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Archived Minutes of Meetings

MINUTES OF THE MEETING OF STITHIANS PARISH COUNCIL HELD IN THE STITHIANS CENTRE ON TUESDAY 20^th MAY 2008 IMMEDIATELY FOLLOWING THE ANNUAL GENERAL MEETING

	ATTENDANCE Present were: Cllr N Potter (Chair), Cllr Ms C Cullen, Cllr C Austin, Cllr P Tisdale, Cllr Miss J Tisdale, Cllr Mrs M Biscoe and the Clerk. Members of the Public present were Ms F Morris, Ms HJ Barter, Ms ES Knight to the point mentioned and Mr B Watkins between the points mentioned. Rod Davis attended to the point mentioned.
1	APOLOGIES Apologies were received and accepted from Cllrs J Biscoe and Ms M Godwin who were working and Cllr A Barkhuysen who was on holiday.
2	URGENT ITEMS The Clerk informed the meeting that the Chairman had agreed to take an urgent item submitted by Cllr Ms Cullen – a report on an application to Sita for funding for the footpath through the playing field, which had to be submitted by the end of the month – to be discussed as item 14.3
3 3.1 3.2 3.3	DECLARATIONS OF INTEREST The Chairman, as a near neighbour of the site of the application, declared a personal and prejudicial interest in item 11.3(d), a planning application in respect of land adjacent to Carncrees Farm The Chairman also declared a personal and prejudicial interest in item 11.4, a planning application in respect of Belmont, Hendra Road, as he was a close personal friend of the owner of a neighbouring property. No declarations of receipts of gifts were made.
4.1 4.1.1 4.1.2	MINUTES OF APRIL 2008 COUNCIL MEETING The Clerk drew Members’ attention to typographical error in paragraph 13.1.2 and advised that he had amended the minutes to be signed by the Chairman. Resolved to accept the amended minutes of the meeting held on 15^th April 2008 as a true record of the proceedings. Proposed by Cllr Mrs M Biscoe, seconded by Cllr Ms Cullen and carried. Cllr Miss J Tisdale did not vote as she had not been present at the April meeting. MINUTE 01/05/08 The Chairman duly signed the minutes as a true record.

5 5.1	MATTERS ARISING FROM THE MINUTES OF THE APRIL COUNCIL MEETING The Clerk had no matters to report that were not covered elsewhere on the agenda.
5.2	Minute 13/04/08(2): Cllr Ms Cullen asked what progress had been made as regards the provision of aids for the less able-bodied at stiles. The Clerk informed the meeting that he had submitted the request to the County Council by e-mail on 16^th April but had received no response. He agreed to follow it up. Minute 14/04/08: Cllr Ms Cullen asked about progress re the suggestion to rename the Old Vicarage as Vicarage Gardens. The Clerk informed the meeting that he had contacted Kerrier by e-mail on 23^rd April, when he was informed that they would investigate, but had heard nothing since. He agreed to follow it up. POLICE & NHW LIAISON OFFICER Cllr Mrs M Biscoe reported that there had been an incident in Church Mews when a car had been damaged in what was thought to be a domestic incident. She indicated the Andy Huddlestone was dealing with the matter.
	The Chairman closed the meeting at this point at 19.40 to allow Public Participation.
7 7.1 7.2 7.3	PUBLIC PARTICIPATION Devon & Cornwall Police: There was no police presence at this point in the meeting County and District Councillor Neil Plummer: Cllr Plummer was not present at the meeting. Members of the Public: The three ladies mentioned above were all present to express concerns about the planning application to convert the barn at Riverside, Foundry to a dwelling.
7.3.1 7.3.2 7.3.3	Whilst they were not against the conversion in itself, they were extremely concerned about the possible consequences to traffic in the area and the fact that there appeared to be a lack of turning facilities within the site to ameliorate the poor access. They also questioned the capacity of sewers in the area and pointed out the flooding problems that had occurred in the past. They were also concerned about the fact that certain of the windows overlooked adjacent property and suggested obscure glass. There being no other matters raised for the Public Participation at this point, the Chairman re-opened the meeting at 19.50 whereupon the afore-mentioned ladies left left.
8 8.1 8.1.1 8.1.2 8.2 8.2.1 7.3 7.3.4 7.3.5	TRANSPORT Rural Transport Partnership Representative’s Report: Rod Davis, the Council’s representative on the Rural Transport Partnership, advised that the new bus timetable was in operation with a few amendments from the previous one. He asked about the notice board at the shop and was informed by the Clerk that it was being repaired and would be back as soon as possible. He went on to say that the takeover of Truronian by First appeared to have happened fairly seamlessly. Some Members, however, were aware of complaints and Mr Davis advised that complaints should be addressed to the old Truronian office. This information was duly noted. Future of the Rural Transport Partnership: The general opinion of those Members present, including Mr Davis, was that, whilst the principles and ideals of the Partnership, were good, it hadn’t actually done a lot for Stithians specifically. Whilst there was support for the partnership in terms of representation, there would not necessarily be financial support should it be requested. Resolved to write to the Rural Transport Partnership confirming the support of Stithians parish Council in terms of representation on the Partnership.. Proposed by Cllr Ms Cullen, seconded by Cllr Mrs M Biscoe and carried unanimously. MINUTE 02/05/08 The Chairman thanked Mr Davis for his continued good work whereupon he left the meeting at 20.00. At this point in the meeting, Mr Ben Watkins of No 1 The Old Vicarage entered the meeting, having seen that the Agenda stated that Public Participation was at 20.00. The Chairman therefore closed the meeting to allow him to speak. Members of the Public (Continued): Mr Watkins advised that he was at the meeting because of his planning application to fell three trees at 1 the Old Vicarage. He stated that he had only been in the property for two months and was still formulating his exact proposals for the garden. It was his intention to replace the three trees that he wished to fell and possibly to plant more. The Chairman asked Mr Watkins about access to the Celtic Cross that was within the curtilage of his property. Mr Watkins stated that he was aware of the cross when he purchased the property and that it appears on his Title Deeds. He was under the impression that he owned it but couldn’t sell it separately to the dwelling and had an obligation to provide access to it. He had consulted the Ramblers, who had said that they required access and Kerrier, who had been less than helpful. Mr Watkins left the meeting at 20.15 PC Derek Cormack and PCSO Andy Huddlestone entered the meeting at 20.10 during the above item. The meeting still being closed, the Chairman invited the police to speak. Devon & Cornwall Police: PC Cormack gave details of five offences – 3 assaults possibly linked to domestic incidents, one incident of brake fluid on a car again possibly domestic and the theft of garden machinery from Penhalvean. There was considerable debate over the traffic problems at Foundry and PC Cormack referred to an e-mail giving details of speed checks that he had carried out revealing that only 8 out of 279 vehicles recorded were travelling at a "prosecutable" speed. The Chairman alluded to the problem of large lorries being directed through Foundry by Satellite Navigation Systems and it was acknowledged that this was a difficult problem to address. Letters to the operators of the offending vehicles was suggested. PC Cormack advised that a PACT post box had been placed in the Post Office along with a supply of post cards. There being no other matters raised for this Public Participation part of the meeting, the Chairman re-opened the meeting at 20.30 having thanked PC Cormack and PCSO Huddlestone, who left the meeting at this point.
9 9.1 9.2 9.3	CLERK’S REPORTS Council’s Current Financial Position: The Clerk presented his report on the Council’s current financial position, a copy of which is appended to these minutes. 2007/08 Audit: The Clerk presented his report on the 2007/08 Audit, a copy of which is appended to these minutes. He informed the meeting that he had, that day, received a telephone call from the external Auditor seeking clarification regarding payments relating to the Public Works Loan Board and also of the balances on some of the loans. This had been addressed via e-mail and would not incur any extra fee. The Clerk had been informed that the Auditor was satisfied and all that remained was for the Audit to be signed off by his manager. Bowling Club Extension: The Clerk presented his report on a request by the Bowling Club to assist them with their extension by bankrolling it so that VAT could be reclaimed, a copy of which is appended to these minutes. Resolved: 1. To note the Council’s current financial position. 2. To note that the 2007/08 Audit return has been submitted to the External Auditor and , subject to a manager’s approval, has been accepted. 3. To agree in principle to "Bankroll" the Bowling Club in respect of their new extension, particularly to assist with VAT, details to be agreed at a later date. Proposed by Cllr Mrs M Biscoe, seconded by Cllr Ms Cullen and carried unanimously. MINUTE 03/05/08
10. 10.1 10.1.1 10.1.2 10.1.3	AUTHORISING OF PAYMENTS The Clerk presented a list of payments to be made, a copy of which is appended to these minutes. He pointed out that the payment to LA Phillips was wrongly stated in that it was exclusive of VAT and that he had prepared an additional cheque in the sum of £16.44 to cover it. He also presented his report detailing two invoices received since the agenda was published, a copy of which is appened to these minutes. Resolved: 1. To approve payment of the sums shown in the report totalling £4,197.32 and £65.00 in the additional report tabled at the meeting along with an additional payment of £16.44 for VAT to LA Phillips omitted from the original report.. Proposed by Cllr Mrs M Biscoe, seconded by Cllr Ms Cullen and carried unanimously. MINUTE 04/05/08
11 11.1 11.2 11.3 11.3.(a) 11.3(a).1 11.3(a).2 11.3(b) 11.3(b).1 11.3(b).2 11.3(d) 11.3(d).1 11.3(d).2 11.3(c) 11.3(c).1 11.3(c).2	PLANNING Notification of Planning Decisions received: The Clerk referred Members to the Table of Planning Applications, a copy of which is appended to these minutes, and informed the meeting of the notifications of decisions received from Kerrier. This information was duly noted. Notification of Planning Decisions received from Kerrier after publication of the agenda: The Clerk informed Members that, although no such decisions had been received, he had ascertained from Kerrier’s website that conditional approval had been granted in respect of PA08/00495/F, Sunny Corner Cottage, Pelean Cross and PA08/00325/F, Crellow Coach House. He was unaware of the conditions, however, as the Decision Notices had not yet been posted on the website. This information was duly noted. Planning Applications Received: Because of the Chairman’s declared interest in items 11.3(c) and 11.4, it was agreed to consider item 11.3(d) before item 11.3(c) PA08/00456/F – Mr & Mrs Singleton – Conversion of barn to form dwelling – Riverside, Foundry. The Chairman spoke to the report, a copy of which is appended to these minutes. Members also considered the remarks made in the Public Participation part of the meeting. Resolved: 1. NOT TO SUPPORT the application on the grounds that there is insufficient provision for parking and turning within the curtilage of the property to facilitate egress from what is an extremely dangerous access in any case. 2. That, if Kerrier are minded to approve the application, to urge that a condition be applied whereby a drainage assessment is required before construction commences to prove that there is sufficient capacity for both foul and surface water drainage. 3. Furthermore, neighbours are concerned about the property overlooking neighbouring properties and again, if approved by Kerrier, to request that windows overlooking neighbouring properties, particularly Pendrene, should be of obscure glass. Proposed by the Chairman, seconded by Cllr P Tisdale and carried unanimously. MINUTE 05/05/08 PA08/00603/TPO – Mr B Watkins – Felling of two Sycamore trees and one Beech tree – 1 The Old Vicarage. The Chairman spoke to the report, a copy of which is appended to these minutes. Resolved: 1. NOT TO SUPPORT THE APPLICATION on the grounds that the proximity of the trees was known when the house was purchased. 2. To refer Kerrier to the response by the PC to the original planning application 3. To agree to press Kerrier to ensure that the access to the stone cross be reinstated as a matter of urgency as determined in the original planning consent for the development. 4. To agree that, should KDC be minded to approve this application, then sufficiently large and broadleaf trees be replanted to replace the felled trees. 5. To agree to request that the address issues as reported at the last Council meeting be resolved by KDC as a matter of urgency. Proposed by the Chairman, seconded by Cllr Mrs M Biscoe and carried unanimously. MINUTE 06/05/08 PA08/00745/F – Mr K Stammers – Erection of extension to dwelling – 6 Crellow Fields. The Chairman spoke to the report, a copy of which is appended to these minutes. Resolved to support the application. Proposed by the Chairman, seconded by Cllr Ms Cullen and carried unanimously. MINUTE 07/05/08 The Chairman, having declared a personal and prejudicial interest in the next two items vacated the Chair and left the room. The Vice-Chair, Cllr Mrs M Biscoe, took the chair for the next two items. PA08/00703/F – Use of land for stationing a mobile home for occupation of horticulturist – Land adjacent to Carncrees Farm. Members considered the report prepared by the Clerk, a copy of which is appended to these minutes. There was discussion over the necessity for the caravan and reference was made to the comments previously made by the Parish Council when application was made for the erection of a poly tunnel on the site. Resolved: 1. NOT TO SUPPORT the application as there is no justification for full-time residency on a site that is agricultural and, although planning consent exists for the erection of a poly tunnel, there is no sign of any horticultural activity on the site. 2. To express the same concerns about the caravan as were raised when commenting on the application for the poly tunnel (PA07/00233/F) and to state that it is felt that if this application were to be granted it would set a precedent and could eventually lead to a permanent dwelling on the site. Proposed by Cllr Austin, seconded by Cllr P Tisdale and carried unanimously by those present. MINUTE 08/05/08 Planning Applications received from Kerrier District Council after publication of the Agenda: The Clerk reported that one application had been received after the publication of the Agenda. PA08/00782/F - Mr C Wiles – Erection of a dwelling – Plot adjacent to Belmont, Hendra Road Members discussed the Clerk’s repoprt, a copy of which is appended to these minutes. Resolved: 1. NOT TO SUPPORT the application as it is felt that the dwelling now proposed is too big for the site and constitutes over-development. 2. To point out that it is too close to the road such that there is insufficient provision for turning to permit egress from the site safely at what is a dangerous bend and to further point out that the application states that it is not intended to improve or create a new access (Question 6 on the form) and that this must be addressed should Kerrier be minded to grant consent. Proposed by Cllr Mrs M Biscoe, seconded by Cllr Austin and carried unanimously by those present. MINUTE 09/05/08 At this point, Cllr Mrs M Biscoe vacated the chair and the Chairman entered the room, resuming the chairmanship of the meeting. Planning Enforcement: The Clerk presented his report, a copy of which is appended to these minutes. He gave an update on some items in the report although there had been little overall progress. Resolved: 1. To accept the Clerk’s report and note its content. 2. That the Clerk continue to follow up the outstanding matters in the report. Proposed by Cllr Mrs M Biscoe, seconded by Cllr Tisdale and carried unanimously. MINUTE 10/05/08 Licensing: Nothing to report.
12	CEMETERY WORKING GROUP There was nothing to report at this point in the meeting but the Clerk pointed out that a confidential report was to be presented as the last item on the agenda This was duly noted.
13 13.1.1 13.1.2 13.1.3	FOOTPATHS, HIGHWAYS & ENVIRONMENT The Clerk presented his report, a copy of which is appended to these minutes. It was noted that matters had improved at the entrance to Footpath 7 on Odette Eddy’s land. Resolved: 1. To note and accept the contents of this report. 2. That the Clerk follow up the outstanding matters in the report. *Proposed by Cllr Ms J Tisdale, seconded by Cllr Ms Cullen and carried unanimously.* MINUTE 11/05/08
14 14.1 14.1.1 14.1.2 14.1.3 14.2 14.2.1 14.2.2 14.3	PLAYING FIELD Playing Field Portfolio: The Clerk presented his report, a copy of which is appended to these minutes. He drew the meeting’s attention to the highlighted items within the notes of the Meeting with the Caretaker, particularly the items of expenditure that had been included in Agenda Item 10. Cllr Ms Cullen once again emphasised the necessity for Tyrone to submit Inspection Sheets regularly. Resolved: 1. That the content of the report and the appendix, along with the expenditure contained therein be noted and approved. 2. That the Clerk once again remind Tyrone of his obligation to submit inspection Sheets regularly. Proposed by Cllr Ms Cullen, seconded by Cllr P Tisdale and carried unanimously. MINUTE 12/05/08 Playing Field Maintenance Tenders: The Clerk spoke to his report, a copy of which is appended to these minutes. Resolved: 1. That the content of the report be approved and noted. 2. That the tender submitted by Peter Williams in the sum of £1,200 + VAT per annum for Grass Cutting in the Playing Fields be accepted. 3. That the tender submitted by Peter Williams in the sum of £160 + VAT per annum for Hedge trimming in the Playing Fields be accepted. 4. That the tender submitted by TM Garden Services in the sum of £6,935 per annum for carrying out the duties of the Playing Fields Caretaker be accepted. Proposed by Cllr Mrs M Biscoe, seconded by Cllr Austin and carried unanimously. MINUTE 13/05/08 URGENT ITEM The Clerk reminded Members of the urgent item, discussion of which had been agreed could take place at this point on the agenda. Funding Application for Footpath Through Playing Field: Cllr Ms Cullen presented her report, a copy of which is appended to these minutes. Resolved: 1. That the content of the report be approved and noted. 2. To agree to Stithians Parish Council being the ‘third party contributor’ and committing a maximum level of £340, if needed, and at least £140, towards the footpath project from playing field monies. 3. That, if the application is successful, application be made to the Mining Villages Start Up Fund for payment of the contribution made by the Parish Council. Proposed by Cllr Ms Cullen, seconded by Cllr Austin and carried unanimously. MINUTE 14/05/08
15	CONSULTATION Sustainable Community Strategy: Members considered the report prepared by Cllr J Biscoe, a copy of which is appended to these minutes. Resolved: 1. That this report be adopted as the views of SPC on the Sustainable Community Strategy in answer to the questions posed in the questionnaire, 2. That the Clerk submit the agreed answers in the report to CCC as the official response from the Parish Council. Proposed by Cllr Ms Cullen, seconded by the Chairman and carried unanimously. MINUTE 15/05/08
16 16.1 16.1.1	PUBLIC RELATIONS OFFICER The Clerk reminded members that Cllr Barkhuysen had been appointed Public relations Officer at the AGM in his absence but was not present to confirm whether or not he was willing to accept. He would be asked at the June meeting. This was duly noted. Stithians Show: The Clerk pointed out that John Wimpenny, who previously had prepared material for the Council’s stand at the Show was no longer a Member and that Cllr J Biscoe, who had also in the past done the same, was likely to be away at the time of the Show. The Chairman stated that he would be away at the time of the show but might be able to assist in the preparation of material. Other Members, whilst willing to assist, felt unable to take the initiative to "start from scratch." Resolved that the Clerk ask Mr Wimpenny if he would be willing to prepare material for the Show with the assistance of Cllr J Biscoe as best he could via e-mail and with assistance from other Members to prepare the stand. The Clerk to report further to the next meeting. Proposed by the Chairman, seconded by Cllr Ms Cullen and carried unanimously. MINUTE 16/05/08
17 17.1	REPORTS OF COUNCIL REPRESENTATIVES ON OUTSIDE BODIES Stithians School Governing Body: Nothing to report. This was duly noted.
17.2 17.3	Village hall Management Committee: Nothing to report. This was duly noted. Mining Villages Regeneration Group:
	Cllr Mrs M Biscoe presented her report of the meeting held on Thursday 17^th April, a copy of which is appended to these minutes.
17.3.1 17.4 17.4.1 18	Resolved to accept the report and note its content. Proposed by Cllr Mrs M Biscoe, seconded by Cllr Ms Cullen and carried unanimously. MINUTE 17/05/08 Mining Villages Regeneration Group: Cllr Mrs M Biscoe presented her report of the meeting held on Thursday 15^th May, a copy of which is appended to these minutes. Resolved: To accept the report and note its content. To agree to fund and host in the Stithians Centre the meeting to be held on 25^th September 2008 Proposed by Cllr Mrs M Biscoe, seconded by Cllr Ms Cullen and carried unanimously. MINUTE 18/05/08 LOCAL GOVERNMENT REORGANISATION Nothing to report.
19 19.1 19.1.1	CORRESPONDENCE The Clerk presented his report detailing correspondence received since the last meeting, a copy of which is appended to these minutes. Resolved: 1. To ratify the Chairman’s approval for the use of the Old Playing Field by the PCC for their Annual Fayre on Saturday 24^th May 2008. 2. To submit the following projects to the County Council for funding under the Aggregates Levy Sustainability Fund, prioritised in the order they are listed: ·1 Bus Shelter at Longdowns (subject to Cllr P Tisdale ascertaining MR Opie’s willingness for the shelter to be erected on his land). ·2 Footpath through Playing Field. ·3 Car Park in New Playing field. ·4 Provision of aids for the less able-bodied at stiles. ·5 Tree planting in Longdowns (subject to consultation with Jim Lyle). 3. To agree to register the Parish Council’s title to the Old Playing Field with the Land Registry, to authorise the Clerk to make the necessary application and to agree to pay the fee of £30 to the Land registry at the appropriate time. Proposed by Cllr Miss J Tisdale, seconded by Cllr Mrs M Biscoe and carried unanimously. MINUTE 19/05/08 The Clerk referred to his report on correspondence received after publication of the agenda circulated earlier in the day, a copy of which is appended to these minutes. Resolved: 1. To note receipt of notification from Kerrier of their intention to introduce a Dogs on Leads Order. 2. To defer a decision on whether or not to protect the Playing Field through FIT using their Deed of Dedication pending further investigation by the Clerk.
20	Proposed by Cllr Ms Cullen, seconded by Cllr P Tisdale and carried unanimously. MINUTE 20/05/08 AUTHORISATION OF ADDITIONAL PAYMENTS No additional payments were authorised during the meeting.
21	URGENT ITEMS There were no urgent items that had not been considered elsewhere on the agenda.
22	ITEMS FOR NEXT MEETING No items were raised for the next meeting
23 24	DATE OF NEXT MEETING It was agreed that the next Council Meeting would take place on Tuesday 17^th June 2008 at 7pm in the Stithians Centre. It was noted that no members of the public were present at this point but nevertheless the next item was Confidential. CONFIDENTIAL ITEM Provision of New cemetery: The Chairman spoke to his confidential report. Resolved: 1. To note and accept the contents of the report. 2. That the Clerk write to the Glebe concerning the three parcels of land as outlined in the report. Proposed by Cllr Austin, seconded by Cllr Mrs M Biscoe and carried unanimously. MINUTE 21/05/08
	The meeting closed at 22.25.

MINUTES OF THE MEETING OF STITHIANS PARISH COUNCIL HELD IN THE STITHIANS CENTRE ON TUESDAY 15^th APRIL 2008 COMMENCING AT 19.00 HOURS

ATTENDANCE

Present were:

Cllr N Potter (Chair), Cllr Ms C Cullen, Cllr C Austin, Cllr Ms M Godwin, Cllr P Tisdale, Cllr J Wimpenny, Cllr Mrs M Biscoe and the Clerk.

No Members of the Public were present.

Rod Davis attended between the points mentioned

1

APOLOGIES

Apologies were received and accepted from Cllr J Biscoe who was working and Cllr A Barkhuysen who was on holiday.

The Clerk tendered the apologies of PC Derek Cormack and PCSO Andy Huddlestone.

2

URGENT ITEMS

The Chairman had two urgent item - a letter concerning the Celtic Cross and a verbal complaint concerning deliveries to Old Vicarage Close – both to be raised under "Environment..

3

3.1

3.2

3.3

DECLARATIONS OF INTEREST

Both the Chairman and Cllr Mrs M Biscoe, as close personal friends of the applicants declared a personal but non-prejudicial interest in item 12.3(b) a planning application in respect of Crellow Coach House.

Cllr P Tisdale, as the father of the prospective Councillor,, declared a personal but non-prejudicial interest in item 24.

No declarations of receipts of gifts were made.

4.1

4.1.1

4.1.2

MINUTES OF MARCH 2008 COUNCIL MEETING

The Clerk drew Members’ attention to an insertion to Minute 20/03/08(2) to reflect the fact that the County Council had wrongly referred to Tubbon Hill and advised that he had amended the minutes to be signed by the Chairman.

Resolved to accept the amended minutes of the meeting held on 18^th March 2008 as a true record of the proceedings.

Proposed by Cllr Ms Cullen, seconded by Cllr Tisdale and carried. Cllrs Mrs M Biscoe, Wimpenny and Austin did not vote as they had not been present at the March meeting.

MINUTE 01/04/08

The Chairman duly signed the minutes as a true record.

5

5.1

MATTERS ARISING FROM THE MINUTES OF THE MARCH COUNCIL MEETING

The Clerk had no matters to report that were not covered elsewhere on the agenda.

5.2

6

No other matters were raised.

POLICE & NHW LIAISON OFFICER

Cllr Mrs M Biscoe had nothing to report.

As there were no members of the public present, there was no need for the Chairman to close the meeting to allow Public Participation.

Rod Davis entered the meeting at this point at 19.07 and apologised for his lateness.

7

7.1

7.1.1

7.2

7.3

PUBLIC PARTICIPATION
Devon & Cornwall Police:

In the absence of the Police, the Clerk presented the report from PC Cormack that had been circulated earlier in the day, a copy of which is appended to these minutes.

Resolved to note the report.

Proposed by Cllr Mrs M Biscoe, seconded by Cllr Tisdale and carried unanimously.

MINUTE 02/04/08

County and District Councillor Neil Plummer:

Cllr Plummer was not present at the meeting.

Members of the Public:

No Members of the Public were present.

8

8.1

8.2

8.3

8.4

TRANSPORT

Rod Davis, the Council’s representative on the Rural Transport Partnership, advised that the takeover of Truronian by First National had been approved by the OFT and had come into effect on 31^st March 2008.

He went on to say that it was the intention, for the time being, to operate Truronian as an "Arm’s Length" Company with the same managers and staff and therefore outwardly there would be little evidence of the change.

There appeared to be little change in the draft summer timetable and he would circulate it as soon as it was confirmed.

He cited two examples of complaints by disabled passengers that buses were unfit for purpose and stated that a Manager had investigated and agreed that more suitable vehicles would be provided.

In answer to a question from Cllr Mrs M Biscoe, he advised that nothing had or was likely to be done about the length of time available in Truro if one wanted a quick visit rather than staying for several hours.

This information was duly noted.

The Chairman thanked Mr Davis for his continued good work whereupon he left the meeting at 19.18

9

9.1

9.1.1

CLERK’S REPORTS
Final Accounts for 2007/08:

The Clerk presented his report on the Council’s Final Accounts for 2007/08, a copy of which is appended to these minutes. He drew Members’ attention to the figures to be included in the Audit Return and the answers required to question in the same document.

Resolved:

1. To approve the Council’s Final Accounts for 2007/08, subject to internal audit as detailed in the report and the appendices.

2. To approve the answers to questions in the External Auditor’s Return as detailed in the report.

Proposed by Cllr Mrs M Biscoe, seconded by Cllr Ms Cullen and carried unanimously.

MINUTE 03/04/08

10.

10.1

10.1.1

10.1.2

10.1.3

AUTHORISING OF PAYMENTS

The Clerk presented a list of payments to be made, a copy of which is appended to these minutes.

He referred to the fact that there was no provision in the 2008/09 Budget for any payment to him in connection with work that he might have to undertake in connection with the Stithians Centre.

He also presented his report detailing one invoice received since the agenda was published.

Resolved:

1. To approve payment of the sums shown in the report totalling £2,794.73 and £13.78 in the additional report tabled at the meeting.

2. That £745.89 of interest accrued be utilised to cover the Clerk’s time and expenses incurred in connection with the Resource Centre.

Proposed by Cllr Mrs M Biscoe, seconded by Cllr Ms Cullen and carried unanimously.

MINUTE 04/04/08

11

11.1

11.2

11.3

11.3.(a)

11.3(a).1

11.3(a).2

11.3(b)

11.3(b).1

11.3(b).2

11.3(c)

11.4

11.4(a)

11.4(a).1

11.4(a).2

11.4(a).3

11.4(b)

11.4(b).1

11.4(b).2

11.4(c)

11.4(c).1

PLANNING

Notification of Planning Decisions received:

The Clerk referred Members to the Table of Planning Applications, a copy of which is appended to these minutes, and informed the meeting that he had received no notifications of decisions from Kerrier.

This information was duly noted.

Notification of Planning Decisions received from Kerrier after publication of the agenda:

The Clerk informed Members that no such decisions had been received.

Planning Applications Received:

PA08/00495/F – Mr M Hindle & Mrs ME Bramford – Erection of Conservatory & Two Storey Extension to dwelling – Sunny Corner Cottage, Pelean Cross.

The Chairman spoke to the report, a copy of which is appended to these minutes.

Resolved to support the application.

Proposed by the Chairman, seconded by Cllr Austin and carried unanimously.

MINUTE 05/04/08

It was noted that Cllr Mrs M Biscoe had declared a personal interest in the following item.

It was agreed that, although the Chairman had declared a personal interest in this item, he should present the report.

PA08/00325/F – Mr & Mrs Hatcher – Conversion of barn to form Dwelling – Crellow Coach House.

The Chairman spoke to the report, a copy of which is appended to these minutes. He advised that this application was exactly the same as that submitted for Listed Building Consent and considered at the March meeting.

Resolved:

1. To support the application.

2. To request that previous conditions applied to consents already approved be maintained as part of the application approval.

3. To request a further condition of screening on the boundary of the raised deck/platform above the utility room to protect privacy of neighbours in Crellow House.

4. To note that this is the same application as the previous application for listed building consent no. PA08/00329/LBC reviewed by Parish Council in March 2008, and further note that no new site visit was made as no changes to plans or other documentation were included in this application.

Proposed by Cllr Ms Cullen, seconded by Cllr Wimpenny and carried. Having declared an interest, the Chairman and Cllr Mrs M Biscoe did not vote.

MINUTE 06/04/08

08/00192/SEC73 - Carnsew Quarry - Application seeking to vary Condition Nos 2 (working hours) and 3 (noise control) of Mineral Planning Authority (MPA) approval Ref: K59 (18) to operate a new roadstone coating plant without restriction on working hours but with appropriate noise control to limit amenity and environmental impacts - Aram Resources Ltd.

Cllr Tisdale spoke to his report, a copy of which is appended to these minutes.

Resolved to support the application.

Proposed by Cllr Tisdale, seconded by the Chairman and carried unanimously.

MINUTE 07/04/08

Planning Applications received from Kerrier District Council after publication of the Agenda:

The Clerk reported that four applications had been received after the publication of the Agenda, two of which were the subject of reports circulated the day before the meeting, the other two having been received from Kerrier on the day of the meeting.

PA08/00555/F - Mr & Mrs Badcock - Continued use of land for the stationing of three residential caravans/mobile homes with associated parking and landscaping and formation of a new access and drive - Tregolls Cottage, Tregolls, Stithians

The Chairman spoke to the report, a copy of which is appended to these minutes. He pointed out various reasons why it was recommended not to support the application.

The Clerk informed the meeting that Cllr Barkhuysen, as a local resident, had sent a letter of objection to Kerrier, which he had copied to the Clerk and acknowledged that, had he been present at the meeting, he would not have been permitted to take part in discussion of this item.

Resolved:

1. To note and accept the contents of the report.

2. Not to support the application.

Proposed by the Chairman, seconded by Cllr Mrs M Biscoe and carried unanimously.

MINUTE 08/04/08

PA08/00445/F – Mr I Senenenko – Erection of wind turbine – Carn Vean – Tretheague Mill.

The Chairman spoke to the report, a copy of which is appended to these minutes.

There was discussion over what nuisance could be caused, Cllr Mrs M Biscoe having pointed out that noise could be an issue. The Clerk stated that Cllr J Biscoe had raised the same point in an e-mail.

Resolved:

1. To note and accept the contents of the report.

2. To support the application.

3. To ask for a condition to be imposed requiring that suitable measures be taken to ameliorate the situation should noise or the flashing of turbine blades be found to be unacceptable within one year of commissioning.

4. To ask for a further condition to be imposed whereby the existing tree screening be retained to minimise noise.

Proposed by the Chairman, seconded by Cllr Austin and carried unanimously. MINUTE 09/04/08

PA08/00647/F – MR J Hawtin – Formation of driveway and car parking area – Lanvean, East Road.

The Clerk tabled the documents received on the day of the meeting and, as the site had been the subject of a fairly recent visit in connection with an application to erect a dwelling (subsequently refused), it was agreed to discuss the application.

The Chairman pointed out that the application was in accordance with discussions that had taken place at the site meeting referred to above. It would, he suggested, go some way to alleviating parking problems in the area.

Resolved to support the application.

Proposed by the Chairman, seconded by Cllr Mrs M Biscoe and carried unanimously.

MINUTE 10/04/08

PA08/00444/F – Ms C Baltrus – Demolition of outbuilding and erection of a dwelling – adjacent to Gumbira, East Road.

The Clerk tabled the documents received on the day of the meeting and, as the site had been the subject of a fairly recent visit in connection with the same application (subsequently withdrawn), it was agreed to discuss the application.

The Clerk informed the meeting that the previous application had been supported with conditions relating to parking.

Resolved:

1. To support the application.

2. That a condition be requested whereby a dedicated parking space be allocated to the property and included within the title Dees to that property.

3. That a condition be requested whereby the property is designated affordable housing.

Proposed by the Chairman, seconded by Cllr Austin and carried unanimously.

MINUTE 11/04/08

Planning Enforcement:

The Clerk presented his report, a copy of which is appended to these minutes.

He gave an update on some items in the report although there had been little overall progress.

Cllr Tisdale asked about Calamankey Farm and the Clerk informed him that Kerrier had indicated previously that the caravans were for transient workers and "subject to separate legislation". Cllr Tisdale advised that he had been informed that the site was licensed.

Resolved:

1. To accept the Clerk’s report and note its content.

2. That the Clerk once again follow up the outstanding matters in the report.

3. That the Clerk seek clarification from Kerrier as to exactly what legislation the caravans at Calamankey Farm are operating under.

Proposed by Cllr Mrs M Biscoe, seconded by Cllr Tisdale and carried unanimously.

MINUTE 12/04/08

Licensing:

Nothing to report.

12

CEMETERY WORKING GROUP

There was nothing to report other than the fact that matters were progressing, albeit rather slowly.

This was duly noted.

13

13.1.1

13.1.2

13.1.3

13.1.4

13.1.5

13.1.5.1

13.1.6

13.1.6.1

13.1.6.2

FOOTPATHS, HIGHWAYS & ENVIRONMENT

The Clerk presented his report, a copy of which is appended to these minutes.

Cllr Mrs M Biscoe advised that she had had two separate complaints to the effect that many of the stiles on footpaths were not negotiable by the less able-bodied and asked if a pole or similar could be provided to assist them at stiles.

There was some confusion as to exactly what the perceived problems at Tretheague were.

Resolved:

1. To note and accept the contents of this report.

2. That the Clerk ask the County Council to consider the provision of aids for the less able-bodied at stiles under their Public Paths Improvement Programme.

3. That the Clerk make arrangements for him, the Chairman and Roger Strick to meet Nicola Penrose to discus problems with the footpath at Tretheague.

Proposed by Cllr Mrs M Biscoe, seconded by Cllr Ms Cullen and carried unanimously.

MINUTE 13/04/08

URGENT ITEMS

The Clerk reminded Members of the two urgent items, discussion of which had been agreed could take place at this point on the agenda.

Deliveries to Old Vicarage Close:

The Chairman alluded to difficulties being experienced by the residents of 1,2 and 3 Old Vicarage Close and 1,2 and 3 Old Vicarage, who were often receiving each other’s deliveries. The confusion was also causing problems for delivery drivers who were finding themselves having to reverse with difficulty from an address that they were not supposed to be delivering to.

Resolved that Kerrier be asked to rename the newly developed Old Vicarage site as Vicarage Gardens.

Proposed by the Chairman, seconded by Cllr Mrs M Biscoe and carried unanimously.

MINUTE 14/04/08

Celtic Cross:

The Chairman referred to a letter he had received pointing out that access to the Celtic Cross at the Old Vicarage had been obstructed by a wooden fence erected by the owners of the adjacent plot.

It was pointed out that the original access had been blocked with the consent of KDC as there was provision for alternative access. This alternative was no longer available.

The Clerk advised that the Cross was under the stewardship of the Old Cornwall Society but they had informed him that they had no knowledge of this obstruction.

Resolved that the Clerk contact Kerrier informing them of the situation regarding the Celtic Cross and requesting that the matter be addressed.

Proposed by the Chairman, seconded by Cllr Wimpenny and carried unanimously.

MINUTE 15/04/08

Adoption of Street Lights:

The Clerk presented his report, a copy of which is appended to these minutes.

Resolved that the Clerk write to the County Council questioning the logic of leaving the Parish Council with responsibility for only two street lights as indicated in the report.

Proposed by Cllr Tisdale, seconded by Cllr Wimpenny and carried unanimously.

MINUTE 16/04/08

14

14.1

14.1.1

14.1.2

14.1.3

14.2

14.2.1

14.2.2

PLAYING FIELD

Playing Field Portfolio:

The Clerk presented his report, a copy of which is appended to these minutes.

He drew the meeting’s attention to the necessity to approve the various items of expenditure within the notes of the Meeting with the Caretaker. Most of these had been included in Agenda Item 10.

Cllr Ms Cullen emphasised the necessity for Tyrone to submit inspection Sheets regularly.

Resolved:

1. That the content of the report and the appendix, along with the expenditure contained therein be noted and approved.

2. That the clerk remind Tyrone of his obligation to submit inspection Sheets regularly.

Proposed by Cllr Ms Cullen, seconded by Cllr Mrs M Biscoe and carried unanimously.

MINUTE 17/04/08

Diversion of Footpath 1 through New Playing Field:

The Clerk spoke to his report, a copy of which is appended to these minutes.

Resolved:

1. That the content of the report be approved and noted.

2. That the PC agrees to the diversion of Footpath 1 passing through the gap in the car park fence, across the car park and onto the road and to inform Kerrier District Council accordingly.

Proposed by Cllr Wimpenny, seconded by Cllr Austin and carried unanimously.

MINUTE 18/04/08

15

CONSULTATION

There were no matters to report.

16

PUBLIC RELATIONS OFFICER

The Public Relations Officer, Cllr J Wimpenny, reported that the Council’s display boards were now kept in the store at the Stithians Centre on the understanding that they could be used by the centre should they so wish.

This was duly noted

17

17.1

REPORTS OF COUNCIL REPRESENTATIVES ON OUTSIDE BODIES

Stithians School Governing Body:

Nothing to report.

This was duly noted.

17.2

17.3

Village hall Management Committee:

Nothing to report.

This was duly noted.

Mining Villages Regeneration Group:

Cllr Mrs M Biscoe advised that she would be attending the next meeting, which was to be held on Thursday 17^th April.

18

18.1

18.2

18.3

This was duly noted.

LOCAL GOVERNMENT REORGANISATION

Members considered Cllr Barkhuysen’s report on the Engagement Event held by One Cornwall.

Members also considered a letter received from Richard Williams, the Lead Officer for One Cornwall, regarding the Electoral Review and the possible number of members of the new authority. A copy of this letter is appended to these minutes.

Resolved:

1. That the content of the report on the One Cornwall Engagement Event be approved and noted.

2. To reiterate to Richard Williams the comments previously made in that it is the view of Stithians PC that every parish should have a County Councillor.

Proposed by the Chairman, seconded by Cllr Mrs M Biscoe and carried with one abstention.

MINUTE 19/04/08

19

19.1

19.1.1

19(A)

19(A).1

CORRESPONDENCE

The Clerk presented his report detailing correspondence received since the last meeting, a copy of which is appended to these minutes.

Resolved:

1. To make a contribution of £50 to Cruse Bereavement Care to further their work in Cornwall.

2. To inform Kerrier that it had not been possible to arrange a litter pick as part of Clean Cornwall Week

3. To note receipt from the County Council of booklets explaining Civil Parking Enforcement.

4. To agree to the Clerk’s attendance at a Regional Conference of the Society of Local Council Clerks in Plymouth on Wednesday 14^th May 2008 at a cost of £45 plus travelling expenses.