Glebe Committee on behalf of the Parish Council to
discuss the purchase of the PC’s favoured piece of land for use
as a cemetery. Mr Benney’s time to be charged at £53.10 per hour
plus VAT.
REPORT:
Land Acquisition:
The Chairman and I attended a meeting with Colin
Benney, Area Valuer, Cornwall Council on 18th February.
We gave details of the various sites that have been considered and
explained how the site presently favoured had become so. We made him
aware that the Glebe were unwilling to sell the land as they thought
it suitable for housing. We pointed out that it was outside the
village envelope and currently designated as an "open area of local
significance" in the 2004 Draft Local Plan. It was also pointed out
that it was the site most favoured by the planners. We stated that
the DV had been requested to value the site and Mr Benney warned
that the Glebe Committee, because of the hope that it might in the
future be approved for housing, could very well apply for a
Certificate of Appropriate Alternative Development, which would
considerably increase the value of the land.
It was pointed out that the Glebe, being
representative of the Church in the parish, were not being very
helpful in providing something that they really ought to be
providing. All the land in their ownership had been gifted to or
acquired by them from the people of the parish and this was a
request to have a small proportion of that land back to serve the
people as a cemetery, something that the church does at present.
The fact that the suitability of the land for use
as a cemetery was not known was discussed (level of water table and
depth to granite etc) and it was agreed that site investigation
would need to be undertaken before any purchase was agreed. This has
not been done previously because the Glebe was an unwilling seller.
It was agreed that Mr Benney would inform the PC
of his hourly rate and if agreed, he would approach the Glebe,
pointing out that this was the only realistically feasible site and
that the site on the opposite side of the road offers potential for
more housing than this one and certainly enough to satisfy the needs
of the village.
Mr Benney has now informed me that his hourly
rate for negotiating terms for the acquisition of land for a new
cemetery will be £53.10 plus VAT but including local travelling
expenses, with invoices being submitted on a monthly basis. Bearing
in mind that we are getting nowhere with the Glebe Committee and
that the District Valuer is charging £90 per hour and that we need
assistance somewhere along the line, this would seem to be our best
bet. Having discussed the matter with the Chairman, I have
instructed Mr Benney to approach the Glebe Committee on the basis of
our discussions at the meeting on 18th February. Mr
Benney has informed me that he is to meet James Humphreys, the Agent
representing the Glebe Committee, on 26th March.
Environment Agency:
As I reported to the February meeting, I sent an
e-mail to the Environment Agency on 2nd February (Minute
18/01/10(3) refers), asking for their comments if burials were to
increase to 30 per annum. Having received no response, I sent
another on 9th February. Having still had no response,
another was sent on 24th February. I am now informed that
the increase referred to does not affect their response and that the
information previously supplied still stands.
Valuation:
As reported to the February meeting, the
valuation is likely to cost between £400 and £500 and I have
received confirmation of my instructions from the District Valuer
who will report "as soon as possible". I reported that he had also
intimated that he would be willing to negotiate with the landowner,
although he has given no indication of the fee at this stage, should
we require it. In the light of the first item in this report,
however, this will probably not now be necessary.
The report is now to hand but it contains
information considered exempt within the terms of Paragraph 9 of
Schedule 12A of the Local Government Act 1972 (Sections 1 and Part 1
of Schedule 1 to the Local Government (Access to Information) Act
1985) as amended by the local Government (access to Information)
(Variation) Order 2006.
It will therefore be considered confidentially
under item 27 on your agenda.
JV Calvert
Clerk
9th March 2010
AGENDA ITEM 14.6
************************************************************************
Clerk’s Report for Meeting to be held on 16th
March 2010
Decision Required:
That this report be accepted and its content
noted.
Report:
14.6 LICENSING:
Having checked Cornwall Council’s website, I am
not aware of any applications affecting Stithians.
For Members’ information, the link is:
www.cornwall.gov.uk/default.aspx?page=21173
14.6.1. Stithians Showground:
No further progress to report at present.
JV Calvert,
Clerk
9th March 2010
***************************************************************************************************
AGENDA ITEM 14.5
Clerk’s Report for Meeting to be held on 16th
March 2010
ENFORCEMENT
Decision Required:
That this report be accepted and its content
noted.
To take whatever further action Members
consider necessary in the light of the content of the report.
Report:
Progress is reported below.
Caravans at Tregolls Cottage (KAS/EN06/00384):
I am informed that the site was visited on 22nd
February and compliance had not been made. Jon Pender and
Kirsty Smith were to meet the owners with their Planning Agent on
site in the first week of March. They would appear to be trying to
claim some agricultural permitted development use of the caravans
and they are going to site to give them a fair hearing and then
return for Legal Advice as they are now at prosecution stage.
Cllr Plummer was promised an update when the site
had been visited and instructions taken on their legal position. I
have not as yet heard anything further.
Trelan (PJB/EN06/00236):
As I reported to the February meeting, the
business has transferred to Penryn and Cornwall Council are pursuing
the owner to clear the site and remove the signs .
My information is that the
business has relocated to somewhere near Asda. I have no information
as to progress by CC.
The Paddocks, Penhalvean (PJB/EN09/00218):
I advised the October meeting that the occupants
have requested a meeting to discuss the possibility of a planning
permission. I received the following information on 5th
February:
Glen Reed has been asked to take this on and progress it.
Unfortunately, he is on sick leave. If he returns from sick leave on
Monday (8th) I will see that he progresses this as a
priority.
On 24th February, Cllr Plummer
contacted Cornwall Council to report the appearance of a sign
stating "THE CORNISH HONEY BEE FARM PENHALVEAN STITHIANS 01209
861524". He was promised an update on this site but I have heard
nothing further.
Higher Nanpean Farm (CS/JH/EN08/00069):
As reported to the February meeting, the site
visit took place, although access was not possible. Photographs were
taken for record purposes and the two sets of gates were observed,
although they appeared to be less than 2 metres in height. This will
be checked at the formal inspection which has yet to be arranged.
The Chairman had had a phone call from Mr
Driscoll stating that it was his intention to submit a Planning
Application and to attend the March meeting of the Parish Council. I
have no further information at present.
Carncrees Farm (CS/EN08/00396):
Although this particular matter is closed, as I
have previously stated, I shall leave it in the report as Cornwall
Council are, they say, informally monitoring the situation.
Penhalvean Pottery (PJB/EN09/00312):
As previously reported, this relates to the
stationing of caravans on a permanent basis. I sent an e-mail on 27th
October with a reminder on 10th November but have no
further information at present. Further e-mail sent on 5th
February with the response that a reply should be forthcoming in
time for the meeting. That reply was as follows:
This needs to be re-allocated. I will do so by
next week (w/c 15th February) and get a further response
to you early next month.
"Early next month" i.e. March has now passed, but
I have heard nothing.
Static Caravan on Land opposite Tremenhere Farm (KAS/EN0900402):
I reported verbally to your October meeting that
this caravan was not in use and that the owner had been advised that
it must be moved. I was advised on 22nd October that the
owner is selling it and have had no further information since.
Further e-mail sent on 5th February with the response
that a reply should be forthcoming in time for the meeting. That
reply was as follows:
The caravan is still for sale. The owner has been
advised that the caravan should be removed by the end of the month
irrespective of whether it is sold or not. Failure to do so is
likely to result in a notice.
Again, I have heard nothing.
Polkanuggo Farm:
As stated to the February meeting, motor cycling
is allowed as a temporary use for up to 14 days in any calendar
year. I trust Members will be monitoring the situation over the
coming months!
Trebarveth, Ponsanooth (KAS/EN09/00416):
I have nothing to add to the following
information presented to the February meeting:
This appeared on a recent Enforcement List and
relates to "Breach of Condition to Decision Notice PA08/01606/F". I
have no further information at present. Further e-mail sent on 5th
February with the response that a reply should be forthcoming in
time for the meeting. That reply was as follows:
Details have been received to discharge the
relevant conditions. They are currently being considered by
colleagues in Development Management.
I shall request an update for the April meeting.
Hatchintan, Carncrees (GR/EN10/00013):
The following information received from CC was
reported to the February Meeting:
The site has been visited; a small gypsy caravan
is stored to the back of the land with what looks like a small shed
beside it, to the front of the land on the right a single portable
toilet has been installed. The land shows evidence that a new
service has been installed as a line across the land to the toilet
block area shows disturbed earth. It is reported that water has been
installed recently. At this time there is no evidence of
residential use.
It is understood that the application will be
reported to the March meeting of the planning committee. We are
drafting a notice in the event that the land becomes used
residentially and permission is refused.
Whist it is not an enforcement matter, it seems
logical to use this point on the agenda to update Members with
progress as regards the planning Application PA08/02027/F. This was
to have been considered on 2nd March but the item was
withdrawn at the eleventh hour to enable proper consideration to be
given to information received concerning the Gypsy Status of the
applicant. It was anticipated that it would be considered on 23rd
March but the agent is unavailable on that day and it is now hoped
that it will go to the meeting to be held on Tuesday 13th
April.
Kennall Mill:
Following the January meeting, I reported the
fact that the roof to this listed building had completely collapsed.
On 5th February, I was informed as follows:
Planning Policy Guidance Note 15 states ‘There is
no specific duty on owners to keep their buildings in a good state
of repair…’ We do have powers to require urgent works to require a
building to be kept wind and weather proof subject to certain
criteria. I will ask conservation for further advice on this as I
know that they were in discussion with the owners about the roof at
one point.
I have heard nothing more.
Sunnyside, Foundry:
Following the January meeting, I reported the
fact that a large wooden building had appeared on the plot of land
adjacent to Sunnyside. On 5th February, I was informed
that investigation would commence. Whether it has or not is anyone’s
guess!
South Cottage, South Road:
Following the January meeting, I reported the
fact that two wooden buildings had appeared at this property. On 5th
February, I was informed that investigation would commence. Ditto!
Keeping the PC Informed:
As reported to the February meeting, CC informed
me that the Enforcement Strategy for the County is such that CC will
acknowledge the receipt of a complaint, inform of any decision to
take action and inform when an investigation is closed. They will
also inform of any appeals lodged with the Planning Inspectorate. I
am told that the best way of the Parish Council being kept informed
is by letting the Case Officer know that I wish to be added as a
complainant. Peter Blackshaw has stated that he will make sure that
the Case Officers are aware of my wishes in all those cases in our
list that remain open. I’ll do as he suggests in future cases –
watch this space! It is rather difficult, however, when I don’t know
who the Case Officer is, as is the case in several matters that I
have reported.
Work to Trees:
This may well have been discussed under the Tree
Warden’s report. Following the February meeting, I wrote to Cornwall
Council expressing Jim Lyle’s interest in receiving training (Minute
04/02/10 refers). It transpires that the offer is also open to
Members and some have expressed an interest. I was informed in an
e-mail dated 18th February that training would be
organised. I have heard nothing further.
Activities of Mr J Burton in the Carncrees Area:
In 2005 he obtained a Certificate of Lawfulness
(PA05/01076/LU) to use a building at Lanefield as a dwelling and the
associated land as domestic curtilage. At the time, this was not
supported by the PC as it was considered unsuitable as a dwelling
and should remain for agricultural use. I am informed that on 22nd
February he vacated this property having sold it to a Redruth
property developer. It is my understanding that when a building
changes hands the Certificate of Lawfulness lapses and it reverts to
its original use. I have asked Peter Blackshaw confirm or refute
this. I am led to believe that the said developer intends to develop
the site, as developers do! The above was reported to Peter
Blackshaw on 23rd February. Not having had a response, I
sent a reminder on 3rd March, which received an almost
immediate response informing me that Certificates of Lawfulness run
with the land, not the applicant.
That is not the end of the story, however. He
owns a plot of land at Four Acres where he obtained permission
(PA08/01992/F) on 10th February 2009 to erect a stable
and tack room. This was conditional upon it being a stable for
domestic purposes only. Unfortunately, he has misinterpreted the
"domestic" part and took up residence on 22nd February, a
fact that he confirmed to a neighbour the next day. How many stables
do you know where the lights burn long into the night behind
curtains at the windows? This is clearly an enforcement matter as it
is totally at variance with the planning consent and I have asked
that the appropriate action be taken as soon as ever is possible and
that the matter be entered on the Enforcement List. This information
was sent to Peter Blackshaw on 23rd February with a
reminder in the e-mail mentioned above.
I also pointed out to him that it is interesting
to note that when Mr Burton was visited at the time of his
application to erect a stable, he was asked, on 17th
January 2009, if he planned to leave Lanefield and move to this new
site at Four Acres at any time. He gave an assurance that this would
not be the case and stated that he was very happy to have a
condition on the planning consent restricting its use to
non-residential. What a difference a year makes – I trust he
will be reminded of this fact when enforcement action ensues!
His response, mentioned above was that the matter
is being investigated by Kirsty Smith, who should be visiting within
the next week and will give an update after that. I have now
received a letter from Kirsty dated 5th March stating
that the matter has been formally registered and that she would
endeavour to visit the site within 10 working days. The reference
number of the complaint is KAS/EN10/00097.
Use of Land at Carn for the Dismantling of Cars:
I am informed that several cars are being stored
in a field adjacent to Dam Bungalows, at least one of which is being
dismantled, and I have asked Peter Blackshaw I an e-mail dated 23rd
February whether this is an appropriate use for what is supposed to
be agricultural land. I also informed him that I am led to believe
that the field in question is owned by the owner of 3 Dam Bungalows.
Having had no response, I sent a reminder on 3rd March.
His almost immediate response was to inform that he had referred the
matter to Andrew Stott in the Natural Resources Team to investigate.
I have not as yet had a response.
I have refrained from sending reminders about
some of the outstanding issues in the hope that I may not need to
but if none is forthcoming by the end of March, I shall be asking
for updates on everything for the April meeting.
I will report anything further that I might
receive in relation to any of the above at your meeting.
JV Calvert, Clerk 10th March 2010 |
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