Stithians Parish Council

Stithians Parish Council

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MINUTES OF THE ANNUAL GENERAL MEETING OF STITHIANS PARISH COUNCIL HELD IN THE VILLAGE HALL ON TUESDAY 18TH MAY 2010 COMMENCING AT 7pm

 

ATTENDANCE

Present were: Cllr N Potter, Cllr P Tisdale, Cllr Miss J Tisdale, Cllr Mrs V Kavanagh, Cllr D Nightingale, Cllr E Vincent, Cllr R Nicholls and the Clerk.

Members of the Public present were Mr J Wimpenny, Mr J Lyle and Mr R Davis.

1

 

 

ELECTION OF CHAIRMAN

The Clerk pointed out that the Chairman should be an elected rather than co-opted Member. Cllr Vincent nominated Cllr P Tisdale, who accepted the nomination, which was then seconded by Cllr Nightingale. There being no other nominations, it was

RESOLVED that Cllr P Tisdale be elected Chairman of the Council for the ensuing year.

Proposed by Cllr Vincent, seconded by Cllr Nightingale and carried unanimously.

MINUTE AGM01/10

Cllr Nightingale proposed a vote of thanks for the outgoing Chairman, pointing out the excellent work he had done for the Council and its Members during his period in office.

This was seconded by Cllr Nicholls and the sentiments echoed by every Member present.

MINUTE AGM02/10

2

 

 

SIGNING OF DECLARATION OF ACCEPTANCE OF OFFICE

Cllr P Tisdale duly signed the Declaration of Acceptance of Office and chaired the remainder of the meeting.

3

 

 

ELECTION OF VICE-CHAIRMAN

Cllr Nightingale nominated Cllr Vincent who indicated that he was willing to accept the nomination. There were no other nominations for the post. His nomination was put to the vote.

RESOLVED that Cllr Vincent be elected Vice-Chairman of the Council for the ensuing year.

Proposed by Cllr Nightingale, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE AGM03/10

4

APPOINTMENT OF PORTFOLIO HOLDER & ASSISTANTS FOR PLANNING

RESOLVED that Cllr P Tisdale be appointed Portfolio Holder for Planning for the ensuing year.

Proposed by Cllr Nicholls, seconded by Cllr Nightingale and carried unanimously.

MINUTE AGM04/10

It was noted that two assistants were required.

RESOLVED that Cllr Mrs Kavanagh and Cllr Nicholls serve as assistants to the Planning Portfolio Holder for the ensuing year.

Proposed by Cllr Nightingale seconded by Cllr Potter and carried unanimously.

MINUTE AGM05/10

5

APPOINTMENT OF ASSISTANTS TO THE PORTFOLIO HOLDER FOR FINANCE & ADMINISTRATION

The Clerk pointed out that the Chairman of the Council was the designated Portfolio Holder with the Vice-Chairman as Deputy.

It was noted, however, that, in terms of Standing Orders two Assistants were required. The Clerk is also an ex-officio member of this committee.

It was also noted that it had not been necessary to convene any meeting relating to Finance for some considerable time and that financial matters were currently dealt with by the Full Council.

RESOLVED that no Assistants to the Portfolio Holder for Finance & Administration be appointed at the present time and that the matter would be addressed as and when it became necessary.

Proposed by the Chairman, seconded by Cllr Potter and carried unanimously.

MINUTE AGM06/10

6

 

 

 

 

 

 

 

 

APPOINTMENT OF PORTFOLIO HOLDER & ASSISTANTS FOR FOOTPATHS, HIGHWAYS & THE ENVIRONMENT

RESOLVED that Cllr Vincent be appointed Portfolio Holder for Footpaths, Highways and Environment for the ensuing year.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Nicholls and carried unanimously.

MINUTE AGM07/10

It was noted that two Assistants were required.

RESOLVED that Cllr Miss J Tisdale and Cllr Nightingale serve as Assistants to the Footpaths, Highways and Environment Portfolio Holder for the ensuing year.

Proposed by Cllr Potter, seconded by Cllr Nicholls and carried unanimously.

MINUTE AGM08/10

7

 

 

 

 

 

 

APPOINTMENT OF PORTFOLIO HOLDER & ASSISTANTS FOR STITHIANS PLAYING FIELDS

The Clerk pointed out that, although, as Trustees of the Playing Field, all Councillors had an interest in the Playing Field, it was still necessary, in order to implement effective management of the Playing Field, to appoint a Portfolio Holder and Assistants.

RESOLVED that Cllr Potter be appointed Portfolio Holder for the Playing Field for the ensuing year.

Proposed by Cllr Nicholls, seconded by Cllr Vincent and carried unanimously. MINUTE AGM09/10

It was noted that an Assistant was required.

RESOLVED that Cllr Miss J Tisdale serve as Assistant to the Playing Field Portfolio Holder for the ensuing year.

Proposed by Cllr Nightingale, seconded by Cllr Potter and carried unanimously.

MINUTE AGM10/10

8

APPOINTMENT OF PUBLIC RELATIONS OFFICER

RESOLVED that Cllr Nightingale be appointed the Council’s Public Relations Officer for the ensuing year.

Proposed by Cllr Vincent, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE AGM11/10

9

APPOINTMENT OF NEIGHBOURHOOD WATCH & POLICE LIAISON SUPPORT OFFICER

RESOLVED that Cllr Mrs Kavanagh be appointed the Council’s Neighbourhood Watch and Police Liaison Support Officer for the ensuing year.

Proposed by Cllr Nightingale, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE AGM12/10

10

SIGHTING OF DEEDS

The Clerk reported that he had had no requests for the sighting of any of the Council’s Deeds

11

APOLOGIES FOR ABSENCE

Apologies were received and accepted from Cllr J Biscoe who was working.

12

MINUTES OF PREVIOUS MEETING

Resolved to accept the minutes of the meeting held on 19th May 2009 as a true record of the proceedings.

Proposed by Cllr Potter, seconded by Cllr Nightingale and carried. Cllrs Nicholls and Vincent did not vote as they had not been present at the previous AGM.

MINUTE AGM13/10

13

APPOINTMENT OF THE COUNCIL’S REPRESENTATIVE & DEPUTY ON THE CORNWALL COUNCIL COMMUNITY NETWORK PANEL

The Clerk pointed out that, because of the way the CNA Panel linked with the Mining Villages Regeneration Group, it would make sense for the representatives on each to be one and the same.

RESOLVED that Cllr Vincent be appointed the Council’s representative on the Community Network Area Panel for the ensuing year with the Chairman, Cllr P Tisdale acting as Deputy in the event that Cllr Vincent is unable to attend a meeting.

Proposed by Cllr Nicholls, seconded by Cllr Potter and carried unanimously. MINUTE AGM14/10

14

APPOINTMENT OF CHAIRMAN & MEMBERS (2) OF THE NEW CEMETERY WORKING GROUP

It was noted that at the present time all matters appertaining to the provision of a new cemetery were being dealt with by the Full Council

RESOLVED that no appointments to this group be made at present and that the situation be reviewed as and when necessary.

Proposed by the Chairman, seconded by Cllr Potter and carried unanimously.

MINUTE AGM15/10

15

APPOINTMENT OF THE COUNCIL’S REPRESENTATIVES ON STITHIANS CENTRE MANAGEMENT COMMITTEE

RESOLVED that Cllr Mrs Kavanagh be the Lead Representative for the Council on the Stithians Village Hall Management Committee and that Cllrs Nightingale and Nicholls also serve thereon for the ensuing year.

Proposed by Cllr Potter, seconded by Cllr Vincent and carried unanimously.

MINUTE AGM16/10

16

 

 

 

 

APPOINTMENT OF REPRESENTATIVES ON THE MINING VILLAGES REGENERATION GROUP

RESOLVED that Cllr Vincent serve as the Council’s Representative on the Mining Villages Regeneration Group for the ensuing year and that the other representative be Cllr Biscoe.

Proposed by the Chairman, seconded by Cllr Potter and carried unanimously.

MINUTE AGM17/10

17

 

 

 

 

 

 

 

18

 

 

 

 

 

 

 

19

APPOINTMENT OF THE COUNCIL’S TRANSPORT REPRESENTATIVE

Mr Rod Davis indicated that he was willing to serve in this capacity.

RESOLVED that Mr Rod Davis be appointed the Council’s Transport Representative for the ensuing year.

Proposed by the Chairman, seconded by Cllr Vincent and carried unanimously.

MINUTE AGM18/10

APPOINTMENT OF WEBMASTER

Mr John Wimpenny indicated that he was willing to carry on with the running of the Parish Council Web Site.

RESOLVED that Mr John Wimpenny be appointed Webmaster for the Parish Council for the ensuing year.

Proposed by Cllr Potter, seconded by Cllr Nicholls and carried unanimously.

MINUTE AGM19/10

APPOINTMENT OF PARISH TREE WARDEN

Mr Jim Lyle indicated that he was willing to serve in this capacity.

RESOLVED that Mr Jim Lyle be appointed Parish Tree Warden for the ensuing year.

Proposed by Cllr Nightingale, seconded by Cllr Nicholls and carried unanimously.

MINUTE AGM20/10

20

CHAIRMAN’S ALLOWANCE

RESOLVED that the Chairman’s Annual Allowance remain at £80.

Proposed by Cllr Potter, seconded by Cllr Vincent and carried unanimously.

MINUTE AGM21/10

20

CHAIRMAN’S ANNUAL REPORT

Cllr Potter, in his capacity as the Chairman for the preceding year, presented his report to the meeting, a copy of which is appended to these minutes.

RESOLVED that the Outgoing Chairman’s Report be approved and its content noted.

Proposed by Cllr Miss J Tisdale, seconded by Cllr Nightingale and carried unanimously.

MINUTE AGM22/10

21

DATE OF NEXT MEETING

It was agreed that the next Annual General Meeting would be held on Tuesday 17th May 2011 at 7.00pm in the Meeting Room of the Stithians Centre immediately preceding the Council Meeting.

The meeting closed at 7.25pm.

MINUTES OF THE MEETING OF STITHIANS PARISH COUNCIL HELD IN THE STITHIANS CENTRE ON

TUESDAY 18TH MAY 2010 AFTER THE AGM

 

 

 

 

 

 

 

ATTENDANCE

Present were:

Cllr P Tisdale (Chair), Cllr N Potter, Cllr Mrs V Kavanagh, Cllr Miss J Tisdale, Cllr D Nightingale (to point mentioned), Cllr E Vincent, Cllr R Nicholls and the Clerk.

Messers Rod Davis, Jim Lyle and John Wimpenny were also present to the points mentioned.

1.

 

 

APOLOGIES

Apologies were received and accepted from Cllr J Biscoe who was working.

PC Mark Hopkins and PCSO Andy Huddlestone also sent their apologies.

2.

2.1

URGENT ITEMS

There was no notification of any urgent items

3.

3.1.1

 

 

 

 

3.1.2

DECLARATIONS OF INTEREST ETC.

Because of their association with the Church, Cllr Potter and Cllr Vincent declared a personal interest in Items 12.3, a report on grass cutting in the lower churchyard and Item 22 where it referred to a request to use the playing field for St Stythians Fayre and also Items 15 and 27.1, reports on the provision of a new cemetery.

Cllr Potter also declared an interest in item 14.5, the Planning Enforcement Report, because of the references to the Carncrees area and Carn. Although these were prejudicial interests, the Clerk advised that, as the information was basically for noting, there was no need for him to leave the room. If any form of debate did occur, then he would have to leave the room.

No declarations of receipt of gifts were made.

4.

4.1

 

4. 2

 

 

 

 

MINUTES OF APRIL 2010 COUNCIL MEETING

The Clerk advised that he had not been made aware of any amendments to the draft minutes that he had previously circulated.

RESOLVED to accept the minutes of the meeting held on 20th April 2010 as presented as a true record of the proceedings.

Proposed by Cllr Potter, seconded by Cllr Mrs Kavanagh and carried unanimously

MINUTE 01/05/10

The Chairman duly signed the minutes as a true record.

5.

5.1

 

MATTERS ARISING FROM THE MINUTES OF THE APRIL COUNCIL MEETING

There were matters arising from the minutes of the April meeting that were not covered by the agenda.

6.

POLICE & NHW LIAISON OFFICER

Cllr Mrs Kavanagh, having been appointed to the role only a few minutes prior to the meeting, had nothing to report!

 

The Chairman closed the meeting at this point at 19.35 to allow Public Participation.

7.

7.1

 

 

 

7.2

7.3

7.3.1

 

 

 

 

PUBLIC PARTICIPATION

Devon & Cornwall Police:

There was no police presence at the meeting but the Clerk presented their report, a copy of which is appended to these minutes.

This was duly noted.

Cornwall Councillor Neil Plummer:

Cllr Plummer was not present at the meeting

Members of the Public:

Mr Lyle expressed his concern at the apparent use of Crane Garage, Longdowns as a scrapyard and was advised that approaches had been made to Cornwall Council on that matter and also the indiscriminate parking of vehicles whereby sight lines were obstructed.

Mr Wimpenny advised of his new e-mail address and requested information regarding the appointments made at the AGM ASAP for inclusion on the website.

 

There being no other matters raised for public participation, the Chairman reopened the meeting at 19.40.

8.

8.1

8.1.1

8.1.2

 

 

 

8.1.3

 

 

 

 

TRANSPORT

Transport Representative’s Report:

Rod Davis, the Council’s Transport Representative, reported verbally to the meeting.

He advised that timetables were due to change on 23rd May and that he would prepare and circulate new ones ASAP. He stated that First had already changed theirs without notice but, as they were only minor changes, this was of little consequence.

Regarding the Mini Bus Service, he said that tall people were having difficulty in sitting comfortably but most people were grateful to have a service at all despite the condition of the coaches. They had no disabled access but all passengers were full of praise for the drivers who were courteous and helpful and actually got out of their seats in order to assist.

He had heard that there was talk of reinstating the Camborne service but he had heard nothing definite.

The above information was duly noted.

The Chairman thanked Mr Davis for his continued work on behalf of the Council whereupon he and Mr Wimpenny left the meeting at 19.50.

9.

9.1

9.1.1

9.1.2

 

 

 

 

9.1.3

 

 

 

9.1.4

 

TREES

Parish Tree Warden’s Report:

Jim Lyle, the Parish Tree Warden, reported verbally to the meeting.

He stated that he had been informed of work that had been carried out to trees at Tory Farm and Trevales House and advised that they were subject to a TPO and so did not need consent for the work to be done. He stated that he intended to approach Cornwall Council about applying for new and also verifying existing TPOs.

He advised that he had inspected the trees in the playing field and four replacements were now needed as the tree donated by the WI had died. He indicated that he would obtain estimates of cost for suitable varieties for consideration at the next meeting.

He had received a letter from the Woodland Trust pointing out that Half Moon Wood was now ten years old and suggesting that the village organise events in August in celebration of the fact. They were offering £100 towards this and also free trees.

It was agreed without a vote that Mr Lyle would discuss the matter with Cllr Miss J Tisdale and report to the next meeting. The other matters were duly noted.

The Clerk advised that he had been informed that the training promised by Cornwall Council in planning matters appertaining to trees had not yet been arranged but he had been informed that it was to be organised by Oliver Bennett who should be making the necessary arrangements very soon.

The Chairman thanked Mr Lyle for his continued work on behalf of the Council whereupon he left the meeting at 20.00.

10.

 

AFFORDABLE HOUSING DELIVERY

The Clerk advised that he had forwarded a copy of a sample questionnaire received from Jody Jeffrey to Joy Thomas, the Chair of the CSP Working Group for consideration by the Group.

11.

11.1

11.2

 

11.3

11.4

11.5

COMMUNITY STRUCTURE PLAN

Cllr Mrs Kavanagh presented her report, a copy of which is appended to these minutes.

Cllr Nightingale displayed a copy of the plan he intended to display at the St Stythians Fayre and outlined his proposals for generating interest.

Cllr Vincent gave details of funding that was to be applied for from MVRG Start Up Fund (£500) and Awards for All (£1,100).

It was pointed out the date arranged for the next meeting of the Group clashed with the Annual Parish Meeting.

There was also discussion of the Village Hall Management Committee’s decision to charge for the use of the hall for meetings of the Group.

RESOLVED:

1. To note and accept the content of the report along with the other information given to the meeting.

2. That Cllr Mrs Kavanagh consult Joy Thomas about the date of the next meeting of the Group and John Colgate about charging for use of the Hall for meetings of the Group..

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Nightingale and carried unanimously.

MINUTE 02/05/10

12

12.1

 

12.1.1

 

 

 

 

 

12.2

12.2.1

12.2.2

 

 

 

 

12.3

12.3.1

CLERK’S REPORTS

Tregolls Common:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED to note the information provided re Tregolls Common and to continue to defer further consideration of the matter until such time as the outcome of the court case is known.

Proposed by Cllr Vincent, seconded by Cllr Nicholls and carried unanimously.

MINUTE 03/05/10

Council’s Current Financial Position:

The Clerk presented his report on the Council’s current financial position, a copy of which is appended to these minutes.

RESOLVED to note the Council’s current financial position as indicated in the report..

Proposed by Cllr Vincent, seconded by Cllr Nicholls and carried unanimously.

MINUTE 04/05/10

Grass Cutting – Lower Churchyard:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED to note the information provided re grass cutting in the lower churchyard.

Proposed by Cllr Nightingale, seconded by Cllr Nicholls and carried unanimously by those who voted. Having declared an interest, Cllrs Vincent and Potter did not vote.

MINUTE 05/05/10

13

13.1

13.1.2

13.1.3

 

AUTHORISING OF PAYMENTS

The Clerk presented a list of payments to be made, a copy of which is appended to these minutes.

He also presented his additional report circulated earlier in the day detailing further payments.

RESOLVED to approve payment of the sums shown in the main report totalling £2,861.55 and £529.73 in the additional report.

Proposed by Cllr Potter, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 06/05/10

14

14.1

14.1.1

 

 

14.1.2

 

14.1.3

 

 

 

PLANNING

Notification of Planning Decisions Received:

The Clerk referred to the table, a copy of which is appended to these minutes and advised of one Planning Decision (PA10/00119/F) that had been made although not yet confirmed to the Clerk.

The Chairman informed the meeting that the decision to grant the application had been influenced by Cllr Plummer who had cited non-planning reasons for granting it.

RESOLVED to ask Cllr Plummer to attend the next Parish Council meeting to explain his reasons for not supporting the Parish Council in opposing PA10/00119/F.

Proposed by Cllr Vincent, seconded by Cllr Nicholls and carried unanimously.

MINUTE 07/05/10

Notification of Planning Decisions received after publication of the agenda:

The Clerk advised that he had not been notified of any Planning Decisions since the publication of the agenda.

This information was duly noted.

14.3

14.3(a)

14.3(a).1

14.3(a).2

 

 

Planning Applications Received:

PA10/00439/F – Mr S Relton –Extension to dwelling - Darro, South Road.

The Chairman presented his report, a copy of which is appended to these minutes.

RESOLVED to support the application.

Proposed by the Chairman, seconded by Cllr Nicholls and carried unanimously by those who voted. Cllrs Potter and Vincent knew the applicant through the Church and therefore declared a personal interest and did not vote.

MINUTE 08/05/10

14.4

14.4.1

 

 

14.5

 

 

 

14.5.1

 

 

14.5.2

14.5.3

14.5.4

14.5.5

 

 

 

14.5.6

 

 

 

14.5.7

 

 

 

 

Planning Applications received after publication of the agenda:

The Clerk advised that no planning applications had been received after the publication of the agenda.

This was duly noted

Planning Enforcement:

The Clerk presented his report, a copy of which is appended to these minutes.

He advised that he had received an e-mail on 17h May from Kirsty Smith giving the following updated information:

Higher Nanpean Farm:

No application has been received. Jon Pender, who was dealing with the matter, has left Cornwall Council and workloads are being re-organised.

Carncrees Farm:

CC are informally monitoring the situation.

Trebarveth, Ponsanooth:

Development Management are happy with the situation.

Kennall Mill:

Officers from Conservation and Enforcement to visit soon.

Sunnyside, Foundry:

The building is not considered to adversely affect the amenities of the area in that its condition does not at present warrant action by the LA. The main concern is an allegation that squatters are occupying the building

Four Acres, Carn:

The owner has admitted that he has stayed there on occasions. He has been warned that once a month would be OK but it should only be in case of emergency. He has been made fully aware that it is not residential land.

RESOLVED to note the report along with the extra information provided and to approve the content thereof.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Miss J Tisdale and carried unanimously by those who voted. Cllr Potter, having declared an interest in some items, did not vote.

MINUTE 09/05/10

14.6

14.6.1

 

14.6.2

Licensing:

Showground:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED to note the report and accept its content.

Proposed by Cllr Potter, seconded by Cllr Nightingale and carried unanimously.

MINUTE 10/05/10

14.7

Cornwall Council Planning Forum:

The Clerk presented his report, a copy of which is appended to these minutes.

It was confirmed without a vote that the Chairman would be attending the Planning Forum at New County Hall on Saturday 19th June 2010.

14.8

Planning Training:

The Clerk presented his report, a copy of which is appended to these minutes.

Various Members agreed to attend the various sessions.

The Clerk agreed to forward the information to Cornwall Council after consulting Jim Lyle about attending the session on trees.

14.9

Planning Protocol:

The Clerk presented his report, a copy of which is appended to these minutes.

There was discussion over certain aspects of the Planning Protocol.

RESOLVED that the Clerk write to Cornwall Council expressing the parish Council’s concerns over the Planning Protocol.

Proposed by the Chairman, seconded by Cllr Potter and carried unanimously.

MINUTE 11/05/10

15

NEW CEMETERY

To be considered as a confidential item at the end of the meeting.

16

16.1

16.1.1

16.1.2

 

16.1.3

 

 

 

 

 

 

 

16.2/16.3

 

 

 

 

 

 

16.4

 

 

 

16.5

 

 

 

 

16.6

 

 

16.7

16.7.1

 

16.7.2

 

16.8

 

FOOTPATHS, HIGHWAYS & ENVIRONMENT

Report of the Portfolio Holder:

Cllr Vincent, the Portfolio Holder, presented his report, a copy of which is appended to these minutes.

He was concerned that the quality of pot hole repairs had not improved and that the repairs to the stile on Footpath 1 had not been carried out.

RESOLVED:

1. To approve the report and note with concern its content.

2. That the Clerk contact Cornwall Council again about the repairs to the stile on Footpath 1.

Proposed by Cllr Vincent, seconded by Cllr Potter and carried unanimously.

MINUTE 12/05/10

Litter and Notice Boards:

Cllr Nightingale advised that he would provide reports on these two matters to the next meeting.

This was duly noted.

Cllr Nightingale gave his apologies as he was unwell and left the meeting at this point at 20.50.

Refurbishment of Finger Posts and Milestones:

The Clerk referred to his report, a copy of which is appended to these minutes.

This was duly noted

Gribbas Corner:

The Clerk referred to his report, a copy of which is appended to these minutes.

This was duly noted along with the fact that Tyrone Martin’s invoice had been approved under Item 13.

Longdowns Notice Board:

Cllr P Tisdale stated that he hoped to move it fairly soon.

This was duly noted.

Longdowns Bus Shelter:

The Clerk referred to his report, a copy of which is appended to these minutes. Cllr P Tisdale advised that Tyrone Martin had not repaired the outer skin of the shelter.

The Clerk agreed to follow the matter up with Tyrone Martin.

Toilets:

The Clerk referred to his report, a copy of which is appended to these minutes.

This was duly noted along with the fact that Tyrone Martin’s invoice had been approved under Item 13.

Celtic Cross:

The Clerk referred to his report, a copy of which is appended to these minutes.

He advised that the meeting had taken place when it was agreed that Andrew Langdon would make an application for Scheduled Monument Consent to straighten the Cross and rotate through approximately 90 degrees so that it would face diagonally across Mr Watkins’ lawn. There would be no cost to the Parish Council and Mr Watkins had indicated that he would be able to provide any additional "muscle power" that might be required.

This was duly noted.

RESOLVED to formally note and accept all the information provided both in the reports and verbally relating to items 16.2 to 16.9.

Proposed by Cllr Potter, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 13/05/10

17

17.1

 

17.1.2

 

 

 

PLAYING FIELD

Playing Field Portfolio:

The Clerk presented his report, a copy of which is appended to these minutes.

He also referred to an e-mail dated 14th May received from the Rugby Club seeking permission to place a steel storage container for training equipment behind the basketball hoop, to spike the pitch to improve drainage and to spray the pitch and slopes with a dandelion specific weedkiller.

RESOLVED:

1. To note and approve the content of the Report and Appendix 1.

2. That permission be given to the Rugby Club to spike the pitch and to spray it and the sides with dandelion specific weedkiller provided adequate precautions are taken and the work is carried out by a person with the correct qualifications.

3. To point out to the Rugby Club that the above permission does not indicate that the Parish Council bears any responsibility in connection with the spraying.

4. To request that a representative of the Rugby Club attend the next meeting to further discuss the matter of the placing of a storage container in the old playing field.

Proposed by Cllr Vincent, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 14/05/10

18

CONSULTATION

Nothing to report.

19

19.1

 

 

19.2

 

19.3

PUBLIC RELATIONS

Public Relations Officer:

The Public Relations Officer having left the meeting, there was nothing to report.

"Spotlight on Stithians":

Nothing to report.

Stithians Show:

Nothing to report.

20

20.1

 

 

20.2

 

20.3

 

20.4

 

REPORTS OF COUNCIL REPRESENTATIVES ON OUTSIDE BODIES

Stithians School Governing Body:

Nothing to report.

Village Hall Management Committee:

Nothing to report.

Mining Villages Regeneration Group:

Nothing to report – next meeting due to be held on 20th May

Historic Churchyards Group:

Nothing to report.

21

21.1

 

21.1.2

CORNWALL COUNCIL

Community Network Area:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED to note the report and accept its content.

Proposed by Cllr Potter, seconded by Cllr Vincent and carried unanimously.

MINUTE 15/05/10

22

CORRESPONDENCE

The Clerk presented his two reports, copies of which are appended to these minutes.

RESOLVED:

1. To agree, subject to the usual conditions and disclaimers, to the Stithians Methodist Junior Church holding a picnic and act of worship on the playing filed on Sunday 27th June 2010 and to advise them to contact either the Bowling Club or the Rugby Club as regards an electricity supply.

2. To note a letter from Cornwall Council asking for assistance in identifying possible gypsy/traveller sites.

3. To grant permission, subject to usual conditions and disclaimers, for the Church to hold their Annual Fayre in the Playing Field on Saturday 29th May 2010 and to point out that, strictly speaking, dogs are not allowed in the Playing Field and therefore the Dog Show must be well controlled and any mess cleared up.

Proposed by Cllr Vincent, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 16/05/10

23

 

URGENT ITEMS

There were no urgent items for discussion at this point in the meeting.

24

 

AUTHORISATION OF ADDITIONAL PAYMENTS

There were no additional payments agreed during the meeting.

 

25

ITEMS FOR NEXT MEETING

No items were raised for the next meeting.

26

 

DATE OF NEXT MEETING

It was agreed that the next Council Meeting would take place on Tuesday 15th June 2010 at 7pm in the Stithians Centre.

27

 

 

 

 

 

 

 

 

 

27.1

 

27.2

CONFIDENTIAL ITEM

The Chairman proposed, seconded by Cllr Vincent, that the press and public be excluded from the meeting at this point in order for items to be considered containing information considered Exempt within the terms of paragraph 9 of Schedule 12A of the Local Government Act 1972 (Sections 1 and Part 1 of Schedule 1 to the Local Government (Access to Information) Act 1985) as amended by the local Government (access to Information) (Variation) Order 2006.

This was unanimously agreed.

Provision of Additional Cemetery Space:

The Clerk presented his report detailing further information concerning a possible offer of a site by the Glebe Committee.

RESOLVED:

1. That the Clerk request the Glebe Committee to consider selling the area of land identified in Appendix 2 of the report to the PC for use as a cemetery.

2. That the Clerk discuss the suitability of the preferred site with the Planning Authority

Proposed by the chairman, seconded by Cllr Mrs Kavanagh and carried unanimously by those who voted.

Having declared an interest, Cllrs Potter and Vincent did not vote.

MINUTE 17/05/10

 

MINUTES OF THE MEETING OF STITHIANS PARISH COUNCIL HELD IN THE STITHIANS CENTRE ON TUESDAY 20th APRIL 2010 AT 7pm (Final Minutes)

13

13.1

13.1.2

13.1.3

 

AUTHORISING OF PAYMENTS

The Clerk presented a list of payments to be made, a copy of which is appended to these minutes.

He also presented his additional report circulated earlier in the day detailing further payments.

RESOLVED to approve payment of the sums shown in the main report totalling £4,696.14 and £493.75 in the additional report.

Proposed by Cllr Nightingale, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 07/04/10

 

 

 

 

 

 

 

ATTENDANCE

Present were:

Cllr N Potter (Chair), Cllr Mrs V Kavanagh, Cllr P Tisdale, Cllr Miss J Tisdale, Cllr D Nightingale and the Clerk.

Members of the public present were Mr S Mackay and Mr M Tatnall.

1.

 

 

APOLOGIES

Apologies were received and accepted from Cllr J Biscoe who was working and E Vincent and R Nicholls who were on holiday.

Rod Davis, PC Dave Cook and PCSO Andy Huddlestone also sent their apologies.

Cllr R Shankar’s resignation due to family commitments was noted with regret.

2.

2.1

URGENT ITEMS

The Chairman stated that he had received an e-mail concerning litter on the playing field and that he wished it to be considered as an urgent item under agenda item 17.1.

The Clerk advised that he had been handed a cheque by Mr Tatnall and it was agreed to consider the matter under agenda item 17.2.

The Chairman advised that Cllr Vincent had prepared some copies of litter posters produced by school children and it was agreed to consider the matter under agenda item 16.2.

3.

3.1.1

 

 

3.1.2

 

 

DECLARATIONS OF INTEREST ETC.

Because of his association with the Church, the Chairman declared a personal interest in item 12.3, a report on grass cutting in the lower churchyard and Item 15, a report on the provision of a new cemetery.

The Chairman also declared an interest in item 14.5, the Planning Enforcement Report, because of the references to Hatchintan, the Carncrees area and Carn. Although these were prejudicial interests, the Clerk advised that, as the information was basically for noting, there was no need for him to leave the room. If any form of debate did occur, then he would have to leave the room.

No declarations of receipt of gifts were made.

4.

4.1

 

4. 2

 

 

 

 

MINUTES OF MARCH 2010 COUNCIL MEETING

The Clerk advised that he had not been made aware of any amendments to the draft minutes that he had previously circulated.

RESOLVED to accept the minutes of the meeting held on 16th March 2010 as presented as a true record of the proceedings.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Miss J Tisdale and carried unanimously

MINUTE 01/04/10

The Chairman duly signed the minutes as a true record.

5.

5.1

 

 

MATTERS ARISING FROM THE MINUTES OF THE FEBRUARY COUNCIL MEETING

Para 16.9.1 Celtic Cross: The Clerk advised that he had been in contact with Andrew Langdon, an expert on Celtic Crosses who had indicated that he would be willing to arrange for the cross to be straightened. The Clerk was to organise a meeting between himself, Mr Langdon and Mr & Mrs Watkins, the owners of the property where the cross is situated, in order to progress matters.

6.

POLICE & NHW LIAISON OFFICER

Cllr Shankar, having tendered his resignation, was not present at the meeting. An appointment will be considered at the AGM.

 

The Chairman closed the meeting at this point at 19.05 to allow Public Participation.

7.

7.1

 

 

7.2

 

7.3

 

 

7.4

7.4.1

 

 

 

PUBLIC PARTICIPATION

Devon & Cornwall Police:

There was no police presence at the meeting but the Clerk presented their report, a copy of which is appended to these minutes.

This was duly noted.

Cornwall Councillor Neil Plummer:

Cllr Plummer was not present at the meeting

Stars of Stithians:

There was no presentation as some of the recipients were not available. It was agreed to discuss the matter further under agenda item 19.3.

Members of the Public:

Mr Mackay gave a brief outline of his proposals for a car sharing scheme which the Clerk reminded Members had been briefly presented to the March meeting.

He was seeking the Parish Council’s support for the scheme and presented copies of pages from his website, www.stithianscarshare.freeforums.org copies of which are appended to these minutes.

It was unanimously agreed without a vote to support the scheme although there were reservations as to how effective it would be given the size of the community. Nevertheless, the initiative was recognised as having the possibility of being useful if enough usage can be generated.

7.4.3

 

Mr Tatnall indicated that, as Treasurer to the Bowling Club, he merely wished to observe the debate regarding the Bowling Club.

There being no other matters raised for public participation, the Chairman reopened the meeting at 19.15 whereupon Mr Mackay left the meeting.

8.

8.1

8.1.2

TRANSPORT

Transport Representative’s Report:

Rod Davis, the Council’s Transport Representative, was not present at the meeting.

He had, however, submitted a report, a copy of which is appended to these minutes. Several members expressed concern over the suitability of the new mini buses.

RESOLVED:

1. That the Clerk seek information from Rod Davis as to numbers and, if possible, identities of those people no longer using the service.

2. That the Clerk write to Truro Minibus expressing the concerns of the Council over the inadequacy of the service now being provided with copies to Cornwall Council and Councillor Plummer.

3. That the Clerk invite a member of CC staff to travel to a meeting of the PC by bus from Truro and back again to discuss the PC’s concerns.

Proposed by Cllr Nightingale, seconded by Cllr Mrs Kavanagh and carried unanimously

MINUTE 02/04/10

9.

TREES

Parish Tree Warden’s Report:

Jim Lyle, the Parish Tree Warden, was not present at the meeting.

10.

 

AFFORDABLE HOUSING DELIVERY

Nothing to report.

11.

11.1

11.2

11.3

 

11.4

COMMUNITY STRUCTURE PLAN

Cllr Mrs Kavanagh presented her report, a copy of which is appended to these minutes.

It was noted that Mrs Joy Thomas had agreed to chair the group.

Several Members took copies of the notice for display around the Parish and the Clerk stated that he would post copies on the notice boards

RESOLVED:

1. To note and accept the content of the report.

2. To ask Cllr Vincent to submit an application for funding to the Mining Villages Regeneration Group Start Up Fund.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 03/04/10

12

12.1

 

12.1.1

 

 

 

 

12.2

12.2.1

12.2.2

 

12.2.3

 

 

 

 

 

 

 

12.2.4

 

12.3

12.3.1

12.3.2

 

 

12.3.3

 

 

 

CLERK’S REPORTS

Tregolls Common:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED to note the information provided re Tregolls Common and to defer further consideration of the matter until such time as the outcome of the court case is known.

Proposed by Cllr Nightingale, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 04/04/10

Final Accounts for 2009/10:

The Clerk presented his report on the Council’s final accounts for 2009/10, a copy of which is appended to these minutes.

He advised that the Internal Audit had been successfully completed, the documents having been signed and returned the previous day.

RESOLVED:

1. To approve the Council’s Final Accounts for 2009/10 as detailed in the report and the appendices.

2. To approve the answers to the questions in the External Auditor’s Return as detailed in the report.

Proposed by Cllr Nightingale, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 05/04/10

The Chairman duly signed the Accounts Book and the External Audit Form.

Grass Cutting – Lower Churchyard:

The Clerk presented his report, a copy of which is appended to these minutes.

He advised that he had received a letter from the PCC advising that they were willing to make a contribution of £350 for grass cutting in the lower churchyard.

There was discussion over several aspects of this.

RESOLVED:

1. To note the information provided re grass cutting in the lower churchyard.

2. Not to enter into an agreement with Cornwall Council for grass cutting in the higher churchyard at the present time.

3. That the Clerk instruct Tyrone Martin to cut the grass in the lower churchyard in accordance with his quotation of £717.20 in the current financial year.

4. That the Clerk clarify that the offer from the PCC is on an annual basis.

5. That, subject to a suitable response from the PCC, the cutting of the grass in the lower churchyard be subject to tender with the contract to be for a three year period commencing on 1st April 2011 and an item be included in the 2011/12 and subsequent budgets.

6. That the PCC be informed that their contribution must increase annually by the same percentage as that applied to the contract for the grass cutting.

Proposed by Cllr Nightingale, seconded by Cllr P Tisdale and carried unanimously by those who voted. Having declared an interest, the Chairman did not vote.

MINUTE 06/04/10

14

14.1

14.1.1

 

 

 

 

14.2

14.2.1

PLANNING

Notification of Planning Decisions Received:

The Clerk referred to the table, a copy of which is appended to these minutes and advised of three Planning Decisions

(PA08/02027/F, PA09/01446/F & PA10/00038/F) that had been received.

This information was duly noted.

Notification of Planning Decisions received after publication of the agenda:

The Clerk advised that he had not been notified of any Planning Decisions since the publication of the agenda.

This information was duly noted.

14.3

14.3(a)

14.3(a).1

14.3(a).2

 

 

Planning Applications Received:

PA10/00288/F – Miss M Villa-Gilbert – First floor extension to dwelling - Tredun, New Road.

Cllr Mrs Kavanagh presented her report, a copy of which is appended to these minutes.

RESOLVED to support the application.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 08/04/10

14.3(b)

14.3(b).1

14.3(b).2

PA10/00331/F – Ms S Sheehan – Replacement of agricultural building – Tregolls Farm.

The Chairman spoke to the report, a copy of which is appended to these minutes.

RESOLVED to support the application with the proviso that a new entrance be created from the adjacent access track to avoid hazardous manoeuvres into the barn when bringing hay from the fields accessed by the track.

Proposed by the Chairman, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 09/04/10

14.3(c)

 

14.3(c).1

14.3(c).2

 

 

 

PA10/00328/F – Mr G Warrington – Conversion of garage into living accommodation and installation of new entrance door – Trelewarne, 2 Penhalvean.

Cllr P Tisdale presented his report, a copy of which is appended to these minutes.

RESOLVED to support the application.

Proposed by Cllr P Tisdale, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 10/04/10

14.4

14.4.1

 

 

 

 

 

14.5

 

 

 

14.5.1

 

 

 

14.5.2

 

 

 

 

 

14.5.3

 

 

 

14.5.6

 

14.5.7

14.5.8

14.5.9

 

14.5.10

14.5.11

 

14.5.12

 

 

14.5.13

 

14.5.14

 

 

14.5.15

 

14.5.16

Planning Applications received after publication of the agenda:

The Clerk advised that one planning application (PA10/00439 relating to Darro, South Road) had been received the day before the meeting, too late to be included on the agenda. He advised the he had requested an extension of time until the next PC meeting from Cornwall Council.

This was duly noted

Planning Enforcement:

The Clerk presented his report, a copy of which is appended to these minutes.

He advised that he had received an e-mail on 15th April from Peter Blackshaw giving the following updated information:

Caravans at Tregolls Cottage:

Still progressing. A copy of the witness statement sent to CC legal department had been sent to the Clerk which sets out in chronological order the actions taken by the Case Officer, all of which have been reported to Members previously.

The Paddocks, Penhalvean:

An application is to be submitted by the end of the month seeking temporary permission for a caravan for three years. The application will also have justification for keeping bees, which is an agricultural use. The currently occupied storage building will be used for purposes ancillary to bee keeping and the application will also cover these uses.

Higher Nanpean Farm:

The owner is (still!) suggesting a further planning application to retain the buildings. CC are continuing to progress Enforcement and this will be reviewed at such time as an application is received.

Carncrees Farm:

The caravan remains but with no evidence of occupancy. CC wish to be informed if this changes.

Penhalvean Pottery:

The site has been visited – an update has been promised.

Static Caravan opposite Tremenhere Farm:

CC are considering "formal removal".

Trebarveth, Ponsanooth:

Enforcement are still waiting for information from Development Management.

Kennall Mill:

Enforcement are still waiting for information from Conservation.

Sunnyside, Foundry:

Site has been visited but a further visit needed to gain access to shed to see what it is being used for.

South Cottage, South Road:

There appears to be small business use. Enforcement to consult Development Management about likelihood of planning permission.

Four Acres, Carn:

The site has been visited and no evidence of occupation was found. It is to be revisited.

Dismantling of cars at Carn:

The Natural Resources team are currently visiting all scrap and breakers’ yards across the County and this has been added to the list.

The Clerk advised that he had been informed of car dismantling activities at Crane Garage, Longdowns and had asked for these premises to be added to the list

RESOLVED:

1. To note the report along with the extra information provided and to approve the content thereof.

2. To suggest that Cornwall Council next visit Four Acres, Carn at night and without warning.

Proposed by Cllr Nightingale, seconded by Cllr P Tisdale and carried unanimously by those who voted. The Chairman, having declared an interest in several items, did not vote.

MINUTE 11/04/10

14.6

14.6.1

 

14.6.2

Licensing:

Showground:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED:

1. To note the report and accept its content.

2. That the Clerk ask Yvonne Toms for an update on progress re hiring conditions in time for the next PC meeting.

Proposed by Cllr Nightingale, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 12/04/10

14.7

Cornwall Council Planning Liaison Group:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED:

1. To note the report and accept its content.

2. To book a place for Cllr P Tisdale to attend a meeting of the new Local Council Planning Forum at New County Hall on Saturday 19th June 2010.

Proposed by Cllr P Tisdale, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 13/04/10

15

15.1

15.2

 

 

 

 

NEW CEMETERY

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED:

1. To accept the Clerk’s report and to note the content thereof.

2. To defer consideration of the alternative offer from the Glebe to the confidential part of the meeting on the grounds that information of a sensitive nature is likely to be discussed.

Proposed by Cllr Nightingale, seconded by Cllr P Tisdale and carried unanimously by those who voted. Having declared an interest, the Chairman did not vote.

MINUTE 14/04/10

16

16.1

16.1.1

16.1.2

 

 

 

16.2

16.2.1

 

 

 

 

16.2.2

16.2.3

 

 

 

 

 

 

 

 

 

 

16.3

16.3.1

16.3.2

 

 

 

16.4

16.4.1

16.4.2

 

 

 

16.5

 

 

16.6

16.6.1

 

 

 

16.6.2

FOOTPATHS, HIGHWAYS & ENVIRONMENT

Report of the Portfolio Holder:

Members considered the Portfolio Holder’s report, a copy of which is appended to these minutes.

RESOLVED to approve the report and note its content.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Miss j Tisdale and carried unanimously.

MINUTE 15/04/10

Litter:

The Clerk presented his report, a copy of which is appended to these minutes. Various aspects regarding litter were discussed including the possibility of identifying locations where the PC might provide bins to be emptied at the PC’s expense and photographing a week’s litter pickings for publication in the Stithians Times.

Members then discussed the litter posters prepared by schoolchildren that had been brought as an urgent item.

RESOLVED:

1. To note the report and accept its content.

2. That Cllr Nightingale prepare a report on the various aspects of litter discussed for consideration at the next meeting.

3. That the litter posters prepared by the school children be placed on the notice boards and the fence of the toddler play area in the playing field.

Proposed by Cllr P Tisdale, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 16/04/10

Refurbishment of Finger posts and Milestones:

The Clerk referred to his report, a copy of which is appended to these minutes.

RESOLVED to note the report and accept its content.

Proposed by Cllr P Tisdale, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 17/04/10

Gribbas Corner:

The Clerk referred to his report, a copy of which is appended to these minutes.

RESOLVED to note the report and accept its content.

Proposed by Cllr P Tisdale, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 18/04/10

Longdowns Notice Board:

Cllr P Tisdale stated that he hoped to move it fairly soon.

This was duly noted.

Longdowns Bus Shelter:

The Clerk referred to his report, a copy of which is appended to these minutes. Cllr P Tisdale advised that Tyrone Martin had not repaired the outer skin of the shelter. The clerk had assumed that the quotation was to include this work but it was not clear from the wording.

RESOLVED:

1. To note the report and accept its content.

2. To approve the payment of £50 to Tyrone Martin for repairs to Longdowns bus shelter.

3. That the Clerk instruct Tyrone Martin to repair the outer skin of Longdowns Bus Shelter, possibly at an additional cost.

Proposed by Cllr P Tisdale, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 19/04/10

Toilets:

The Clerk referred to his report, a copy of which is appended to these minutes.

RESOLVED to note the report and accept its content.

Proposed by Cllr P Tisdale, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 20/04/10

17

17.1

 

17.1.2

 

 

 

PLAYING FIELD

Playing Field Portfolio:

The Clerk presented his report, a copy of which is appended to these minutes.

Members also discussed the matter of litter on the playing field as accepted as an urgent item. The Clerk advised that he had been informed that Cornwall Council had had operational difficulties over the last week which may have led to the bins not being emptied. He had been advised that any additional bins provided by Cornwall Council would be at a cost but that they would see if there was any scope for increasing the size of the existing bins in the playing field.

RESOLVED:

1. To note and approve the content of the Report and Appendix 1.

2. That the Clerk report any further progress with Cornwall Council to the next meeting.

Proposed by the Chairman, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 21/04/10

17.2

17.2.1

17.2.2

Bowling Club:

The Clerk presented his report, a copy of which is appended to these minutes.

There was considerable debate over the various issues raised in the report, each recommendation therein being considered separately.

RESOLVED to agree to the proposed alterations by the Bowling Club subject to receipt of a copy of the Building Regulations Approval.

Proposed by the Chairman, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 22/04/10

RESOLVED to agree to payment by the Parish Council of invoices incurred by the Bowling Club in connection with the work subject to receipt from the Bowling Club of a payment equal to the value of those invoices exclusive of the VAT element.

Proposed by Cllr Nightingale, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 23/04/10

RESOLVED that the Parish Council pay the Bowling Club the sum of £250 in respect of the excess incurred as a result of the recent insurance claim.

Proposed by Cllr P Tisdale seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 24/04/10

RESOLVED:

1. That the Parish Council pay for the cost of upgrading the electrical system in the Bowls Pavilion to a maximum of £1,000 utilising the monies originally earmarked for legal fees in connection with the footpath diversion.

2. That further consideration be given at a future date to the reallocation of any monies that may remain from those earmarked for the afore-mentioned legal fees.

Proposed by Cllr Mrs Kavanagh seconded by Cllr Nightingale and carried unanimously.

MINUTE 25/04/10

RESOLVED to agree to the erection of a "Stithians Bowling Club" sign on the northern end of the Bowls Pavilion.

Proposed by Cllr Mrs Kavanagh seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 26/04/10

RESOLVED to agree the content of the Memorandum of Understanding as per the amended copy attached to these minutes with particular reference to the clauses relating to the payment of any insurance excess. In particular, it was agreed that the PC would pay any insurance excess provided the Bowling Club had not been negligent in causing that claim.

Proposed by Cllr P Tisdale seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 27/04/10

Mr Tatnall left the meeting at this point at 20.45, after thanking the Council for their favourable consideration of the views of the Bowling Club.

18

18.1

 

18.1.1

 

 

 

 

 

CONSULTATION

Cornwall Council Annual Minerals & Waste Monitoring Report:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED:

1. To note and accept the content of the report.

2. That the Clerk submit the response to Cornwall Council as presented.

Proposed by Cllr Nightingale, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 28/04/10

19

19.1

19.1.1

19.1.2

19.1.3

 

19.2

 

19.3

19.3.1

 

19.3.2

 

19.4

 

 

PUBLIC RELATIONS

Public Relations Officer:

The Public Relations Officer spoke to his report, a copy of which is appended to these minutes.

He advised that his report on Notice Boards was "in hand".

He also stated that the date for the French Exchange was the weekend of 29th May, not as stated in his report.

"Spotlight on Stithians":

The PRO advised that he had nothing to report at present.

"Stars of Stithians:

The PRO advised that the trophies were ready and that he would like to use some of the remaining money (£37) to purchase a plaque for presentation to the French visitors.

He advised that Daphne Skinnard had agreed to make the Stars of Stithians presentations.

Stithians Show:

Members acknowledged that the display boards needed to be prepared.

RESOLVED:

1. To note the content of the report and the further information presented at the meeting.

2. That Cllr Nightingale arrange for the purchase of a suitable plaque for presentation to the French visitors.

3. That the "Stars of Stithians" presentation take place immediately before the AGM at 7pm on Tuesday 18th May.

4. That the PRO prepare a report on the matter of the draw which was originally proposed in connection with "Stars of Stithians".

5. That the PRO liaise with Cllr Mrs Kavanagh over a suitable display for Stithians Show.

Proposed by Cllr Nightingale, seconded by Cllr Mis J Tisdale and carried unanimously.

MINUTE 29/04/10

20

20.1

 

 

 

 

 

20.2

20.2.1

20.2.2

 

 

 

 

 

 

 

20.3

20.3.1

20.3.2

 

 

 

 

REPORTS OF COUNCIL REPRESENTATIVES ON OUTSIDE BODIES

Stithians School Governing Body:

The Chairman reported that the process to appoint a new Head Teacher had commenced following the resignation of Mrs Northern who was moving back to Cumbria to take up a new appointment.

This was duly noted.

Village Hall Management Committee:

Cllr Mrs Kavanagh presented her report, a copy of which is appended to these minutes.

RESOLVED:

1. To note the report and accept its content.

2. To note that either Cllr Nightingale or Cllr Miss J Tisdale may have to attend the next meeting if it is held before Cllr Mrs Kavanagh returns from holiday.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 30/04/10

Mining Villages Regeneration Group:

Members considered Cllr Vincent’s report, a copy of which is appended to these minutes.

RESOLVED:

1. To note the report and accept its content.

2. That Cllr Vincent prepare a report for the next meeting on the forthcoming Mining Villages Festival.

3. That Cllr Vincent seek funding from the MVRG Start up fund for financial assistance towards the preparation of the Community Structure Plan

Proposed by Cllr Mrs Kavanagh, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 31/04/10

Historic Churchyards Group:

Covered in the MVRG report.

21

21.1

 

CORNWALL COUNCIL

Community Network Area:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED:

1. To note the report and accept its content.

2. To agree the priorities as detailed in the appendix to the report.

Proposed by Cllr P Tisdale, seconded by Cllr Nightingale and carried unanimously.

MINUTE 32/04/10

22

CORRESPONDENCE

The Clerk presented his two reports, copies of which are appended to these minutes.

RESOLVED:

1. To note the temporary closure of part of Kennall Valley from 4th to 10th May for cabling works.

2. To make a donation of £50 to Cruse Bereavement Care.

3. To approve the Clerk’s attendance at the SLCC South West Regional Conference in Plymouth on Tuesday 18th May at a cost of £55 plus travelling expenses.

4. To defer consideration of the matter of attendance at planning training to be organised by Cornwall Council until after the AGM.

Proposed by Cllr Nightingale, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 33/04/10

23

 

URGENT ITEMS

There were no urgent items for discussion at this point in the meeting.

24

 

AUTHORISATION OF ADDITIONAL PAYMENTS

The Clerk advised Members that the following additional payments requiring cheques had been agreed during the meeting:

·1 £50 to TM Garden Services for repainting Longdowns Bus Shelter (Minute 19/04/10(2));

·2 £50 Donation to Cruse Bereavement (Minute 33/04/10(2)).

RESOLVED to pay the additional items agreed during the meeting in the total sum of £100.00.

Proposed by Cllr Nightingale, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 34/04/10

25

ITEMS FOR NEXT MEETING

No items were raised for the next meeting.

26

 

DATE OF NEXT MEETING

It was agreed that the next Council Meeting would take place on Tuesday 18th May 2010 immediately following the AGM which would commence at 7pm in the Stithians Centre.

It was also noted that the Annual Parish Meeting would be held on Tuesday 25th May at 7.30pm.

27

 

 

 

 

 

 

 

 

 

27.1

 

27.2

CONFIDENTIAL ITEM

The Chairman proposed, seconded by Cllr P Tisdale, that the press and public be excluded from the meeting at this point in order for items to be considered containing information considered Exempt within the terms of paragraph 9 of Schedule 12A of the Local Government Act 1972 (Sections 1 and Part 1 of Schedule 1 to the Local Government (Access to Information) Act 1985) as amended by the local Government (access to Information) (Variation) Order 2006.

This was unanimously agreed.

Provision of Additional Cemetery Space:

The Clerk presented his report detailing information concerning a possible offer of a site by the Glebe Committee

RESOLVED that the Clerk seek a definitive offer from the Glebe committee in respect of a possible cemetery site..

Proposed by Cllr Nightingale, seconded by Cllr Miss J Tisdale and carried unanimously by those who voted.

Having declared an interest, the Chairman did not vote.

MINUTE 35/04/10

 

The meeting closed at 21.10.

 

MINUTES OF THE MEETING OF STITHIANS PARISH COUNCIL HELD IN THE STITHIANS CENTRE ON

 TUESDAY 16th MARCH 2010 AT 7pm

 

 

 

 

 

 

 

 

ATTENDANCE

Present were:

Cllr N Potter (Chair), Cllr Mrs V Kavanagh, Cllr P Tisdale, Cllr E Vincent, Cllr R Nicholls, Cllr Miss J Tisdale, Cllr D Nightingale (from the point mentioned) and the Clerk.

PC Cook was in attendance to the point mentioned.

There were no members of the public present.

1.

 

 

APOLOGIES

Apologies were received and accepted from Cllr J Biscoe who was working and R Shankar who was on paternity leave.

Rod Davis also sent his apologies.

2.

2.1

URGENT ITEMS

The Chairman agreed to consider an article for inclusion in the Stithians Times submitted by the Public Relations Officer as item 19.5 on the agenda because of the publication date of the Stithians Times.

3.

3.1.1

 

 

3.1.2

 

 

 

 

DECLARATIONS OF INTEREST ETC.

Because of their association with the Church, the Chairman and Cllr Vincent declared a personal interest in item 12.4, a report on grass cutting in the lower churchyard and Item 15, a report on the provision of a new cemetery.

The Chairman also declared an interest in item 14.5, the Planning Enforcement Report, because of the references to Hatchintan, the Carncrees area and Carn. Although these were prejudicial interests, the Clerk advised that, as the information was basically for noting, there was no need for him to leave the room. If any form of debate did occur, then he would have to leave the room.

Cllr Nicholls declared a personal and prejudicial interest in the item in item 14.1 referring to a letter from Mr j Thomas about Trevales. The Clerk gave the same advice as he had to the Chairman.

No declarations of receipt of gifts were made.

4.

4.1

 

4. 2

 

 

 

MINUTES OF FEBRUARY 2010 COUNCIL MEETING

The Clerk advised that he had not been made aware of any amendments to the draft minutes that he had previously circulated.

RESOLVED to accept the minutes of the meeting held on 16th February 2010 as presented as a true record of the proceedings.

Proposed by Cllr Nicholls, seconded by Cllr Vincent and carried unanimously

MINUTE 01/03/10

The Chairman duly signed the minutes as a true record.

5.

5.1.1

 

 

5.1.2

MATTERS ARISING FROM THE MINUTES OF THE FEBRUARY COUNCIL MEETING

Para 8: The Clerk advised that Cllr Shankar had informed him that he had attended the Seminar at Camborne School but, because of his family circumstances, he would not be able to submit a report until the April meeting.

Para 16.2.3: In answer to a question from the Clerk, Cllr Vincent advised that, because of other commitments of the School, the poster designs would now be submitted to the April PC meeting.

6.

POLICE & NHW LIAISON OFFICER

Cllr Shankar was not present at the meeting.

 

The Chairman closed the meeting at this point at 19.05 to allow Public Participation.

Cllr Nightingale entered the meeting at this point.

7.

7.1

7.1.1

 

 

7.1.2

 

7.1.3

 

 

 

 

7.1.4

 

 

 

 

 

7.2

7.2.1

7.2.2

 

7.2.3

7.2.

PUBLIC PARTICIPATION

CC Community Network Manager – Mark James:

Mr James referred to the lists of matters of concern raised by the constituent members of the Mining Villages Section of the Camborne/Redruth CNA, copies of which are appended to these minutes.

These lists would form part of the over-arching document that would become the Community Network Strategy and policies would be developed to deliver the items thereon.

He stated that a meeting would be scheduled very soon to prioritise the lists and that there would be a workshop in May to feed them into the Community Strategy. He hoped that policies for each of the priorities would be developed within six months and stated that the first six priorities would be delivered in the first two years.

Members were happy the lists were in accord with their wishes but several expressed reservations over the assertion that the first six priorities would be delivered in the first two years.

The Chairman thanked Mr James for his attendance at the meeting whereupon he left at 19.35.

Devon & Cornwall Police:

PC Cook presented his report, a copy of which is appended to these minutes.

He advised that there was currently no NHW phone-out service from Falmouth Police Station and apologised, hoping that it would be reinstated soon.

The Clerk agreed to report the uprooted litter bin at the top of Foundry Hill.

Cllr P Tisdale mentioned that damage had been caused to the Longdowns Bus Shelter and PC Cook said that he would arrange for it to be monitored more closely as far as possible.

The Clerk asked if any progress had been made as regards funding for a Youth Shelter. PC Cook was aware that a bid had been submitted to Pirate Radio and stated that he would ask PCSO Huddlestone, who had been dealing with the matter, to contact the Clerk.

The Chairman thanked PC Cook for his attendance whereupon he left the meeting at 19.45.

Cornwall Councillor Neil Plummer:

Cllr Plummer was not present at the meeting

Members of the Public:

There were no members of the public present at the meeting.

 

 

 

There being no other matters raised for public participation, the Chairman reopened the meeting at 19.45.

8.

8.1

8.1.2

TRANSPORT

Transport Representative’s Report:

Rod Davis, the Council’s Transport Representative, was not present at the meeting.

He had, however, sent the Clerk an e-mail, a copy of which is appended to these minutes, about the Camborne-Falmouth service 42, the contract for which had been awarded to Truro Minibus.

The content of the e-mail was duly noted.

9.

TREES

Parish Tree Warden’s Report:

Jim Lyle, the Parish Tree Warden, was not present at the meeting.

10.

 

 

AFFORDABLE HOUSING DELIVERY

The Clerk referred to his report a copy of which is appended to these minutes.

It was resolved without a vote to consider this matter under the next item.

11.

11.1

11.2

 

11.3

COMMUNITY STRUCTURE PLAN

Cllr Mrs Kavanagh presented her report, a copy of which is appended to these minutes.

There was discussion over various representatives and Cllr Mrs Kavanagh noted some suggestions and also agreed to contact the Chapel.

The Chairman and Cllr Vincent agreed to mention the matter at the forthcoming PCC meeting in order to elicit a representative.

RESOLVED:

1. To note and accept the content of the report.

2. To refer the matter of the Affordable Housing Questionnaire to the Community Structure Plan Steering Group.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Nightingale and carried unanimously.

MINUTE 02/03/10

12

12.1

12.1.1

 

 

12.1.2

 

 

 

 

 

 

 

 

 

12.2

 

12.2.1

 

 

 

 

 

12.3

 

12.3.1

 

 

 

 

 

 

12.4

12.4.1

12.4.2

CLERK’S REPORTS

Tregolls Common:

The Clerk outlined the current situation regarding the fence at Tregolls Common and presented his report, a copy of which is appended to these minutes. He reported that he had been informed by Mrs Hamilton that the court case had been "adjourned until further notice".

RESOLVED to note the information provided re Tregolls Common and to agree that the Clerk arrange a meeting between himself, the Chairman and Mrs Hamilton to discuss the matter further and report back to the April PC meeting.

Proposed by Cllr Nicholls, seconded by Cllr Vincent and carried unanimously by those present. Having declared a personal and prejudicial interest, Cllr Nightingale left the room during consideration of this item..

MINUTE 03/03/10

Current Financial Position:

The Clerk presented his report on the Council’s current financial position, a copy of which is appended to these minutes.

RESOLVED to note the Council’s current financial position and the date of the Clerk’s meeting with the internal Auditor as detailed in the report.

Proposed by Cllr Vincent, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 04/03/10

Institute of Local Council Management:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED to note the information provided on the Clerk’s application for membership of the Institute of Local Council Management.

Proposed by Cllr Vincent, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 05/03/10

 

Grass Cutting – Lower Churchyard:

The Clerk presented his report, a copy of which is appended to these minutes.

There was discussion over the best way forward and Members were concerned that if an agency agreement were entered into with Cornwall Council to cut the grass in the higher churchyard there was no guarantee that the present level of financial contribution offered would be maintained.

The Clerk re-stated his opinion that the PCC should meet at least some of the cost of grass cutting in the lower churchyard should the Parish Council decide to undertake it on behalf of the church.

RESOLVED:

1. To note the information provided in the report re grass cutting in the lower churchyard.

2. Not to enter into an agreement with Cornwall Council for grass cutting in the higher churchyard at the present time.

3. That the Clerk write to the PCC explaining the Parish Council’s position and requesting a substantial annual contribution from the PCC if the PC is to cut the grass in the lower churchyard.

Proposed by Cllr P Tisdale, seconded by Cllr Mrs Kavanagh and carried unanimously by those who voted. Having declared an interest, the Chairman and Cllr Vincent did not vote.

MINUTE 06/03/10

13

13.1

13.1.2

13.1.3

13.1.4

AUTHORISING OF PAYMENTS

The Clerk presented a list of payments to be made, a copy of which is appended to these minutes.

He also presented his additional report circulated earlier in the day detailing further payments.

He pointed out an error in the total amount of VAT in the first report – it should read £134.50.

RESOLVED to approve payment of the sums shown in the main report totalling £4,712.88 and £361.79 in the additional report.

Proposed by Cllr Miss J Tisdale, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 07/03/10

14

14.1

14.1.1

 

 

14.1.2

 

 

14.1.3

 

14.1.4

 

 

14.2

14.2.1

PLANNING

Notification of Planning Decisions Received:

The Clerk referred to the table, a copy of which is appended to these minutes and advised of one Planning Decision

(PA09/01620/F) that had been received.

This information was duly noted.

He also referred to a letter received from Mr J Thomas regarding his proposal to apply for planning permission to erect an agricultural dwelling at West Trevales, a copy of which is appended to these minutes.

All Members had received an e-mail from Mr Alan Bostock advising of his intention to apply for permission to erect a wind turbine at Polkanuggo Farm.

It was decided without a vote that no decision could or should be taken on either of these two matters without having sight of an actual application.

Notification of Planning Decisions received after publication of the agenda:

The Clerk advised that he had not been notified of any Planning Decisions since the publication of the agenda.

This information was duly noted.

14.3

14.3(a)

14.3(a).1

14.3(a).2

 

 

 

 

 

 

 

 

 

 

 

Planning Application received:

PA09/01414/F – Mr I Semenenko – Retention of domestic Workshop/Studio – Carn Vean, Tretheague Mill.

Cllr P Tisdale presented his report, a copy of which is appended to these minutes.

There was debate over several points raised in the report.

RESOLVED NOT to support the application for the following reasons:

·1 Over development of the site;

·2 No external access to either rear garden;

·3 Obscures the windows to Ivy Cottage;

·4 No access space for maintenance of either property;

·5 The loss of rear access to Ivy Cottage for the emergency services;

·6 Design does not show the effect on Ivy Cottage regarding access/egress to the side door;

·7 The design does not show existing garage and outbuildings, presumably to be demolished?

·8 Parking – there is no increase in car parking, in fact Ivy Cottage will lose 2 spaces;

·9 Proposed car parking area poses a danger as is leads directly onto the New Road with limited view due to Rose Cottage’s high wall and hedge and vehicles will have to reverse out as there is no facility for turning;

·10 There is no indication of the method of rainwater drainage in the application;

Proposed by Cllr P Tisdale, seconded by Cllr Nicholls and carried unanimously.

MINUTE 08/03/10

 

14.4

 

 

14.5

14.5.1

14.5.2

 

14.5.3

 

 

 

Planning Applications received after publication of the agenda:

The Clerk advised that no planning applications had been received since the publication of the agenda.

Planning Enforcement:

The Clerk presented his report, a copy of which is appended to these minutes.

Cllr Nicholls informed the meeting that motor cycling activities had taken place at Polkanuggo Farm on three occasions so far this year and that a caravan had appeared on the site

RESOLVED to note the report along with the extra information provided and to approve the content thereof.

Proposed by Cllr Nightingale, seconded by Cllr Mrs Kavanagh and carried unanimously by those who voted. The Chairman, having declared an interest in several items, did not vote.

MINUTE 09/03/10

14.6

14.6.1

 

14.6.2

Licensing:

Showground:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED to note the report and accept its content.

Proposed by Cllr P Tisdale, seconded by Cllr Vincent and carried unanimously.

MINUTE 10/03/10

14.7

Cornwall Council Planning Liaison Group:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED to note the report and accept its content.

Proposed by Cllr Nicholls, seconded by Cllr Vincent and carried unanimously.

MINUTE 11/03/10

15

15.1

15.2

 

 

 

 

NEW CEMETERY

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED:

1. To accept the Clerk’s report and to note the content thereof.

2. To ratify the actions of the Chairman and Clerk in instructing Mr Colin Benney of Cornwall Council to approach the Glebe Committee on behalf of the Parish Council to discuss the purchase of the Parish Council’s favoured piece of land for use as a cemetery. Mr Benney’s time to be charged at £53.10 per hour plus VAT.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Miss J Tisdale and carried unanimously by those who voted. Having declared an interest, the Chairman and Cllr Vincent did not vote.

MINUTE 12/03/10

 

16

16.1

16.1.1

 

16.1.2

16.1.3

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

16.2

16.2.1

 

 

 

16.2.2

 

 

 

 

 

 

 

 

 

 

 

16.3

16.3.1

16.3.2

 

 

16.4

16.4.1

16.4.2

 

 

 

 

 

16.5

 

16.6

16.6.1

 

 

 

16.6.2

 

 

 

 

 

16.7

16.7.1

16.7.2

 

 

16.7.3

 

 

 

 

FOOTPATHS, HIGHWAYS & ENVIRONMENT

Report of the Portfolio Holder:

Cllr Vincent, the Portfolio Holder, presented his report and the supplementary report, copies of which are appended to these minutes.

Some aspects of the reports had been discussed with Mark James earlier in the meeting.

RESOLVED:

1. To approve the report and note its content.

2. That Cllr Vincent forward copies of all recent e-mail between himself and Andy Bartle to Mark James.

3. That Cllr Vincent send a report on the matter of funding of footpaths and highways to Mark James for consideration by the Community Network Area Panel.

4. That Cllr Vincent ask Andy Bartle for details of the funding allocation for Stithians, for both the current and next financial years, with a copy to Mark James.

5. That Cllr Vincent ask Andy James for a response to the request for street lighting adjacent to the tennis court with a copy to Mark James.

Proposed by Cllr Vincent, seconded by Cllr Nightingale and carried unanimously.

MINUTE 13/03/10

Litter:

The Clerk presented his report, a copy of which is appended to these minutes. He advised that he had had a response from Mike East’s PA who had advised that his computer had crashed and he had only just received the message. He was to discuss the matter of litter bins with Andy Mead.

RESOLVED:

1. To note the report and accept its content.

2. To pay for the use of the Stithians Centre in connection with the litter pick on Sunday 21st March 2010.

3. To note the dates of the next Clean Cornwall week as 18th to 26th September 2010.

4. To agree to Cllr Nightingale arranging a litter pick just prior to Stithians Show.

Proposed by Cllr Nicholls, seconded by Cllr Nightingale and carried unanimously.

MINUTE 14/03/10

Refurbishment of Finger posts and Milestones:

The Clerk referred to his report, a copy of which is appended to these minutes.

RESOLVED to note the information provided.

Proposed by Cllr Nicholls, seconded by Cllr Nightingale and carried unanimously.

MINUTE 15/03/10

Gribbas Corner:

The Clerk referred to his report, a copy of which is appended to these minutes.

RESOLVED to accept the quotation from Tyrone Martin in the sum of £30 for staining and re-fixing the seat at Gribbas Corner.

Proposed by Cllr Nicholls, seconded by Cllr Nightingale and carried unanimously.

MINUTE 16/03/10

Foundry Hill Bus Shelter:

The invoice for this work was considered under item 13

New Road Bus Shelter:

The Clerk referred to his report, a copy of which is appended to these minutes. He advised that Tyrone Martin had completed the repainting of both the inside and the outside and had submitted an invoice in the sum of £20 for his labour, the materials being obtained on the PC account at LA Phillips.

RESOLVED to pay the invoice received from Tyrone Martin in the sum of £20 for painting the inside and outside of the New Road Bus Shelter

Proposed by Cllr Nicholls, seconded by Cllr Nightingale and carried unanimously.

MINUTE 17/03/10

Toilets:

The Clerk referred to his report, a copy of which is appended to these minutes.

He informed the meeting that Tyrone Martin had completed the lagging of the pipes in the roof space and had submitted an invoice in the sum of £44 as the material had not been available at LA Phillips and had to be obtained from B % Q.

RESOLVED:

1. To note the information provided by the Clerk.

2. To pay the invoice received from Tyrone Martin for lagging the pipes in the roof space of the toilets in the sum of £44.50 including materials.

Proposed by Cllr Nicholls, seconded by Cllr Nightingale and carried unanimously.

MINUTE 18/03/10

Longdowns Notice Board:

Cllr P Tisdale informed the meeting that Mr Oppy had no objection to the notice board being erected on his land. He also referred to the damage to the shelter on the other side of the road.

RESOLVED:

1. That Cllr P Tisdale move the notice board from the bus shelter outside the Stonemason’s to the other side of the road and purchase the necessary posts and materials on the PC account at LA Phillips.

2. That the Clerk inspect the bus shelter outside the Stonemason’s to assess the damage and to consider the possibility of installing concrete blocks to replace or reinforce some of the timber at the bottom of the walls.

Proposed by Cllr Nicholls, seconded by Cllr Nightingale and carried unanimously.

MINUTE 19/03/10

Celtic Cross:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED:

1. To remove the February report on the Celtic Cross from the public record as it contained inaccuracies and photographs of a private garden taken without consent.

2. To take no further action as regards the Celtic Cross in the garden of 1 The Old Vicarage other than to arrange for it to be straightened.

Proposed by Cllr Nicholls, seconded by Cllr Nightingale and carried unanimously.

MINUTE 20/03/10

17

17.1

 

 

17.1.2

 

 

PLAYING FIELD

Playing Field Portfolio:

The Clerk presented his report, a copy of which is appended to these minutes. He referred to costs associated with items in the Appendix.

Resolved to note and approve the content of the Report and Appendix 1.

Proposed by the Chairman, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 21/03/10

18

18.1

 

18.1.1

 

 

 

 

 

CONSULTATION

Cornwall Council Annual Minerals & Waste Monitoring Report:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED:

1. To note and accept the content of the report.

2. That the Clerk prepare comments on the document itself for consideration at a future meeting prior to 31st December.

3. Not to submit Cllr Biscoe’s report as comments of Stithians Parish Council on the content of the document.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Nightingale and carried unanimously.

MINUTE 22/03/10

19

19.1

 

19.1.1

 

 

 

 

 

19.2

 

 

 

 

19.3

 

 

 

19.3.1

19.3.2

 

 

 

 

 

 

 

 

19.4

 

19.4.1

PUBLIC RELATIONS

Public Relations Officer:

The Public Relations Officer spoke to his report, a copy of which is appended to these minutes.

RESOLVED that the Public Relations Officer present a report to a future meeting on the provision and location of notice boards in the Parish.

Proposed by Cllr Nightingale, seconded by Cllr Vincent and carried unanimously.

MINUTE 23/03/10

"Spotlight on Stithians":

The Clerk reported that, following information received from Cornwall Council, he had ascertained that they could print Spotlight for approximately half the current cost.

This information was duly noted.

"Stars of Stithians:

Cllr Nightingale spoke to his report, a copy of which is appended to these minutes. He hoped to enlist the help of Laurence Reed as a judge and was in the process of purchasing the trophies.

Members were unanimously agreed on who the Stithians Stalwart should be.

RESOLVED:

1. To note the content of the report and the information presented at the meeting.

2. That Cllr Nightingale arrange for the recipients of the awards, including the Stithians Stalwart, to be at the April meeting for the presentation of the awards.

Proposed by Cllr Nightingale, seconded by Cllr Vincent and carried unanimously.

MINUTE 24/03/10

Stithians Show:

The Clerk referred to his report, a copy of which is appended to these minutes.

RESOLVED:

1. That the Clerk approach Yvonne Toms to reserve space at Stithians Show.

2. That consideration be given to having a stand at St Stythians Fayre.

Proposed by Cllr Nightingale, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 25/03/10

Stithians Times:

The Chairman had agreed to consider this as an urgent item because of the deadline for publication of the Stithians Times.

Cllr Nightingale presented his proposed article for inclusion in the Stithians times, a copy of which is appended to these minutes.

RESOLVED to agree the content of the article for Stithians Times as presented to the meeting.

Proposed by Cllr Nightingale, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 26/03/10

20

20.1

 

20.2

20.2.1

20.2.2

 

 

 

20.3

 

 

20.4

REPORTS OF COUNCIL REPRESENTATIVES ON OUTSIDE BODIES

Stithians School Governing Body:

Nothing to report.

Village Hall Management Committee:

Cllr Mrs Kavanagh presented her report, a copy of which is appended to these minutes.

RESOLVED to note the report and accept its content.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Nicholls and carried unanimously.

MINUTE 26/03/10

Mining Villages Regeneration Group:

Nothing to report – next meeting to take place on 18th march 2010.

Historic Churchyards Group:

Cllr Vincent thought that the future of this group may well be discussed at the MVRG meeting on 18th March.

21

21.1

 

CORNWALL COUNCIL

Community Network Area:

Nothing to report

22

CORRESPONDENCE

The Clerk presented his two reports, copies of which are appended to these minutes.

RESOLVED:

1. To advise the Royal British Legion that it is the PC’s intention to refer the mater of policing the Remembrance Day Service to the Police and to suggest to the school that the 20mph signs be turned on at the time of the service.

2. To advise the Royal British Legion that the PC is not in favour of paving the grassed area in front of the Church but is presently negotiating with Cornwall Council for the installation of bollards to prevent parking thereon.

3. To acknowledge with thanks a donation of £1,000 from the Cornwall Volkswagen Owners Club.

4. To send the response agreed at the meeting to Cornwall Council’s questionnaire on car parking Provision, a copy of which is appended to these minutes.

5. To note the dates of forthcoming Clean Cornwall Weeks.

6. To note the address for forwarding details of long term empty properties to Cornwall Council.

7. To note the date of the next Police Authority Liaison Meeting.

8. To note the launching of a new Wheelyboat at Stithians Lake.

9. To make a donation of £50 to the Cornwall Citizens Advice Bureau.

10. To note information received from Mr & Mrs Mackay re Car Sharing, Transition Towns and Bus Services and to note that they intend to attend the April PC Meeting to discuss the matters further.

11. To note that an application from Cruse Bereavement Care will be presented to the April meeting of the PC.

Proposed by Cllr Nightingale, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 27/03/10

23

 

URGENT ITEMS

There were no urgent items for discussion at this point in the meeting.

24

 

AUTHORISATION OF ADDITIONAL PAYMENTS

The Clerk advised Members that the following additional payments requiring cheques had been agreed during the meeting:

·1 £20 to TM Garden Services for repainting New Road Bus Shelter (Minute 17/03/10);

·2 £44.50 to TM Garden Services for lagging the pies in the roof of the toilets (Minute 18/03/10);

·3 £50 Donation to Citizens Advice Bureau (Minute 27/03/10(9).

RESOLVED to pay the additional items agreed during the meeting in the total sum of £114.50.

Proposed by Cllr P Tisdale, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 28/03/10

 

25

ITEMS FOR NEXT MEETING

No items were raised by Members.

The Clerk advised that he would be presenting the Final Accounts for 2009/10

26

 

DATE OF NEXT MEETING

It was agreed that the next Council Meeting would take place on Tuesday 20th April 2010 in the Stithians Centre at 7pm.

27

 

 

 

 

 

 

 

 

 

27.1

 

CONFIDENTIAL ITEM

The Chairman proposed, seconded by Cllr P Tisdale, that the press and public be excluded from the meeting at this point in order for items to be considered containing information considered Exempt within the terms of paragraph 9 of Schedule 12A of the Local Government Act 1972 (Sections 1 and Part 1 of Schedule 1 to the Local Government (Access to Information) Act 1985) as amended by the local Government (access to Information) (Variation) Order 2006.

This was unanimously agreed.

Provision of Additional Cemetery Space:

The Clerk presented his report detailing information received from the District Valuer.

RESOLVED to note and accept the content of the report.

Proposed by Cllr P Tisdale, seconded by Cllr Miss J Tisdale and carried unanimously by those who voted.

Having declared an interest, the Chairman and Cllr Vincent did not vote.

MINUTE 29/03/10

 

 

The meeting closed at 22.45.

MINUTES OF THE MEETING OF STITHIANS PARISH COUNCIL HELD IN THE STITHIANS CENTRE ON TUESDAY 16th FEBRUARY 2010 AT 7pm

 

 

 

 

 

 

 

 

 

 

ATTENDANCE

Present were:

Cllr N Potter (Chair), Cllr Mrs V Kavanagh, Cllr P Tisdale, Cllr E Vincent, Cllr R Nicholls, Cllr Miss J Tisdale and the Clerk.

Simon Newport & Melvyl Williams (First Devon & Cornwall), Rod Davis and Jim Lyle were present to the points mentioned.

Members of the public present were Merle Moyle, Vilma Vincent, Nick Sergeant, Norman Garlick (to the point mentioned) and Chris Manhire (between the points mentioned).

1.

 

 

APOLOGIES

Apologies were received and accepted from Cllrs D Nightingale, J Biscoe and R Shankar who were working. PC Cook and PCSO Huddlestone had also sent their apologies.

The Clerk reported that Cllr Barkhuysen had tendered his resignation the previous day.

2.

2.1

URGENT ITEMS

There were no urgent items.

3.

3.1

 

 

3.2

DECLARATIONS OF INTEREST ETC.

Because of their association with the Church, the Chairman and Cllr Vincent declared a personal interest in item 12.5, a report on grass cutting in the lower churchyard and Item 15, a report on the provision of a new cemetery.

No declarations of receipt of gifts were made.

4.

4.1

 

4. 2

 

 

 

MINUTES OF JANUARY 2010 COUNCIL MEETING

The Clerk advised that he had not been made aware of any amendments to the draft minutes that he had previously circulated.

RESOLVED to accept the minutes of the meeting held on 19th January 2010 as presented as a true record of the proceedings.

Proposed by Cllr Nicholls, seconded by Cllr Miss J Tisdale and carried unanimously

MINUTE 01/02/10

The Chairman duly signed the minutes as a true record.

5.

5.1

 

 

 

5.2

 

 

5.2.1

 

 

6.

6.1

6.2

 

 

 

 

 

 

7.

7.1

 

 

 

7.2

MATTERS ARISING FROM THE MINUTES OF THE JANUARY COUNCIL MEETING

Para 9.3.5: The Clerk advised that he had received from Andy Bartle a copy of his response to Mr & Mrs Bell’s letter. He had not, however received from the Bells a copy of their letter. The essence of Andy Bartle’s letter was that he would look into the matter but there was no finance until April in any case.

Minute 19/01/10(4): The Clerk advised that he had received an extremely prompt response to his request and that the litter bin had been replaced almost immediately for which he had expressed his gratitude.

Minute 25/01/10(2): The Clerk advised that he had sent a copy of the MOU to the Bowling Club and had been informed that they were to hold a meeting to discuss it.

AFFORDABLE HOUSING DELIVERY

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED to note and accept the content of the report and to consider the example forms attached to the report prior to the March Council meeting when the matter will be discussed further.

Proposed by Cllr Vincent, seconded by Cllr V Kavanagh and carried unanimously.

MINUTE 02/02/10

COMMUNITY STRUCTURE PLAN

The Clerk presented his report, a copy of which is appended to these minutes. He pointed out that the member who had arranged for the printing of the survey forms had resigned from the Council. It was also noted that he had organised previous meetings of the Steering Group.

Cllr Vincent pointed out that there was the possibility of obtaining £500 funding from the MVRG Start Up Fund.

RESOLVED:

1. To note and accept the content of the report.

2. That Cllr Mrs Kavanagh arrange a meeting of the Steering Group in March to include those who have expressed an interest via the recent survey.

3. That the Clerk furnish Cllr Mrs Kavanagh with contact details for those who have expressed an interest in serving on the Steering Group.

4. To allow the matter of the financial incentive offered for the return of survey forms to rest.

Proposed by Cllr P Tisdale, seconded by Cllr Vincent and carried unanimously.

MINUTE 03/02/10

8.

POLICE & NHW LIAISON OFFICER

Cllr Shankar was not present at the meeting. The Clerk advised that Cllr Shankar was to attend a "Communities Together" Seminar at Camborne School on 22nd February.

 

The Chairman closed the meeting at this point at 19.10 to allow Public Participation.

 

9.

 

 

 

9.2

9.2.1

 

9.2.2

 

 

 

9.2.3

 

 

 

 

9.3

PUBLIC PARTICIPATION

Because of a problem with disabled access to the meeting the Chairman rearranged the order of the agenda at this point to allow the problem to be resolved.

Devon & Cornwall Police:

Both PC Cook and PSCO Huddlestone had sent their apologies but the Clerk presented PC Cook’s report, a copy of which is appended to these minutes.

The Clerk also informed Members of an application made by the police for funding towards a Youth Shelter and advised that there should be more information forthcoming at the next meeting.

This was duly noted.

Cllr Vincent advised that he had recently met with the police and that the problems which he had highlighted were being addressed. He could not believe, however, that the trailer at Foundry complied with legislation and advised that he would be pursuing the matter further.

Cornwall Councillor Neil Plummer:

Cllr Plummer was not present at the meeting

Members of the Public:

Mrs Vincent was concerned that, despite assurances by Mike East of Cornwall Council at a Clean Up Conference almost a year ago, nothing appeared to have happened regarding the provision of bigger litter bins.

She was also concerned that a railing and steps to the public footpath adjacent to the vacant site on Crellow Hill between Tyrol and Veranos had been removed. The chairman advised that, despite representations made by the Parish Council at the time, nothing had been included in the planning approval whereby they had to be reinstated.

Chris Manhire, a member of the public, entered the meeting during consideration of the above item.

9.1

9.1.1

9.1.2

 

9.1.3

9.1.4

 

 

 

9.1.5

 

 

9.1.6

Discussion with Simon Newport:

Mr Newport, Commercial Director, introduced himself and Mel Williams, Operations Manager for Cornwall.

He gave a brief outline of how First Cornwall had operated since taking over Truronian and detailed the various services serving Stithians, including the types of bus used and why.

He advised that the T14 (now 42) service was currently out to tender and they may or may not be operating it as a result.

He alluded to problems of providing low floor buses in advance of the DDA deadline of 2015 for single deckers and 2017 for double deckers and stated that until those dates the company had no duty to do so, although they would very much like to but were extremely constrained financially.

He addressed several complaints ranging from dirty buses, inappropriate timetables and bad timekeeping to buses not following the correct routes and asked Mr Williams to investigate several of the complaints received.

Mr Newport offered to return in twelve months’ time to discuss what progress had been made.

There being no other matters raised for public participation, the Chairman thanked Messers Newport and Williams for their attendance, whereupon they and the members of the public left the meeting. Mr Davis also left, stating that he had nothing to add following the discussion that had just taken place. The Chairman reopened the meeting at 20.25.

10.

 

 

11.

11.1

11.2

 

 

11.3

 

 

11.4

 

 

 

11.5

TRANSPORT

Transport Representative’s Report:

Nothing further to report.

TREES

Parish Tree Warden’s Report:

Jim Lyle, the Parish Tree Warden, had nothing to report on matters immediately appertaining to the Parish.

He referred to an e-mail forwarded to him by the Clerk which had been received in response to an instruction to the Clerk at the January meeting to ask Cornwall Council how work approved to trees was checked.

The short answer is that work is not checked and Cornwall Council had suggested that training, if indeed it was necessary, could be given to the Tree Warden to enable him to check the work.

Mr Lyle indicated that he was willing to check work done and suggested that "before" photographs should be submitted with applications and then a card sent to either CC or SPC when the work was complete so that a check could be made (a similar process to that used by Building Control).

RESOLVED that the Clerk write to Cornwall Council expressing Mr Lyle’s willingness to receive training as appropriate and making them aware of his procedural suggestion.

Proposed by Cllr Vincent, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 04/02/10

Mr Lyle left the meeting at this point at 20.40 having been thanked by the Chairman for his attendance.

12

12.1

12.1.1

12.1.2

 

 

 

 

 

12.2

 

12.2.1

 

 

 

 

12.3

 

12.3.1

 

 

 

 

 

12.4

12.4.1

 

 

 

 

12.4.2

 

 

 

 

12.5

 

12.5.1

CLERK’S REPORTS

Tregolls Common:

The Clerk outlined the current situation regarding the fence at Tregolls Common and presented his report, a copy of which is appended to these minutes.

RESOLVED to note the information provided re Tregolls Common and to agree to defer any further consideration of the matter until the result of court case concerning the fence is known.

Proposed by and carried unanimously.

MINUTE 05/02/10

Current Financial Position:

The Clerk presented his report on the Council’s current financial position, a copy of which is appended to these minutes.

RESOLVED to note the Council’s current financial position as detailed in the report.

Proposed by Cllr Vincent, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 06/02/10

Institute of Local Council Management:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED to note the information provided on the Clerk’s application for membership of the Institute of Local Council Management.

Proposed by Cllr Vincent, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 07/02/10

Complaint Against the Chairman:

The Clerk pointed out that the complainant, Cllr Barkhuysen had resigned from the Council and referred Members to his e-mail to this effect dated 15th February, which he had sent to all Members.

Members felt that Mrs Hamilton should be made aware of his resignation.

RESOLVED that the Clerk forward a copy of Cllr Barkhuysen’s e-mail of resignation to Mrs Hamilton.

Proposed by Cllr Vincent, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 08/02/10

Grass Cutting – Lower Churchyard:

The Clerk presented his report, a copy of which is appended to these minutes.

Cllr Vincent advised that there was no chance of any money being forthcoming from the Diocese.

There was discussion over whether it would be possible to apply for closure of the lower churchyard, for which an application, with its attendant costs, would have to be made to the lord Chancellor. This was dismissed as too expensive and fraught with obstacles.

The Clerk was of the opinion that the PCC should meet some of the cost of grass cutting and Cllr Vincent stated that, whilst it may not be possible to provide hard cash, it may be possible to off-set some of the cost by volunteer labour.

RESOLVED:

1. To note the information provided re grass cutting in the lower churchyard.

2. That the Clerk obtain from Tyrone Martin an estimate of cost for cutting both churchyards eight times a year.

3. That the Clerk present a report to the next meeting detailing costs and options open to the PC.

Proposed by Cllr P Tisdale, seconded by Cllr Nicholls and carried. Having declared an interest, the Chairman and Cllr Vincent did not vote.

MINUTE 09/02/10

13

13.1

 

 

13.1.2

AUTHORISING OF PAYMENTS

The Clerk presented a list of payments to be made, a copy of which is appended to these minutes.

He also presented his additional report circulated earlier in the day detailing further payments.

RESOLVED to approve payment of the sums shown in the main report totalling £3,847.35 and £41.47 in the additional report.

Proposed by Cllr Miss J Tisdale, seconded by the Chairman and carried unanimously.

MINUTE 10/02/10

14

14.1

14.1.1

 

 

14.2

14.2.1

PLANNING

Notification of Planning Decisions Received:

The Clerk referred to the table, a copy of which is appended to these minutes and advised of two Planning Decisions (PA09/01510/F and PA09/01579/F) that had been received.

These were duly noted

Notification of Planning Decisions received after publication of the agenda:

The Clerk advised that he had been notified of one Planning Decision since the publication of the agenda and gave details relating to PA09/01410/LU.

This information was duly noted.

14.3

14.3(a)

14.3(a).1

14.3(a).2

 

 

 

 

 

 

 

 

Planning Application received:

PA09/01414/F – Mr I Semenenko – Retention of domestic Workshop/Studio – Carn Vean, Tretheague Mill.

Cllr P Tisdale presented his report, a copy of which is appended to these minutes.

There was debate over several points raised in the report.

RESOLVED NOT to support the application for the following reasons:

·1 The building is bigger both in height and footprint than that which it replaces;

·2 It is outside the domestic curtilage and not in keeping with the area;

·3 It has poor access;

It appears not to comply with current Building Regulations.

Proposed by Cllr P Tisdale, seconded by Cllr Nicholls and carried unanimously.

MINUTE 11/02/10

14.3(b)

14.3(b).1

14.3(b).2

 

PA10/00079/F – Mr & Mrs Hussey – Conservatory extension to dwelling – Southlands, South Road.

Cllr Mrs Kavanagh presented her report, a copy of which is appended to these minutes.

RESOLVED to support the application

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Vincent and carried unanimously.

MINUTE 12/02/10

14.3(c)

14.3(c).1

14.3(c).2

PA10/00038/F – Mr F Lavers – Erection of Agricultural Building – Whitehouse Farm, Longdowns.

Cllr Nicholls presented his report, a copy of which is appended to these minutes.

There was discussion of the concerns raised in the report.

RESOLVED NOT to support the application for the following reasons:

·1 The building is too big for the size of the land holding;

·2 Raising the base to make a level floor would mean that the building would be significantly higher than the surrounding buildings and would therefore be visually obtrusive;

·3 The proposed drainage system would be inadequate and possibly cause flooding problems.

Proposed by Cllr Nicholls, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 13/02/10

14.3(d)

14.3(d).1

14.3(d).2

PA10/00089/FE – Mr KB Charles – Extension of time for erection of dwelling (PA05/00208/F) – 22 Collins Parc.

Cllr Mrs Kavanagh presented her report, a copy of which is appended to these minutes.

RESOLVED to support the application.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 14/02/10

14.4

 

 

14.5

14.5.1

14.5.2

 

 

 

 

 

 

 

 

 

 

 

 

 

14.5.3

Planning Applications received after publication of the agenda:

The Clerk advised that no planning applications had been received since the publication of the agenda.

Planning Enforcement:

The Clerk presented his report, a copy of which is appended to these minutes.

He informed Members of the following information received after publication of the agenda:

Trelan: The business has transferred to Penryn and Cornwall Council are pursuing the owner to clear the site and remove the signs.

Higher Nanpean Farm: The site visit took place, although access was not possible as indicated in the report. Photographs were taken for record purposes and the two sets of gates were observed, although they appeared to be less than 2 metres in height. This will be checked at the formal inspection which has yet to be arranged.

The Chairman had had a phone call from Mr Driscoll stating that it was his intention to submit a Planning Application and to attend the March meeting of the Parish Council.

Work to Trees: Discussed under "Tree Warden"

RESOLVED:

1. To note the report along with the extra information provided and to approve the content thereof.

2. That the Clerk make the necessary arrangements with Cornwall Council for a representative of the Parish Council to speak at the Planning meeting on 2nd March in connection with PA08/02027/F (Gypsy Site at Hatchintan).

Proposed by Cllr P Tisdale, seconded by Cllr Nicholls and carried. The chairman, having declared an interest in Hatchintan, did not vote.

MINUTE 15/02/10

14.6

14.6.1

 

14.6.2

Licensing:

Showground:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED to note the report and accept its content.

Proposed by Cllr Vincent, seconded by Cllr Nicholls and carried unanimously.

MINUTE 16/02/10

14.7

Cornwall Council Planning Liaison Group:

Nothing to report.

15

15.1

15.2

 

 

 

15.3

 

 

15.4

 

15.5

 

 

 

15.6

CEMETERY WORKING GROUP

The Clerk presented his report, a copy of which is appended to these minutes.

He advised that a meeting had been arranged with Colin Benney of Cornwall Council, which he and the Chairman were to attend. He further advised that he had now received confirmation of instructions from the District Valuer, who intended to report "as soon as possible".

The Clerk reminded Members of the fact that the Chairman, because of his close association with the Church, had declared a personal interest in the matter of the provision of a new cemetery.

Cllr Vincent advised that several more spaces would be available in the existing cemetery by utilising the area of the access path.

It was pointed out that that there may be a problem with the water table towards the lower end of the field and also that highway water possibly drained either into or through the field. Both these were matters that would have to be investigated prior to purchase.

RESOLVED:

1. To accept the Clerk’s report along with the update given and to note the content thereof.

2. That the PC is satisfied the Chairman’s interest should not preclude him from any discussion concerning the provision of a new cemetery and to acknowledge that his knowledge could in actual fact aid discussion.

3. That the matter of site investigation prior to purchase be discussed at the meeting with Mr Benney.

Proposed by Cllr Nicholls, seconded by Cllr Miss J Tisdale and carried. Having declared an interest, the Chairman and Cllr Vincent did not vote.

MINUTE 17/02/10

16

16.1

16.1.1

16.1.2

 

16.1.3

 

 

 

 

16.2

16.2.1

 

16.2.2

16.2.3

 

 

 

 

 

 

 

 

 

 

 

16.3

16.3.1

16.3.2

 

 

 

16.4

16.4.1

16.4.2

 

 

 

 

 

16.5

16.5.1

 

16.5.2

 

 

 

16.6

16.6.1

 

 

16.6.2

 

 

16.6.3

 

 

 

 

16.7

16.7.1

16.7.2

 

 

16.7.3

 

FOOTPATHS, HIGHWAYS & ENVIRONMENT

Report of the Portfolio Holder:

Cllr Vincent, the Portfolio Holder, presented his report, a copy of which is appended to these minutes.

Cllr Nicholls advised that the driver of the vehicle involved in the damage to the wall at Tregonning was to be pursued for payment

RESOLVED to approve the report and note its content along with the further information reported.

Proposed by Cllr Vincent, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 18/02/10

Litter:

Cllr Vincent presented his report, a copy of which is appended to these minutes. He reiterated that fact that Mike East had promised to place larger bins in the village.

The Clerk advised that Cllr Nightingale had booked the Stithians Centre for the Litter Pick.

RESOLVED:

1. To accept the recommendations in the report.

2. To ask Cornwall Council to increase the size of present bins.

3. To choose a Poster Design from Stithians School at next meeting.

4. To agree to Cllr Nightingale arranging a litter pick for 21st March 2010 and to pay for two hours’ hire of the Stithians Centre.

Proposed by Cllr Vincent, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 19/02/10

Refurbishment of Finger posts and Milestones:

The Clerk referred to his report, a copy of which is appended to these minutes.

RESOLVED to note the information provided.

Proposed by Cllr P Tisdale, seconded by Cllr Vincent and carried unanimously.

MINUTE 20/02/10

Gribbas Corner:

The Clerk referred to his report, a copy of which is appended to these minutes.

RESOLVED to note the information provided by the Clerk and to seek a quotation from Tyrone Martin for staining and re-fixing the seat at Gribbas Corner.

Proposed by Cllr P Tisdale, seconded by Cllr Vincent and carried unanimously.

MINUTE 21/02/10

Foundry Hill Bus Shelter:

The Clerk referred to his report, a copy of which is appended to these minutes. Cllr Vincent advised that the work had been done.

RESOLVED to note the information provided.

Proposed by Cllr P Tisdale, seconded by Cllr Vincent and carried unanimously.

MINUTE 22/02/10

New Road Bus Shelter:

The Clerk referred to his report, a copy of which is appended to these minutes. He advised that Tyrone Martin had submitted a quotation in the sum of £10 for labour, the materials being obtained on the PC account at LA Phillips.

It was acknowledged, however, that it may be necessary to paint the outside of the shelter and clean the inside prior to painting and that as a consequence the cost quoted may increase.

RESOLVED to note the information provided and to accept the quotation of £10 (Labour Only) from Tyrone Martin for painting the inside of New Road Bus Shelter, bearing in mind that this may increase if extra work is required.

Proposed by Cllr P Tisdale, seconded by Cllr Vincent and carried unanimously. MINUTE 23/02/10

Toilets:

The Clerk referred to his report, a copy of which is appended to these minutes.

He informed the meeting that Tyrone Martin had submitted a quotation for lagging the pipes in the roof space in the sum of £30 with the material being obtained on the PC account at LA Phillips

RESOLVED:

1. To note the information provided by the Clerk.

2. To accept the quotation from Tyrone Martin for lagging the pipes in the roof space of the toilets in the sum of £30 (Labour Only).

Proposed by Cllr P Tisdale, seconded by Cllr Vincent and carried unanimously.

MINUTE 24/02/10

Celtic Cross:

The Clerk presented Cllr Biscoe’s report, a copy of which is appended to these minutes.

There was debate surrounding the issue of access to the cross and the Clerk than drew Members’ attention to his suggestion at the end of the report.

RESOLVED:

1. That the Clerk approach the relevant section of Cornwall Council to either come and set the Cross back upright or to provide SPC with the funds to get the work done on an agency basis.

2. To ask the owner, Mr Watkins, of 1 The Old Vicarage to reinstate the Cornish Hedge around the Cross to separate it from his garden and to remove the play equipment and compost heap etc. currently in that area.

3. To ask the owner, Mr Watkins, of 1 The Old Vicarage to ensure that access to the Cross is maintained at all times and to ensure that the path thereto remains clear and safe for use at all times.

Proposed by Cllr Vincent, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 25/02/10

17

17.1

 

 

17.1.2

 

 

 

PLAYING FIELD

Playing Field Portfolio:

The Clerk presented his report, a copy of which is appended to these minutes. He referred to costs associated with items in the Appendix.

Resolved to note and approve the content of the Report and Appendix 1, particularly noting and agreeing the following financial implications contained therein:

·1 Epoxy mortar repairs in Skateboard Park – £30.

·2 Staining of seat near tennis court - £30 (Materials from LA Phillips on PC account).

·3 Construction & installation of new train - £995

Proposed by Cllr Mrs Kavanagh, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 26/02/10

 

18

18.1

 

18.1.1

 

 

 

CONSULTATION

Ofwat Water Pricing Review:

The Clerk presented Cllr Biscoe’s report, a copy of which is appended to these minutes.

RESOLVED to accept the report, suitably amended by the Clerk to remove references to the first person and to submit copies of it to the parties referred to in the report.

Proposed by Cllr Nicholls, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 27/02/10

19

19.1

 

 

19.1.1

 

 

 

 

19.2

 

19.3

 

 

 

19.3.1

PUBLIC RELATIONS

Public Relations Officer:

The Clerk pointed out that Cllr Barkhuysen’s resignation from the Council had created a vacancy for the post of Public Relations Officer.

RESOLVED to ask Cllr Nightingale if he would be willing to act as Public Relations Officer for the Council

Proposed by Cllr Vincent, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 28/02/10

"Spotlight on Stithians":

Nothing to report.

"Stars of Stithians:

Members considered Cllr Nightingale’s report, a copy of which is appended to these minutes and discussed the apparent anomalies therein. There was also concern that no agreement had been reached over any draw in connection with the event.

RESOLVED to defer further consideration of this matter to the next meeting when Cllr Nightingale is present but to inform him it is in order for him to order trophies to a maximum value of £150.

Proposed by Cllr Vincent, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 29/02/10

20

20.1

 

20.2

20.2.1

20.2.2

 

 

 

20.3

20.3.1

20.3.2

 

20.3.2

 

 

 

 

 

 

 

20.4

 

20.4.1

 

REPORTS OF COUNCIL REPRESENTATIVES ON OUTSIDE BODIES

Stithians School Governing Body:

Nothing to report.

Village Hall Management Committee:

Cllr Mrs Kavanagh presented her report, a copy of which is appended to these minutes.

RESOLVED: to note the report and accept its content.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Vincent and carried unanimously.

MINUTE 30/02/10

Mining Villages Regeneration Group:

Cllr Vincent presented his report, a copy of which is appended to these minutes.

The Clerk advised that it had been suggested by the Secretary to the Group that they may wish to reschedule meeting to align with meetings of the CNA.

RESOLVED:

1. To note the report and accept its content.

2. That Cllr Vincent reply to the Secretary of MVRG that Stithians would be happy for meetings to be aligned with CNA meetings.

Proposed by Cllr Vincent, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 31/02/10

Historic Churchyards Group:

Cllr Vincent presented his report, a copy of which is appended to these minutes.

The Clerk referred to an e-mail from the Ashley Wood, Treasurer to the Group, which seemed to indicate that the £50 contribution may be inappropriate at the present time.

RESOLVED:

1. To note the report and accept its content.

2. To defer payment of £50 to the group until such time as it is demonstrated that it is needed.

Proposed by Cllr Vincent, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 32/02/10

21

21.1

21.1.1

21.1.2

CORNWALL COUNCIL

Community Network Area:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED to note and accept the content of this report.

Proposed by Cllr P Tisdale, seconded by Cllr Nicholls and carried unanimously.

MINUTE 33/02/10

22

CORRESPONDENCE

The Clerk presented his two reports, copies of which are appended to these minutes.

RESOLVED:

1. To note that Cllr Biscoe is preparing a report on Cornwall Council’s Waste Monitoring Report for consideration at a future meeting.

2. To note and remain aware of the necessity to maintain an up to date Register of Members’ Interests, each Member being responsible for amending their record as they become aware of changes.

3. That the Vice Chairman and the Clerk attend a Buffet Reception at New County Hall on Wednesday 10th March.

4. To note Cornwall Council’s proposals to introduce Orders relating to Dog Fouling and Dogs on Leads.

Proposed by Cllr Vincent, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 34/02/10

 

23

 

URGENT ITEMS

There were no urgent items for discussion at this point in the meeting.

 

24

 

AUTHORISATION OF ADDITIONAL PAYMENTS

The Clerk advised Members that no additional payments requiring cheques had been agreed during the meeting:

 

25

ITEMS FOR NEXT MEETING

1. Grass Cutting in Churchyard - Clerk to report.

2. Affordable Housing Questionnaire.

3. Minerals and Waste Monitoring Report – Cllr Biscoe’s report will be to hand.

4. Longdowns notice board – Cllr P Tisdale to approach Mr Oppy and prepare report.

 

 

26

 

 

 

DATE OF NEXT MEETING

It was agreed that the next Council Meeting would take place on Tuesday 16th March 2010 in the Stithians Centre at 7pm.

 

27

 

 

 

 

 

 

27.1

 

27.2

27.2

 

CONFIDENTIAL ITEM

The Chairman proposed, seconded by Cllr P Tisdale, that the press and public be excluded from the meeting at this point in order for items to be considered where the financial affairs of individuals would be discussed. This was unanimously agreed.

Acceptance of Tenders:

The Clerk presented his report detailing tenders received for various Maintenance Contracts.

RESOLVED:

1. To note and accept the content of the report.

2. To accept the following tenders submitted:

Cemetery Maintenance

TM Services

£600

PRoW Maintenance

Roger Strick

£2,100

Verge Maintenance

Ray Helmer

£1,622.84

Toilet Maintenance

Michael White

£870.60

Litter Picking

Michael White

£1,419.84

Proposed by Cllr Miss J Tisdale, seconded by Cllr Vincent and carried unanimously.

MINUTE 34/02/10

 

 

The meeting closed at 22.45.

 

MINUTES OF THE MEETING OF STITHIANS PARISH COUNCIL HELD IN THE STITHIANS CENTRE ON TUESDAY 19th JANUARY 2010 AT 7pm

 

 

 

 

 

 

ATTENDANCE

Councillors present were:

Cllr N Potter (Chair), Cllr Mrs V Kavanagh, Cllr P Tisdale, Cllr R Shankar, Cllr E Vincent, Cllr R Nicholls, Cllr Miss J Tisdale, Cllr J Biscoe and the Clerk.

Jody Jeffrey (CC Affordable Housing Officer), John & Diane Bell, Mrs L Chapman (London Wells Farm), Rod Davis and Jim Lyle were present to the points mentioned.

1.

 

 

APOLOGIES

Apologies were received and accepted from Cllr D Nightingale who was working and Cllr A Barkhuysen who was on holiday. PC Cook and PCSO Huddlestone had also sent their apologies.

2.

2.1

URGENT ITEMS

There were no urgent items.

3.

3.1

 

 

3.2

DECLARATIONS OF INTEREST ETC.

Because of their association with the Church, the Chairman and Cllr Vincent declared a personal interest in item 12.5, a report on grass cutting in the lower churchyard and Item 15, a report on the provision of a new cemetery.

No declarations of receipt of gifts were made.

4.

4.1

 

4. 2

 

 

 

 

 

MINUTES OF DECEMBER 2009 COUNCIL MEETING

The Clerk advised that he had not been made aware of any amendments to the draft minutes that he had previously circulated.

RESOLVED to accept the minutes of the meeting held on 9th December 2009 as presented as a true record of the proceedings.

Proposed by Cllr Vincent, seconded by Cllr Mrs Kavanagh and carried. Cllr Biscoe, who had not been present at the December meeting, did not vote

MINUTE 01/01/10

The Chairman duly signed the minutes as a true record.

5.

5.1

 

5.2

 

 

 

5.2.1

 

 

 

 

 

 

5.3

 

 

 

 

 

6.

6.1

 

 

6.2

6.3

 

 

 

6.4

 

 

6.5

 

 

 

 

6.6

 

 

MATTERS ARISING FROM THE MINUTES OF THE DECEMBER COUNCIL MEETING

Para 7.2.2: In response to a question from Cllr Biscoe, the Clerk advised that he had actually taken the leave requested as annual leave and not sickness.

Minute 08/12/09(2): The Clerk asked if the Diocese had been approached for financial assistance with the cutting of the lower churchyard. Cllr Vincent was unsure but undertook to raise the matter at the next PCC meeting. There was discussion as to whether a sum of money should be mentioned.

RESOLVED that Cllr Vincent raise the matter of financial assistance from the Diocese towards the cutting of the lower churchyard at the next PCC meeting and to state that the annual cost thereof was likely to be £1,500.

Proposed by Cllr Biscoe, seconded by Cllr Shankar and carried. The Chairman and Cllr Vincent declared an interest and did not vote.

MINUTE 02/01/10

Para 11.1.4: Cllr Vincent advised that the problems at the entrance to the new cemetery had been caused by leaves on the highway not permitting water to flow off the slope. This had been rectified by members of the PCC and it was noted that the Clerk had included an item to cover this in the new contract for cemetery maintenance to be considered later in the meeting.

AFFORDABLE HOUSING DELIVERY

Jody Jeffrey, Cornwall Council’s Affordable Housing Officer for the West Area, explained that the team now sat within the planning service whereas in previous authorities it had be within Environmental Health.

He explained that the next step, having undertaken a survey, was to analyse the results and assess the need.

He presented an analysis of the results received, a copy of which is appended to the minutes and advised that the response rate had been less than 10%, considerably less than that which would normally be accepted as giving a reliable indication of need.

Nevertheless, ten responses had expressed a need and this could possibly justify a small scheme if a developer were to propose one.

There was considerable debate over the best way forward.

RESOLVED that a further Door to Door Survey be carried out at a later date in conjunction with a further survey for the Community Structure Plan.

Proposed by Cllr Vincent, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 03/01/10

Jody Jeffrey agreed to provide further samples of questionnaires for consideration at the appropriate time.

The Chairman thanked Mr Jeffrey for his attendance at the meeting whereupon he left at 19.35.

COMMUNITY STRUCTURE PLAN

The Clerk advised that he had received the responses and had quickly analysed them, the result of which he circulated to Members and is appended to these minutes. He advised that there had been a very poor response rate (12% stated on the analysis but since the meeting correctly calculated at 8.47%).

He pointed out, however, that it had revealed seven people who were willing to serve on the Steering Committee.

The Clerk pointed out that, because of his illness, he had not been party to this finalised consultation forms and was therefore unaware that three cash prizes had been offered in a draw of numbered forms returned. He stated that, had he been aware of this, he would have advised against it as it was inappropriate use of public money. He advised that the person who decided to do this, if he wished to honour the matter, would have to provide the funds from his own pocket. However, only eleven of the forms had been completed in respect of the sender.

It was acknowledged that the number of forms returned was insufficient to form the basis of a Community Structure Plan and there was discussion as to the best way forward.

RESOLVED that the matter be placed on the agenda for the April meeting for reconsideration, prior to which a further meeting of the Steering Group to include the potential new members mentioned above would be held which would report to the April meeting.

Proposed by Cllr Biscoe, seconded by Cllr Shankar and carried unanimously.

MINUTE 04/01/10

8.

POLICE & NHW LIAISON OFFICER

Cllr Shankar advised that he had nothing to report.

 

The Chairman closed the meeting at this point at 19.45 to allow Public Participation.

9.

9.1

9.1.1

 

 

9.1.2

 

 

 

 

 

9.1.3

9.2

 

9.3

9.3.1

 

 

9.3.2

 

 

PUBLIC PARTICIPATION

Devon & Cornwall Police:

Both PC Cook and PSCO Huddlestone had sent their apologies but the Clerk presented PC Cook’s report, a copy of which is appended to these minutes.

This was duly noted.

Cllr Vincent drew members’ attention to several matters including vandalism, stones being pulled from a wall in Crellow Hill, noise from the Seven Stars well into the early hours and the fact that the trailer was still parked on the road at Foundry.

Cllr Biscoe advised that the matter of the trailer had been looked into by Police previously and it had been found to comply with all legal requirements at that time.

It was agreed that these matter would be raised the next time there was a police presence at a meeting.

Cornwall Councillor Neil Plummer:

Cllr Plummer was not present at the meeting

Members of the Public:

Diane and John Bell voiced their concerns that incidences of large vehicles taking wrong turnings and having difficulty in turning round were increasing and cited a recent example where a wall had been badly damaged.

Cllr Vincent advised that he had spoken to the Area Surveyor about the particular incident that was mentioned and responsibility for repair of the wall rested with the owners of the wall and/or the vehicle.

Mr and Mrs Bell were of the opinion that signs were necessary in various parts of the Parish advising of the unsuitability of certain roads for large vehicles.

It was noted that they intended to write to the County Council on the matter and that they intended to copy their letter to the Clerk. Cllr Vincent stated that he would contact Andy Bartle, the Area Surveyor on the matter.

 

 

 

 

There being no other matters raised for public participation, the Chairman reopened the meeting at 19.50.

10.

10.1

 

 

 

 

10.2

10.3

 

 

 

 

 

 

TRANSPORT

Transport Representative’s Report:

Rod Davis, the Council’s Transport Representative, had little to report. He advised that there had been considerable disruption to services in the recent snow and that for some time they were restricted to the main roads away from the village as bus routes were not necessarily included on the CC gritting schedule unless they happened to be A roads.

It was pointed out that this issue had been taken up with Cornwall Council but to little avail.

Mr Davis asked if Simon Newport from First Devon and Cornwall would be attending the February meeting. The Clerk advised that Mr Newport was intending to attend.

The Chairman thanked Mr Davis for his continued work whereupon he left the meeting at 19.55.

TREES

Parish Tree Warden’s Report:

Jim Lyle, the Parish Tree Warden, had nothing to report on matters appertaining to the Parish.

He advised of a Workshop on the pruning of apple trees to be held on Saturday 23rd January at Tehidy Country Park and invited any interested Member to attend.

The Chairman thanked Mr Lyle for his continued work for the Parish.

12

12.1

12.1.1

12.1.2

 

 

 

 

 

12.1.3

 

12.2

12.2.1

 

 

 

 

 

 

 

12.2.2

 

12.2.3

 

 

 

 

12.3

12.3.1

 

 

 

 

 

 

 

12.3.2

 

 

 

 

 

 

 

CLERK’S REPORTS

Tregolls Common:

The Clerk outlined the current situation regarding the fence at Tregolls Common and presented his report, a copy of which is appended to these minutes.

RESOLVED to note the information provided re Tregolls Common and to agree to defer any further consideration of the matter until the result of court case concerning the fence is known.

Proposed by Cllr Biscoe, seconded by Cllr Vincent and carried unanimously.

MINUTE 05/01/10

It was agreed unanimously to defer further discussion to the confidential part of the meeting.

Current Financial Position:

The Clerk presented his report on the Council’s current financial position, a copy of which is appended to these minutes.

Cllr Biscoe questioned the amount of money ring fenced for the Bowling Club. The Clerk advised that the sum of £1,000 held in the Playing Field Reserve was actually for legal expenses in connection with the footpath diversion to enable the Bowling Club extension. He further stated that monies raised towards the Bowling Club extension and held by the PC had been paid over to them in November.

Cllr Biscoe asked what the Development Fund was ear marked for and was informed by the Clerk that this was an oversight which would be corrected.

RESOLVED to note the Council’s current financial position as detailed in the report.

Proposed by Cllr Biscoe, seconded by Cllr Vincent and carried unanimously.

MINUTE 06/01/10

Institute of Local Council Management:

The Clerk presented his report, a copy of which is appended to these minutes. It was noted that there was inadequate financial provision in the 20010/11 Budget to accommodate all the costs likely to be incurred by the Clerk in satisfying the CPD requirement and that it would have to be financed from Reserves for the ensuing year. The Clerk estimated that the additional cost would be approximately £500, but could be slightly more depending upon what travel and accommodation costs were involved.

RESOLVED:

1. To permit the Clerk to make application to join the Institute of Local Council Management and to acknowledge the additional budgetary requirements.

2. To pay the Administration Fee of £15 immediately and the Membership Fees (currently £65 per annum) as they become due.

Proposed by Cllr Biscoe, seconded by Cllr Vincent and carried unanimously.

MINUTE 07/01/10

Mr and Mrs Bell left the meeting at this point at 20.10.

Renewal of Contracts:

The Clerk presented his report, a copy of which is appended to these minutes. He acknowledged that some of the dates in the documents were incorrect but assured Members that they would be corrected when the documents were issued.

RESOLVED to approve the tender documents for Cemetery Maintenance, PRoW Maintenance, Verge Maintenance, Toilet Cleaning and Litter Clearance as amended at the meeting and to agree to the advertising of the tenders on the website and on notice boards.

Proposed by Cllr Biscoe, seconded by Cllr Vincent and carried unanimously.

MINUTE 08/01/10

Grass Cutting – Lower Churchyard:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED to note the information provided re grass cutting in the lower churchyard.

Proposed by Cllr Biscoe, seconded by Cllr Vincent and carried unanimously.

MINUTE 09/01/10

13

13.1

 

 

13.1.2

AUTHORISING OF PAYMENTS

The Clerk presented a list of payments to be made, a copy of which is appended to these minutes.

He also presented his additional report circulated earlier in the day detailing further payments.

RESOLVED to approve payment of the sums shown in the main report totalling £1,640.34 and £2,193.69 in the additional report.

Proposed by Cllr Miss J Tisdale, seconded by Cllr Biscoe and carried unanimously.

MINUTE 10/01/10

14

14.1

14.1.1

 

 

 

 

14.1.2

 

 

 

 

 

 

 

PLANNING

Notification of Planning Decisions Received:

The Clerk referred to the table, a copy of which is appended to these minutes and advised of five Planning Decisions (PA09/01164/F, PA09/01238/F, PA09/01298/TPO, PA09/01359/F and PA09/01411/F) that had been received.

Cllr Biscoe enquired as to the procedure for checking work done to trees

RESOLVED:

1. To note the information provided.

2. That the Clerk enquire of Cornwall Council as to the procedure for checking that work approved to trees is carried out in a satisfactory manner and in accordance with relevant Procedures, British Standards and the planning consent granted.

Proposed by Cllr Biscoe, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 11/01/10

Notification of Planning Decisions received after publication of the agenda:

The Clerk advised that he had not been notified of any planning decisions since the publication of the agenda.

This information was duly noted.

14.3

14.3(a)

 

14.3(a).1

14.3(a).2

14.3(a).3

 

 

 

 

 

 

 

 

 

 

 

14.3(b)

14.3(b).1

14.3(b).2

14.3(b).3

 

 

14.3(c)

14.3(c).1

14.3(c).2

 

14.3(c).3

 

 

 

 

 

 

 

 

14.3(d)

 

 

 

 

14.3(d).1

14.3(d).2

 

 

 

 

 

14.4

14.4.1

 

14.4.2

 

 

 

 

 

14.4.3

 

 

14.4.4

 

 

 

 

 

 

 

Planning Applications received:

PA09/01579/F – Mr & Mrs A L Chapman – Conversion of redundant agricultural buildings to form 3 dwellings & installation of a septic tank – London Wells Farm.

Cllrs P Tisdale and Nicholls spoke to the report, a copy of which is appended to these minutes.

There was discussion over the proposed occupancy of the dwelling.

RESOLVED to support the application with the following restrictions:

1. That its use be restricted to holiday letting with a maximum ten month occupancy period per calendar year.

2. That the ownership of the building be tied to the farm with a Section 106 Agreement.

Proposed by Cllr Nicholls, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 12/01/10

Mrs Chapman left the meeting at this point at 20.40.

PA09/01620/F – Mr R Burdell – Extension to dwelling – Morelands, Crellow Vale.

Cllr Mrs Kavanagh presented her report, a copy of which is appended to these minutes.

There was discussion as to the size of the replacement in comparison to the existing.

RESOLVED to support the application.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Vincent and carried unanimously.

MINUTE 13/01/10

09/00499/SEC73 – LI Winn & Son – Application to vary/delete certain conditions on planning permission – Herniss Farm.

Cllr P Tisdale presented his report, a copy of which is appended to these minutes.

There was discussion over the various conditions contained in the original approval and which were being proposed for change.

RESOLVED to support the application for the extension of time to complete the works but to recommend that all the applicable conditions in Decision Notice K51 be maintained.

Proposed by Cllr P Tisdale, seconded by Cllr Biscoe and carried unanimously.

MINUTE 14/01/10

Mr Lyle left the meeting at this point at 20.50.

09/00270/WAS – LI Winn & Son –

Continued operation of the Waste Transfer/Recycling site including use of existing building, associated terrace areas, retention of site office and weighbridge and extension to the current operational area to provide for car parking and relocated wood chipping/processing - Herniss Farm.

Cllr P Tisdale presented his report, a copy of which is appended to these minutes.

RESOLVED to support the application with the proviso that the same conditions (i.e. those in Decision Notice K51) apply as for the rest of the site.

Proposed by Cllr P Tisdale, seconded by Cllr Nicholls and carried unanimously.

MINUTE 15/01/10

Planning Applications received after publication of the agenda:

The Clerk advised that one planning application had been received since the publication of the agenda. It had, however, been received too late to enable its proper consideration.

PA09/01414/F was for the retention of a domestic workshop/studio at Carn Vean, Tretheague Mill and the Clerk advised that, because of the date of receipt of the application, he had asked for an extension of time to enable the matter to be discussed at the next meeting. This had been granted, but the Planning Officer had requested some "informal feedback" from this meeting.

Members were of the opinion that there were too many aspects of the application that could only be addressed at a site meeting and therefore even informal feedback could not be given without a site meeting or at least speaking to the applicant.

RESOLVED to inform Cornwall Council that, because there were too many aspects of the application that could only be addressed at a site meeting, the Parish Council would be unable to respond to the application until after the next meeting on 16th February.

Proposed by Cllr Biscoe, seconded by Cllr P Tisdale and carried unanimously.

MINUTE 16/01/10

Planning Enforcement:

The Clerk advised that he had been unable to follow up the current outstanding enforcement matters with Cornwall Council and that he had had no progress reports despite promises that this would happen.

The following additional Enforcement matters were raised at the meeting:

1. Kennall Mill (Listed building) – roof has collapsed.

2. Plot adjacent to Sunnyside, Foundry – large wooden building has appeared.

3. South Road (Mr Proud) – two wooden buildings have appeared.

4. Hatchintan, Carncrees (Gypsy Site) – site works appear to have commenced in advance of a decision being made.

5. Higher Nanpean Farm – a second set of gates has appeared and the footpath sign and its post are still missing.

The Clerk agreed to report these matters to Cornwall Council and to include them in his report to the February meeting.

Licensing:

Showground:

The Clerk presented his report, a copy of which is appended to these minutes.

RESOLVED:

To accept the Clerk’s report and to note its content.

That if nothing further has been heard from the Show Committee by the date of the next meeting, the Clerk write to ask for the promised information

Proposed by Cllr Biscoe, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 17/01/10

Cornwall Council Planning Liaison Group:

Nothing to report.

15

15.1

15.2

 

15.3

15.4

 

 

 

 

CEMETERY WORKING GROUP

The Clerk presented his report, a copy of which is appended to these minutes.

He advised that he had spoken to Rod Porter who had advised him that he would speak to his Manager and respond in due course.

There was discussion over several aspects of the favoured site.

RESOLVED:

1. To accept the Clerk’s report along with the update given and to note the content thereof.

2. That the Clerk pursue matters with Rod Porter.

3. That the Clerk consult the Environment Agency to ascertain whether or not an increase in burials to 30 per annum would influence their decision.

4. That the Clerk obtain from the District Valuer, a valuation of the Parish Council’s favoured site.

Proposed by Cllr Biscoe, seconded by Cllr Nicholls and carried. Having declared an interest, the Chairman and Cllr Vincent did not vote.

MINUTE 18/01/10

16

16.1

16.1.1

16.1.2

 

 

16.1.3

16.1.4

 

 

 

 

 

 

 

 

 

 

 

 

16.2

16.2.1

 

16.2.2

 

 

 

 

 

16.3

16.3.1

 

16.3.2

 

 

 

 

16.4

16.4.1

 

16.4.2

 

16.5

16.5.1

16.5.2

 

16.5.3

 

FOOTPATHS, HIGHWAYS & ENVIRONMENT

Report of the Portfolio Holder:

Cllr Vincent, the Portfolio Holder, presented his report, a copy of which is appended to these minutes.

He expressed his extreme disappointment that Cornwall Council were not undertaking any of the work identified because of budgetary restrictions – they would not even carry out road marking work.

Cllr Biscoe raised several matters.

RESOLVED:

1. To approve the report and note its content along with the further information reported.

2. That Cllr Biscoe meet with Cllr Vincent to visit places in need of attention so that Cllr Vincent can inform Andy Bartle.

3. That the Clerk obtain a quotation for repainting the inside of New Road Bus Shelter.

4. That the Clerk request Cornwall Council to replace the missing litter bin at New Road Bus Shelter.

Proposed by Cllr Vincent, seconded by Cllr Biscoe and carried unanimously.

MINUTE 19/01/10

Refurbishment of Finger posts and Milestones:

The Clerk referred to his report appended to the Portfolio Holder’s report, a copy of which is appended to these minutes.

There was discussion over future action.

RESOLVED that, before any action is taken as regards refurbishing finger posts and milestones, the Clerk ascertain Cornwall Council’s intentions in this regard.

Proposed by Cllr Vincent, seconded by Cllr Biscoe and carried unanimously.

MINUTE 20/01/10

Gribbas Corner:

The Clerk referred to his report appended to the Portfolio Holder’s report, a copy of which is appended to these minutes.

There was discussion over future action.

RESOLVED to note the information provided by the Clerk and to await his further report.

Proposed by Cllr Vincent, seconded by Cllr Biscoe and carried unanimously.

MINUTE 21/01/10

Foundry Hill Bus Shelter:

The Clerk referred to his report appended to the Portfolio Holder’s report, a copy of which is appended to these minutes.

RESOLVED to note the information provided by the Clerk.

Proposed by Cllr Vincent, seconded by Cllr Biscoe and carried unanimously. MINUTE 22/01/10

Toilets:

The Clerk referred to his report appended to the Portfolio Holder’s report, a copy of which is appended to these minutes.

He informed the meeting that the leak had been repaired by Tyrone, who had submitted an invoice for £20 and that an electrician was due to visit the toilets as soon as possible.

It was reported that the pipes in the roof space of the toilets were not lagged.

RESOLVED:

1. To note the information provided by the Clerk.

2. To pay the invoice submitted by TM Services for repairing the leak in the toilets.

3. That the Clerk seek a quotation from TM Services for lagging the pipes in the roof space of the toilets. Materials to be obtained from LA Phillips on the Parish Council account.

Proposed by Cllr Vincent, seconded by Cllr Biscoe and carried unanimously.

MINUTE 23/01/10

17

17.1

 

17.2

17.2.1

 

17.2.3

 

 

 

 

17.3

17.3.1

 

 

17.3.2

PLAYING FIELD

Playing Field Portfolio:

No report.

Dog Control Orders:

The Clerk presented a report originally prepared by Cllr Barkhuysen for the November meeting, a copy of which is appended to these minutes.

RESOLVED not to pursue the matter of a Dog Control Order at the present time.

Proposed by Cllr Biscoe, seconded by Cllr Nicholls and carried unanimously.

MINUTE 24/01/10

Bowling Club – Memorandum of Understanding:

The Clerk presented his report, a copy of which is appended to these minutes.

There was discussion over what could be considered a reasonable payment.

RESOLVED:

1. To note and approve the content of the Report.

2. To agree the content of the Draft Memorandum of Understanding between the Parish Council and the Bowling Club as presented to the meeting and to submit it to the Bowling Club for their consideration.

Proposed by Cllr Biscoe, seconded by Cllr Nicholls and carried unanimously.

MINUTE 25/01/10

 

18

18.1

18.1.1

 

 

18.1.2

 

 

 

 

CONSULTATION

Results of DCLG Bye-Law Consultation:

The Clerk presented his report, a copy of which is appended to these minutes.

Members were concerned that there was little evidence that any cognisance has been taken of many of the comments received

RESOLVED to accept the report and to reluctantly note the content of the document produced by DCLG.

Proposed by Cllr Biscoe, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 26/01/10

19

19.1

19.1.1

19.1.2

19.1.3

 

 

 

 

 

 

 

19.2

 

19.3

PUBLIC RELATIONS

Public Relations Officer:

Cllr Barkhuysen’s report, a copy of which is appended to these minutes, was considered by Members.

Members were concerned that articles were being submitted for publication in the Stithians Times without prior Council approval.

RESOLVED:

1. To note the report.

2. That any articles to be submitted for publication in the Stithians times be presented to the Council for approval before submission.

Proposed by Cllr Biscoe, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 27/01/10

"Spotlight on Stithians":

Nothing to report.

Good Citizen Scheme:

Nothing to report

20

20.1

 

20.2

20.2.1

20.2.2

 

 

 

20.2.3

 

20.2.4

 

 

 

 

 

 

 

20.3

20.3.1

20.3.2

 

 

 

20.4

 

20.4.1

 

REPORTS OF COUNCIL REPRESENTATIVES ON OUTSIDE BODIES

Stithians School Governing Body:

Nothing to report.

Village Hall Management Committee:

Cllr Mrs Kavanagh presented her reports, copies of which are appended to these minutes.

Cllr Biscoe advised that he was a member of the committee in his own right, not as a Parish Councillor.

He also advised that the committee were discussing the setting up of an endowment fund to cover the depreciation of the premises.

The request for lighting to the playing field footpath was discussed. The Clerk advised that he had to date been unable to locate external funding for it.

RESOLVED:

1. To note the reports and accept their content.

2. That Cllr Vincent approach Cornwall Council about the provision of street lighting that would also illuminate the playing field footpath.

Proposed by Cllr Mrs Kavanagh, seconded by Cllr Biscoe and carried unanimously.

MINUTE 28/01/10

Mining Villages Regeneration Group:

Cllr Biscoe presented his report, a copy of which is appended to these minutes.

RESOLVED to note the report and accept its content.

Proposed by Cllr Vincent, seconded by Cllr Biscoe and carried unanimously.

MINUTE 29/01/10

Historic Churchyards Group:

Cllr Vincent presented his report, a copy of which is appended to these minutes.

RESOLVED:

1. To note the report and accept its content.

2. To defer payment of £50 to the group until such time as its future is assured..

Proposed by Cllr Vincent, seconded by Cllr Biscoe and carried unanimously.

MINUTE 30/01/10

21

21.1

21.1.1

 

21.1.2

CORNWALL COUNCIL

Community Network Area:

The Clerk presented his report, a copy of which is appended to these minutes. He advised of the need to agree four priorities for discussion at a forthcoming CNA meeting.

RESOLVED:

1. To note and accept the content of this report.

2. To raise the following items of concern for the Parish for discussion at a Community Network Area meeting to be held on 10th February:

·1 Bus Services

·2 Public Rights of Way

·3 Highway Maintenance, particularly litter.

·4 Planning, particularly Enforcement.

Proposed by Cllr Vincent, seconded by Cllr Mrs Kavanagh and carried unanimously.

MINUTE 31/01/10

 

22

CORRESPONDENCE

The Clerk advised that he had no items of correspondence to report.

23

 

URGENT ITEMS

There were no urgent items for discussion at this point in the meeting.

24

24.1

 

 

 

 

24.2

AUTHORISATION OF ADDITIONAL PAYMENTS

The Clerk reminded members that the following had been agreed during the meeting:

1. £20 to TM Garden Services for repairing a leak in the toilets.

2. £15 to SLCC for Administration fee for Clerk’s application for membership of ILCM

Resolved to pay the additional items agreed during the meeting in the total sum of £35.

Proposed by Cllr Biscoe, seconded by Cllr Miss J Tisdale and carried unanimously.

MINUTE 32/01/10

25

ITEMS FOR NEXT MEETING

1. Celtic Cross – Cllr Biscoe to report.

2. Tregolls Common – erection of a fence – Clerk to report.

3. Simon Newport, First Devon & Cornwall Ltd, to attend.

26

 

 

27

 

 

 

 

 

27.1

 

 

27.2

27.2.1

DATE OF NEXT MEETING

It was agreed that the next Council Meeting would take place on Tuesday 16th February 2010 in the Stithians Centre at 7pm.

CONFIDENTIAL ITEMS

The Chairman proposed, seconded by Cllr P Tisdale, that the press and public be excluded from the meeting at this point in order for items to be considered where opinions of a confidential nature might be expressed. This was unanimously agreed.

Co-option of New Councillor:

The Clerk advised that, because of family commitments, the applicant no longer felt able to continue with her application.

Fence at Tregolls Common:

The Clerk gave some further information concerning this matter. It was noted that Mrs Hamilton had indicated to the Clerk that she would furnish him with further information for inclusion in his report to the February meeting.

Members were concerned at Cllr Barkhuysen’s actions in relation to the fence and several expressed the opinion that he had clearly demonstrated bias and predetermination in the matter.

The Clerk advised that he intended to seek further advice from the Monitoring Officer on the matter.

 

 

The meeting closed at 23.10.