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MINUTES OF THE ANNUAL GENERAL MEETING OF STITHIANS
PARISH COUNCIL HELD IN THE VILLAGE HALL ON TUESDAY 18TH
MAY 2010 COMMENCING AT 7pm
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ATTENDANCE
Present were: Cllr N Potter, Cllr P Tisdale,
Cllr Miss J Tisdale, Cllr Mrs V Kavanagh, Cllr D Nightingale,
Cllr E Vincent, Cllr R Nicholls and the Clerk.
Members of the Public present were Mr J
Wimpenny, Mr J Lyle and Mr R Davis.
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1
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ELECTION OF CHAIRMAN
The Clerk pointed out that the Chairman
should be an elected rather than co-opted Member. Cllr Vincent
nominated Cllr P Tisdale, who accepted the nomination, which was
then seconded by Cllr Nightingale. There being no other
nominations, it was
RESOLVED that Cllr P Tisdale be elected
Chairman of the Council for the ensuing year.
Proposed by Cllr Vincent, seconded by Cllr
Nightingale and carried unanimously.
MINUTE AGM01/10
Cllr Nightingale proposed a vote of thanks
for the outgoing Chairman, pointing out the excellent work he
had done for the Council and its Members during his period in
office.
This was seconded by Cllr Nicholls and the
sentiments echoed by every Member present.
MINUTE AGM02/10
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2
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SIGNING OF DECLARATION OF ACCEPTANCE OF
OFFICE
Cllr P Tisdale duly signed the Declaration of
Acceptance of Office and chaired the remainder of the meeting.
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3
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ELECTION OF VICE-CHAIRMAN
Cllr Nightingale nominated Cllr Vincent who
indicated that he was willing to accept the nomination. There
were no other nominations for the post. His nomination was put
to the vote.
RESOLVED that Cllr Vincent be elected
Vice-Chairman of the Council for the ensuing year.
Proposed by Cllr Nightingale, seconded by
Cllr Mrs Kavanagh and carried unanimously.
MINUTE AGM03/10
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4 |
APPOINTMENT OF PORTFOLIO HOLDER & ASSISTANTS
FOR PLANNING
RESOLVED that Cllr P Tisdale be appointed
Portfolio Holder for Planning for the ensuing year.
Proposed by Cllr Nicholls, seconded by Cllr
Nightingale and carried unanimously.
MINUTE AGM04/10
It was noted that two assistants were
required.
RESOLVED that Cllr Mrs Kavanagh and Cllr
Nicholls serve as assistants to the Planning Portfolio Holder
for the ensuing year.
Proposed by Cllr Nightingale seconded by Cllr
Potter and carried unanimously.
MINUTE AGM05/10
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5
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APPOINTMENT OF ASSISTANTS TO THE PORTFOLIO
HOLDER FOR FINANCE & ADMINISTRATION
The Clerk pointed out that the Chairman of
the Council was the designated Portfolio Holder with the
Vice-Chairman as Deputy.
It was noted, however, that, in terms of
Standing Orders two Assistants were required. The Clerk is also
an ex-officio member of this committee.
It was also noted that it had not been
necessary to convene any meeting relating to Finance for some
considerable time and that financial matters were currently
dealt with by the Full Council.
RESOLVED that no Assistants to the Portfolio
Holder for Finance & Administration be appointed at the present
time and that the matter would be addressed as and when it
became necessary.
Proposed by the Chairman, seconded by Cllr
Potter and carried unanimously.
MINUTE AGM06/10
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6
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APPOINTMENT OF PORTFOLIO HOLDER & ASSISTANTS
FOR FOOTPATHS, HIGHWAYS & THE ENVIRONMENT
RESOLVED that Cllr Vincent be appointed
Portfolio Holder for Footpaths, Highways and Environment for the
ensuing year.
Proposed by Cllr Mrs Kavanagh, seconded by
Cllr Nicholls and carried unanimously.
MINUTE AGM07/10
It was noted that two Assistants were
required.
RESOLVED that Cllr Miss J Tisdale and Cllr
Nightingale serve as Assistants to the Footpaths, Highways and
Environment Portfolio Holder for the ensuing year.
Proposed by Cllr Potter, seconded by Cllr
Nicholls and carried unanimously.
MINUTE AGM08/10
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7
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APPOINTMENT OF PORTFOLIO HOLDER & ASSISTANTS
FOR STITHIANS PLAYING FIELDS
The Clerk pointed out that, although, as
Trustees of the Playing Field, all Councillors had an interest
in the Playing Field, it was still necessary, in order to
implement effective management of the Playing Field, to appoint
a Portfolio Holder and Assistants.
RESOLVED that Cllr Potter be appointed
Portfolio Holder for the Playing Field for the ensuing year.
Proposed by Cllr Nicholls, seconded by Cllr
Vincent and carried unanimously. MINUTE AGM09/10
It was noted that an Assistant was required.
RESOLVED that Cllr Miss J Tisdale serve as
Assistant to the Playing Field Portfolio Holder for the ensuing
year.
Proposed by Cllr Nightingale, seconded by
Cllr Potter and carried unanimously.
MINUTE AGM10/10
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8 |
APPOINTMENT OF PUBLIC RELATIONS OFFICER
RESOLVED that Cllr Nightingale be appointed
the Council’s Public Relations Officer for the ensuing year.
Proposed by Cllr Vincent, seconded by Cllr
Mrs Kavanagh and carried unanimously.
MINUTE AGM11/10
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9 |
APPOINTMENT OF NEIGHBOURHOOD WATCH & POLICE
LIAISON SUPPORT OFFICER
RESOLVED that Cllr Mrs Kavanagh be appointed
the Council’s Neighbourhood Watch and Police Liaison Support
Officer for the ensuing year.
Proposed by Cllr Nightingale, seconded by
Cllr Miss J Tisdale and carried unanimously.
MINUTE AGM12/10
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10 |
SIGHTING OF DEEDS
The Clerk reported that he had had no
requests for the sighting of any of the Council’s Deeds
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11 |
APOLOGIES FOR ABSENCE
Apologies were received and accepted from
Cllr J Biscoe who was working.
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12 |
MINUTES OF PREVIOUS MEETING
Resolved to accept the minutes of the meeting
held on 19th May 2009 as a true record of the
proceedings.
Proposed by Cllr Potter, seconded by Cllr
Nightingale and carried. Cllrs Nicholls and Vincent did not vote
as they had not been present at the previous AGM.
MINUTE AGM13/10
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13 |
APPOINTMENT OF THE COUNCIL’S REPRESENTATIVE &
DEPUTY ON THE CORNWALL COUNCIL COMMUNITY NETWORK PANEL
The Clerk pointed out that, because of the
way the CNA Panel linked with the Mining Villages Regeneration
Group, it would make sense for the representatives on each to be
one and the same.
RESOLVED that Cllr Vincent be appointed the
Council’s representative on the Community Network Area Panel for
the ensuing year with the Chairman, Cllr P Tisdale acting as
Deputy in the event that Cllr Vincent is unable to attend a
meeting.
Proposed by Cllr Nicholls, seconded by Cllr
Potter and carried unanimously. MINUTE AGM14/10
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14 |
APPOINTMENT OF CHAIRMAN & MEMBERS (2) OF THE
NEW CEMETERY WORKING GROUP
It was noted that at the present time all
matters appertaining to the provision of a new cemetery were
being dealt with by the Full Council
RESOLVED that no appointments to this group
be made at present and that the situation be reviewed as and
when necessary.
Proposed by the Chairman, seconded by Cllr
Potter and carried unanimously.
MINUTE AGM15/10
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15 |
APPOINTMENT OF THE COUNCIL’S REPRESENTATIVES
ON STITHIANS CENTRE MANAGEMENT COMMITTEE
RESOLVED that Cllr Mrs Kavanagh be the Lead
Representative for the Council on the Stithians Village Hall
Management Committee and that Cllrs Nightingale and Nicholls
also serve thereon for the ensuing year.
Proposed by Cllr Potter, seconded by Cllr
Vincent and carried unanimously.
MINUTE AGM16/10
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16
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APPOINTMENT OF REPRESENTATIVES ON THE MINING
VILLAGES REGENERATION GROUP
RESOLVED that Cllr Vincent serve as the
Council’s Representative on the Mining Villages Regeneration
Group for the ensuing year and that the other representative be
Cllr Biscoe.
Proposed by the Chairman, seconded by Cllr
Potter and carried unanimously.
MINUTE AGM17/10
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17
18
19 |
APPOINTMENT OF THE COUNCIL’S TRANSPORT
REPRESENTATIVE
Mr Rod Davis indicated that he was willing to
serve in this capacity.
RESOLVED that Mr Rod Davis be appointed the
Council’s Transport Representative for the ensuing year.
Proposed by the Chairman, seconded by Cllr
Vincent and carried unanimously.
MINUTE AGM18/10
APPOINTMENT OF WEBMASTER
Mr John Wimpenny indicated that he was
willing to carry on with the running of the Parish Council Web
Site.
RESOLVED that Mr John Wimpenny be appointed
Webmaster for the Parish Council for the ensuing year.
Proposed by Cllr Potter, seconded by Cllr
Nicholls and carried unanimously.
MINUTE AGM19/10
APPOINTMENT OF PARISH TREE WARDEN
Mr Jim Lyle indicated that he was willing to
serve in this capacity.
RESOLVED that Mr Jim Lyle be appointed Parish
Tree Warden for the ensuing year.
Proposed by Cllr Nightingale, seconded by
Cllr Nicholls and carried unanimously.
MINUTE AGM20/10
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20 |
CHAIRMAN’S ALLOWANCE
RESOLVED that the Chairman’s Annual Allowance
remain at £80.
Proposed by Cllr Potter, seconded by Cllr
Vincent and carried unanimously.
MINUTE AGM21/10
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20 |
CHAIRMAN’S ANNUAL REPORT
Cllr Potter, in his capacity as the Chairman
for the preceding year, presented his report to the meeting, a
copy of which is appended to these minutes.
RESOLVED that the Outgoing Chairman’s Report
be approved and its content noted.
Proposed by Cllr Miss J Tisdale, seconded by
Cllr Nightingale and carried unanimously.
MINUTE AGM22/10
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21 |
DATE OF NEXT MEETING
It was agreed that the next Annual General
Meeting would be held on Tuesday 17th May 2011 at
7.00pm in the Meeting Room of the Stithians Centre immediately
preceding the Council Meeting.
The meeting closed at 7.25pm. |
MINUTES OF THE MEETING OF STITHIANS PARISH COUNCIL
HELD IN THE STITHIANS CENTRE ON
TUESDAY 18TH MAY 2010 AFTER THE AGM
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ATTENDANCE
Present were:
Cllr P Tisdale (Chair), Cllr N Potter, Cllr
Mrs V Kavanagh, Cllr Miss J Tisdale, Cllr D Nightingale (to
point mentioned), Cllr E Vincent, Cllr R Nicholls and the Clerk.
Messers Rod Davis, Jim Lyle and John Wimpenny
were also present to the points mentioned.
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1.
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APOLOGIES
Apologies were received and accepted from
Cllr J Biscoe who was working.
PC Mark Hopkins and PCSO Andy Huddlestone
also sent their apologies.
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2.
2.1 |
URGENT ITEMS
There was no notification of any urgent items
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3.
3.1.1
3.1.2
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DECLARATIONS OF INTEREST ETC.
Because of their association with the Church,
Cllr Potter and Cllr Vincent declared a personal interest in
Items 12.3, a report on grass cutting in the lower churchyard
and Item 22 where it referred to a request to use the playing
field for St Stythians Fayre and also Items 15 and 27.1, reports
on the provision of a new cemetery.
Cllr Potter also declared an interest in item
14.5, the Planning Enforcement Report, because of the references
to the Carncrees area and Carn. Although these were prejudicial
interests, the Clerk advised that, as the information was
basically for noting, there was no need for him to leave the
room. If any form of debate did occur, then he would have to
leave the room.
No declarations of receipt of gifts were
made.
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4.
4.1
4. 2
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MINUTES OF APRIL 2010 COUNCIL MEETING
The Clerk advised that he had not been made
aware of any amendments to the draft minutes that he had
previously circulated.
RESOLVED to accept the minutes of the meeting
held on 20th April 2010 as presented as a true record
of the proceedings.
Proposed by Cllr Potter, seconded by Cllr Mrs
Kavanagh and carried unanimously
MINUTE 01/05/10
The Chairman duly signed the minutes as a
true record. |
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5.
5.1
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MATTERS ARISING FROM THE MINUTES OF THE APRIL
COUNCIL MEETING
There were matters arising from the minutes
of the April meeting that were not covered by the agenda.
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6.
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POLICE & NHW LIAISON OFFICER
Cllr Mrs Kavanagh, having been appointed to
the role only a few minutes prior to the meeting, had nothing to
report!
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The Chairman closed the meeting at this point
at 19.35 to allow Public Participation.
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7.
7.1
7.2
7.3
7.3.1
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PUBLIC PARTICIPATION Devon & Cornwall
Police:
There was no police presence at the meeting
but the Clerk presented their report, a copy of which is
appended to these minutes.
This was duly noted.
Cornwall Councillor Neil Plummer:
Cllr Plummer was not present at the meeting
Members of the Public:
Mr Lyle expressed his concern at the apparent
use of Crane Garage, Longdowns as a scrapyard and was advised
that approaches had been made to Cornwall Council on that matter
and also the indiscriminate parking of vehicles whereby sight
lines were obstructed.
Mr Wimpenny advised of his new e-mail address
and requested information regarding the appointments made at the
AGM ASAP for inclusion on the website. |
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There being no other matters raised for
public participation, the Chairman reopened the meeting at
19.40. |
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8.
8.1
8.1.1
8.1.2
8.1.3
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TRANSPORT
Transport Representative’s Report:
Rod Davis, the Council’s Transport
Representative, reported verbally to the meeting.
He advised that timetables were due to change
on 23rd May and that he would prepare and circulate
new ones ASAP. He stated that First had already changed theirs
without notice but, as they were only minor changes, this was of
little consequence.
Regarding the Mini Bus Service, he said that
tall people were having difficulty in sitting comfortably but
most people were grateful to have a service at all despite the
condition of the coaches. They had no disabled access but all
passengers were full of praise for the drivers who were
courteous and helpful and actually got out of their seats in
order to assist.
He had heard that there was talk of
reinstating the Camborne service but he had heard nothing
definite.
The above information was duly noted.
The Chairman thanked Mr Davis for his
continued work on behalf of the Council whereupon he and Mr
Wimpenny left the meeting at 19.50.
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9.
9.1
9.1.1
9.1.2
9.1.3
9.1.4
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TREES
Parish Tree Warden’s Report:
Jim Lyle, the Parish Tree Warden, reported
verbally to the meeting.
He stated that he had been informed of work
that had been carried out to trees at Tory Farm and Trevales
House and advised that they were subject to a TPO and so did not
need consent for the work to be done. He stated that he intended
to approach Cornwall Council about applying for new and also
verifying existing TPOs.
He advised that he had inspected the trees in
the playing field and four replacements were now needed as the
tree donated by the WI had died. He indicated that he would
obtain estimates of cost for suitable varieties for
consideration at the next meeting.
He had received a letter from the Woodland
Trust pointing out that Half Moon Wood was now ten years old and
suggesting that the village organise events in August in
celebration of the fact. They were offering £100 towards this
and also free trees.
It was agreed without a vote that Mr Lyle
would discuss the matter with Cllr Miss J Tisdale and report to
the next meeting. The other matters were duly noted.
The Clerk advised that he had been informed
that the training promised by Cornwall Council in planning
matters appertaining to trees had not yet been arranged but he
had been informed that it was to be organised by Oliver Bennett
who should be making the necessary arrangements very soon.
The Chairman thanked Mr Lyle for his
continued work on behalf of the Council whereupon he left the
meeting at 20.00.
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10.
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AFFORDABLE HOUSING DELIVERY
The Clerk advised that he had forwarded a
copy of a sample questionnaire received from Jody Jeffrey to Joy
Thomas, the Chair of the CSP Working Group for consideration by
the Group.
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11.
11.1
11.2
11.3
11.4
11.5 |
COMMUNITY STRUCTURE PLAN
Cllr Mrs Kavanagh presented her report, a
copy of which is appended to these minutes.
Cllr Nightingale displayed a copy of the plan
he intended to display at the St Stythians Fayre and outlined
his proposals for generating interest.
Cllr Vincent gave details of funding that was
to be applied for from MVRG Start Up Fund (£500) and Awards for
All (£1,100).
It was pointed out the date arranged for the
next meeting of the Group clashed with the Annual Parish
Meeting.
There was also discussion of the Village Hall
Management Committee’s decision to charge for the use of the
hall for meetings of the Group.
RESOLVED:
1. To note and accept the content of the
report along with the other information given to the
meeting.
2. That Cllr Mrs Kavanagh consult Joy
Thomas about the date of the next meeting of the Group and
John Colgate about charging for use of the Hall for meetings
of the Group..
Proposed by Cllr Mrs Kavanagh, seconded by
Cllr Nightingale and carried unanimously.
MINUTE 02/05/10
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12
12.1
12.1.1
12.2
12.2.1
12.2.2
12.3
12.3.1 |
CLERK’S REPORTS
Tregolls Common:
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED to note the information provided re
Tregolls Common and to continue to defer further consideration
of the matter until such time as the outcome of the court case
is known.
Proposed by Cllr Vincent, seconded by Cllr
Nicholls and carried unanimously.
MINUTE 03/05/10
Council’s Current Financial Position:
The Clerk presented his report on the
Council’s current financial position, a copy of which is
appended to these minutes.
RESOLVED to note the Council’s current
financial position as indicated in the report..
Proposed by Cllr Vincent, seconded by Cllr
Nicholls and carried unanimously.
MINUTE 04/05/10
Grass Cutting – Lower Churchyard:
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED to note the information provided re
grass cutting in the lower churchyard.
Proposed by Cllr Nightingale, seconded by
Cllr Nicholls and carried unanimously by those who voted. Having
declared an interest, Cllrs Vincent and Potter did not vote.
MINUTE 05/05/10
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13
13.1
13.1.2
13.1.3
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AUTHORISING OF PAYMENTS
The Clerk presented a list of payments to be
made, a copy of which is appended to these minutes.
He also presented his additional report
circulated earlier in the day detailing further payments.
RESOLVED to approve payment of the sums shown
in the main report totalling £2,861.55 and £529.73 in the
additional report.
Proposed by Cllr Potter, seconded by Cllr
Miss J Tisdale and carried unanimously.
MINUTE 06/05/10
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14
14.1
14.1.1
14.1.2
14.1.3
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PLANNING
Notification of Planning Decisions Received:
The Clerk referred to the table, a copy of
which is appended to these minutes and advised of one Planning
Decision (PA10/00119/F) that had been made although not yet
confirmed to the Clerk.
The Chairman informed the meeting that the
decision to grant the application had been influenced by Cllr
Plummer who had cited non-planning reasons for granting it.
RESOLVED to ask Cllr Plummer to attend the
next Parish Council meeting to explain his reasons for not
supporting the Parish Council in opposing PA10/00119/F.
Proposed by Cllr Vincent, seconded by Cllr
Nicholls and carried unanimously.
MINUTE 07/05/10
Notification of Planning Decisions received
after publication of the agenda:
The Clerk advised that he had not been
notified of any Planning Decisions since the publication of the
agenda.
This information was duly noted.
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14.3
14.3(a)
14.3(a).1
14.3(a).2
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Planning Applications Received:
PA10/00439/F – Mr S Relton –Extension to
dwelling - Darro, South Road.
The Chairman presented his report, a copy of
which is appended to these minutes.
RESOLVED to support the application.
Proposed by the Chairman, seconded by Cllr
Nicholls and carried unanimously by those who voted. Cllrs
Potter and Vincent knew the applicant through the Church and
therefore declared a personal interest and did not vote.
MINUTE 08/05/10 |
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14.4
14.4.1
14.5
14.5.1
14.5.2
14.5.3
14.5.4
14.5.5
14.5.6
14.5.7
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Planning Applications received after
publication of the agenda:
The Clerk advised that no planning
applications had been received after the publication of the
agenda.
This was duly noted
Planning Enforcement:
The Clerk presented his report, a copy of
which is appended to these minutes.
He advised that he had received an e-mail on
17h May from Kirsty Smith giving the following
updated information:
Higher Nanpean Farm:
No application has been received. Jon Pender,
who was dealing with the matter, has left Cornwall Council and
workloads are being re-organised.
Carncrees Farm:
CC are informally monitoring the situation.
Trebarveth, Ponsanooth:
Development Management are happy with the
situation.
Kennall Mill:
Officers from Conservation and Enforcement to
visit soon.
Sunnyside, Foundry:
The building is not considered to adversely
affect the amenities of the area in that its condition does not
at present warrant action by the LA. The main concern is an
allegation that squatters are occupying the building
Four Acres, Carn:
The owner has admitted that he has stayed
there on occasions. He has been warned that once a month would
be OK but it should only be in case of emergency. He has been
made fully aware that it is not residential land.
RESOLVED to note the report along with the
extra information provided and to approve the content thereof.
Proposed by Cllr Mrs Kavanagh, seconded by
Cllr Miss J Tisdale and carried unanimously by those who voted.
Cllr Potter, having declared an interest in some items, did not
vote.
MINUTE 09/05/10
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14.6
14.6.1
14.6.2
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Licensing:
Showground:
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED to note the report and accept its
content.
Proposed by Cllr Potter, seconded by Cllr
Nightingale and carried unanimously.
MINUTE 10/05/10
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14.7
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Cornwall Council Planning Forum:
The Clerk presented his report, a copy of
which is appended to these minutes.
It was confirmed without a vote that the
Chairman would be attending the Planning Forum at New County
Hall on Saturday 19th June 2010.
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14.8 |
Planning Training:
The Clerk presented his report, a copy of
which is appended to these minutes.
Various Members agreed to attend the various
sessions.
The Clerk agreed to forward the information
to Cornwall Council after consulting Jim Lyle about attending
the session on trees.
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14.9 |
Planning Protocol:
The Clerk presented his report, a copy of
which is appended to these minutes.
There was discussion over certain aspects of
the Planning Protocol.
RESOLVED that the Clerk write to Cornwall
Council expressing the parish Council’s concerns over the
Planning Protocol.
Proposed by the Chairman, seconded by Cllr
Potter and carried unanimously.
MINUTE 11/05/10
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15
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NEW CEMETERY
To be considered as a confidential item at
the end of the meeting. |
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16
16.1
16.1.1
16.1.2
16.1.3
16.2/16.3
16.4
16.5
16.6
16.7
16.7.1
16.7.2
16.8
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FOOTPATHS, HIGHWAYS & ENVIRONMENT
Report of the Portfolio Holder:
Cllr Vincent, the Portfolio Holder, presented
his report, a copy of which is appended to these minutes.
He was concerned that the quality of pot hole
repairs had not improved and that the repairs to the stile on
Footpath 1 had not been carried out.
RESOLVED:
1. To approve the
report and note with concern its content.
2. That the Clerk contact
Cornwall Council again about the repairs to the stile on
Footpath 1.
Proposed by Cllr Vincent, seconded by Cllr
Potter and carried unanimously.
MINUTE 12/05/10
Litter and Notice Boards:
Cllr Nightingale advised that he would
provide reports on these two matters to the next meeting.
This was duly noted.
Cllr Nightingale gave his apologies as he was
unwell and left the meeting at this point at 20.50.
Refurbishment of Finger Posts and Milestones:
The Clerk referred to his report, a copy of
which is appended to these minutes.
This was duly noted
Gribbas Corner:
The Clerk referred to his report, a copy of
which is appended to these minutes.
This was duly noted along with the fact that
Tyrone Martin’s invoice had been approved under Item 13.
Longdowns Notice Board:
Cllr P Tisdale stated that he hoped to move
it fairly soon.
This was duly noted.
Longdowns Bus Shelter:
The Clerk referred to his report, a copy of
which is appended to these minutes. Cllr P Tisdale advised that
Tyrone Martin had not repaired the outer skin of the shelter.
The Clerk agreed to follow the matter up with
Tyrone Martin.
Toilets:
The Clerk referred to his report, a copy of
which is appended to these minutes.
This was duly noted along with the fact that
Tyrone Martin’s invoice had been approved under Item 13.
Celtic Cross:
The Clerk referred to his report, a copy of
which is appended to these minutes.
He advised that the meeting had taken place
when it was agreed that Andrew Langdon would make an application
for Scheduled Monument Consent to straighten the Cross and
rotate through approximately 90 degrees so that it would face
diagonally across Mr Watkins’ lawn. There would be no cost to
the Parish Council and Mr Watkins had indicated that he would be
able to provide any additional "muscle power" that might be
required.
This was duly noted.
RESOLVED to formally note and accept all the
information provided both in the reports and verbally relating
to items 16.2 to 16.9.
Proposed by Cllr Potter, seconded by Cllr Mrs
Kavanagh and carried unanimously.
MINUTE 13/05/10
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17
17.1
17.1.2
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PLAYING FIELD
Playing Field Portfolio:
The Clerk presented his report, a copy of
which is appended to these minutes.
He also referred to an e-mail dated 14th
May received from the Rugby Club seeking permission to place a
steel storage container for training equipment behind the
basketball hoop, to spike the pitch to improve drainage and to
spray the pitch and slopes with a dandelion specific weedkiller.
RESOLVED:
1. To note and approve the content of the
Report and Appendix 1.
2. That permission be given to the Rugby
Club to spike the pitch and to spray it and the sides with
dandelion specific weedkiller provided adequate precautions
are taken and the work is carried out by a person with the
correct qualifications.
3. To point out to the Rugby Club that
the above permission does not indicate that the Parish
Council bears any responsibility in connection with the
spraying.
4. To request that a representative of
the Rugby Club attend the next meeting to further discuss
the matter of the placing of a storage container in the old
playing field.
Proposed by Cllr Vincent, seconded by Cllr
Mrs Kavanagh and carried unanimously.
MINUTE 14/05/10
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|
18
|
CONSULTATION
Nothing to report.
|
|
19
19.1
19.2
19.3 |
PUBLIC RELATIONS
Public Relations Officer:
The Public Relations Officer having left the
meeting, there was nothing to report.
"Spotlight on Stithians":
Nothing to report.
Stithians Show:
Nothing to report.
|
|
20
20.1
20.2
20.3
20.4
|
REPORTS OF COUNCIL REPRESENTATIVES ON OUTSIDE
BODIES
Stithians School Governing Body:
Nothing to report.
Village Hall Management Committee:
Nothing to report.
Mining Villages Regeneration Group:
Nothing to report – next meeting due to be
held on 20th May
Historic Churchyards Group:
Nothing to report. |
|
21
21.1
21.1.2 |
CORNWALL COUNCIL
Community Network Area:
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED to note the report and accept its
content.
Proposed by Cllr Potter, seconded by Cllr
Vincent and carried unanimously.
MINUTE 15/05/10
|
|
22 |
CORRESPONDENCE
The Clerk presented his two reports, copies
of which are appended to these minutes.
RESOLVED:
1. To agree, subject to the usual
conditions and disclaimers, to the Stithians Methodist
Junior Church holding a picnic and act of worship on the
playing filed on Sunday 27th June 2010 and to
advise them to contact either the Bowling Club or the Rugby
Club as regards an electricity supply.
2. To note a letter from Cornwall Council
asking for assistance in identifying possible
gypsy/traveller sites.
3. To grant permission, subject to usual
conditions and disclaimers, for the Church to hold their
Annual Fayre in the Playing Field on Saturday 29th
May 2010 and to point out that, strictly speaking, dogs are
not allowed in the Playing Field and therefore the Dog Show
must be well controlled and any mess cleared up.
Proposed by Cllr Vincent, seconded by Cllr
Miss J Tisdale and carried unanimously.
MINUTE 16/05/10
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|
23
|
URGENT ITEMS
There were no urgent items for discussion at
this point in the meeting.
|
|
24
|
AUTHORISATION OF ADDITIONAL PAYMENTS
There were no additional payments agreed
during the meeting.
|
|
25
|
ITEMS FOR NEXT MEETING
No items were raised for the next meeting.
|
|
26
|
DATE OF NEXT MEETING
It was agreed that the next Council Meeting
would take place on Tuesday 15th June 2010 at 7pm in
the Stithians Centre.
|
|
27
27.1
27.2 |
CONFIDENTIAL ITEM
The Chairman proposed, seconded by Cllr
Vincent, that the press and public be excluded from the meeting
at this point in order for items to be considered containing
information considered Exempt within the terms of paragraph 9 of
Schedule 12A of the Local Government Act 1972 (Sections 1 and
Part 1 of Schedule 1 to the Local Government (Access to
Information) Act 1985) as amended by the local Government
(access to Information) (Variation) Order 2006.
This was unanimously agreed.
Provision of Additional Cemetery Space:
The Clerk presented his report detailing
further information concerning a possible offer of a site by the
Glebe Committee.
RESOLVED:
1. That the Clerk request the Glebe
Committee to consider selling the area of land identified in
Appendix 2 of the report to the PC for use as a cemetery.
2. That the Clerk discuss the suitability
of the preferred site with the Planning Authority
Proposed by the chairman, seconded by Cllr
Mrs Kavanagh and carried unanimously by those who voted.
Having declared an interest, Cllrs Potter and
Vincent did not vote.
MINUTE 17/05/10
|
|
MINUTES OF THE MEETING OF STITHIANS PARISH COUNCIL
HELD IN THE STITHIANS CENTRE ON TUESDAY 20th APRIL 2010
AT 7pm (Final Minutes)
|
13
13.1
13.1.2
13.1.3
|
AUTHORISING OF PAYMENTS
The Clerk presented a list of payments to be
made, a copy of which is appended to these minutes.
He also presented his additional report
circulated earlier in the day detailing further payments.
RESOLVED to approve payment of the sums shown
in the main report totalling £4,696.14 and £493.75 in the
additional report.
Proposed by Cllr Nightingale, seconded by
Cllr Miss J Tisdale and carried unanimously.
MINUTE 07/04/10
|
|
|
ATTENDANCE
Present were:
Cllr N Potter (Chair), Cllr Mrs V Kavanagh,
Cllr P Tisdale, Cllr Miss J Tisdale, Cllr D Nightingale and the
Clerk.
Members of the public present were Mr S
Mackay and Mr M Tatnall.
|
|
1.
|
APOLOGIES
Apologies were received and accepted from
Cllr J Biscoe who was working and E Vincent and R Nicholls who
were on holiday.
Rod Davis, PC Dave Cook and PCSO Andy
Huddlestone also sent their apologies.
Cllr R Shankar’s resignation due to family
commitments was noted with regret.
|
|
2.
2.1 |
URGENT ITEMS
The Chairman stated that he had received an
e-mail concerning litter on the playing field and that he wished
it to be considered as an urgent item under agenda item 17.1.
The Clerk advised that he had been handed a
cheque by Mr Tatnall and it was agreed to consider the matter
under agenda item 17.2.
The Chairman advised that Cllr Vincent had
prepared some copies of litter posters produced by school
children and it was agreed to consider the matter under agenda
item 16.2.
|
|
3.
3.1.1
3.1.2
|
DECLARATIONS OF INTEREST ETC.
Because of his association with the Church,
the Chairman declared a personal interest in item 12.3, a report
on grass cutting in the lower churchyard and Item 15, a report
on the provision of a new cemetery.
The Chairman also declared an interest in
item 14.5, the Planning Enforcement Report, because of the
references to Hatchintan, the Carncrees area and Carn. Although
these were prejudicial interests, the Clerk advised that, as the
information was basically for noting, there was no need for him
to leave the room. If any form of debate did occur, then he
would have to leave the room.
No declarations of receipt of gifts were
made.
|
|
4.
4.1
4. 2
|
MINUTES OF MARCH 2010 COUNCIL MEETING
The Clerk advised that he had not been made
aware of any amendments to the draft minutes that he had
previously circulated.
RESOLVED to accept the minutes of the meeting
held on 16th March 2010 as presented as a true record
of the proceedings.
Proposed by Cllr Mrs Kavanagh, seconded by
Cllr Miss J Tisdale and carried unanimously
MINUTE 01/04/10
The Chairman duly signed the minutes as a
true record.
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|
5.
5.1
|
MATTERS ARISING FROM THE MINUTES OF THE
FEBRUARY COUNCIL MEETING
Para 16.9.1 Celtic Cross: The Clerk
advised that he had been in contact with Andrew Langdon, an
expert on Celtic Crosses who had indicated that he would be
willing to arrange for the cross to be straightened. The Clerk
was to organise a meeting between himself, Mr Langdon and Mr &
Mrs Watkins, the owners of the property where the cross is
situated, in order to progress matters.
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|
6.
|
POLICE & NHW LIAISON OFFICER
Cllr Shankar, having tendered his
resignation, was not present at the meeting. An appointment will
be considered at the AGM.
|
| |
The Chairman closed the meeting at this point
at 19.05 to allow Public Participation.
|
|
7.
7.1
7.2
7.3
7.4
7.4.1
|
PUBLIC PARTICIPATION Devon & Cornwall
Police:
There was no police presence at the meeting
but the Clerk presented their report, a copy of which is
appended to these minutes.
This was duly noted.
Cornwall Councillor Neil Plummer:
Cllr Plummer was not present at the meeting
Stars of Stithians:
There was no presentation as some of the
recipients were not available. It was agreed to discuss the
matter further under agenda item 19.3.
Members of the Public:
Mr Mackay gave a brief outline of his
proposals for a car sharing scheme which the Clerk reminded
Members had been briefly presented to the March meeting.
He was seeking the Parish Council’s support
for the scheme and presented copies of pages from his website,
www.stithianscarshare.freeforums.org copies of which are
appended to these minutes.
It was unanimously agreed without a vote to
support the scheme although there were reservations as to
how effective it would be given the size of the community.
Nevertheless, the initiative was recognised as having the
possibility of being useful if enough usage can be generated.
|
|
7.4.3
|
Mr Tatnall indicated that, as Treasurer to
the Bowling Club, he merely wished to observe the debate
regarding the Bowling Club.
There being no other matters raised for
public participation, the Chairman reopened the meeting at 19.15
whereupon Mr Mackay left the meeting.
|
|
8.
8.1
8.1.2 |
TRANSPORT
Transport Representative’s Report:
Rod Davis, the Council’s Transport
Representative, was not present at the meeting.
He had, however, submitted a report, a copy
of which is appended to these minutes. Several members expressed
concern over the suitability of the new mini buses.
RESOLVED:
1. That the Clerk seek information from
Rod Davis as to numbers and, if possible, identities of
those people no longer using the service.
2. That the Clerk write to Truro Minibus
expressing the concerns of the Council over the inadequacy
of the service now being provided with copies to Cornwall
Council and Councillor Plummer.
3. That the Clerk invite a member of CC
staff to travel to a meeting of the PC by bus from Truro and
back again to discuss the PC’s concerns.
Proposed by Cllr Nightingale, seconded by
Cllr Mrs Kavanagh and carried unanimously
MINUTE 02/04/10
|
|
9. |
TREES
Parish Tree Warden’s Report:
Jim Lyle, the Parish Tree Warden, was not
present at the meeting.
|
|
10.
|
AFFORDABLE HOUSING DELIVERY
Nothing to report.
|
|
11.
11.1
11.2
11.3
11.4 |
COMMUNITY STRUCTURE PLAN
Cllr Mrs Kavanagh presented her report, a
copy of which is appended to these minutes.
It was noted that Mrs Joy Thomas had agreed
to chair the group.
Several Members took copies of the notice for
display around the Parish and the Clerk stated that he would
post copies on the notice boards
RESOLVED:
1. To note and accept the content of the
report.
2. To ask Cllr Vincent to submit an
application for funding to the Mining Villages Regeneration
Group Start Up Fund.
Proposed by Cllr Mrs Kavanagh, seconded by
Cllr P Tisdale and carried unanimously.
MINUTE 03/04/10
|
|
12
12.1
12.1.1
12.2
12.2.1
12.2.2
12.2.3
12.2.4
12.3
12.3.1
12.3.2
12.3.3
|
CLERK’S REPORTS
Tregolls Common:
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED to note the information provided re
Tregolls Common and to defer further consideration of the matter
until such time as the outcome of the court case is known.
Proposed by Cllr Nightingale, seconded by
Cllr P Tisdale and carried unanimously.
MINUTE 04/04/10
Final Accounts for 2009/10:
The Clerk presented his report on the
Council’s final accounts for 2009/10, a copy of which is
appended to these minutes.
He advised that the Internal Audit had been
successfully completed, the documents having been signed and
returned the previous day.
RESOLVED:
1. To approve the Council’s Final
Accounts for 2009/10 as detailed in the report and the
appendices.
2. To approve the answers to the
questions in the External Auditor’s Return as detailed in
the report.
Proposed by Cllr Nightingale, seconded by
Cllr P Tisdale and carried unanimously.
MINUTE 05/04/10
The Chairman duly signed the Accounts Book
and the External Audit Form.
Grass Cutting – Lower Churchyard:
The Clerk presented his report, a copy of
which is appended to these minutes.
He advised that he had received a letter from
the PCC advising that they were willing to make a contribution
of £350 for grass cutting in the lower churchyard.
There was discussion over several aspects of
this.
RESOLVED:
1. To note the information provided re
grass cutting in the lower churchyard.
2. Not to enter into an agreement with
Cornwall Council for grass cutting in the higher churchyard
at the present time.
3. That the Clerk instruct Tyrone Martin
to cut the grass in the lower churchyard in accordance with
his quotation of £717.20 in the current financial year.
4. That the Clerk clarify that the offer
from the PCC is on an annual basis.
5. That, subject to a suitable response
from the PCC, the cutting of the grass in the lower
churchyard be subject to tender with the contract to be for
a three year period commencing on 1st April 2011
and an item be included in the 2011/12 and subsequent
budgets.
6. That the PCC be informed that their
contribution must increase annually by the same percentage
as that applied to the contract for the grass cutting.
Proposed by Cllr Nightingale, seconded by
Cllr P Tisdale and carried unanimously by those who voted.
Having declared an interest, the Chairman did not vote.
MINUTE 06/04/10
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|
14
14.1
14.1.1
14.2
14.2.1 |
PLANNING
Notification of Planning Decisions Received:
The Clerk referred to the table, a copy of which is appended
to these minutes and advised of three Planning Decisions
(PA08/02027/F, PA09/01446/F & PA10/00038/F) that had been
received.
This information was duly noted.
Notification of Planning Decisions received
after publication of the agenda:
The Clerk advised that he had not been
notified of any Planning Decisions since the publication of the
agenda.
This information was duly noted.
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|
14.3
14.3(a)
14.3(a).1
14.3(a).2
|
Planning Applications Received:
PA10/00288/F – Miss M Villa-Gilbert – First
floor extension to dwelling - Tredun, New Road.
Cllr Mrs Kavanagh presented her report, a
copy of which is appended to these minutes.
RESOLVED to support the application.
Proposed by Cllr Mrs Kavanagh, seconded by
Cllr P Tisdale and carried unanimously.
MINUTE 08/04/10 |
|
14.3(b)
14.3(b).1
14.3(b).2 |
PA10/00331/F – Ms S Sheehan – Replacement of
agricultural building – Tregolls Farm.
The Chairman spoke to the report, a copy of
which is appended to these minutes.
RESOLVED to support the application with the
proviso that a new entrance be created from the adjacent access
track to avoid hazardous manoeuvres into the barn when bringing
hay from the fields accessed by the track.
Proposed by the Chairman, seconded by Cllr
Mrs Kavanagh and carried unanimously.
MINUTE 09/04/10
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|
14.3(c)
14.3(c).1
14.3(c).2
|
PA10/00328/F – Mr G Warrington – Conversion
of garage into living accommodation and installation of new
entrance door – Trelewarne, 2 Penhalvean.
Cllr P Tisdale presented his report, a copy
of which is appended to these minutes.
RESOLVED to support the application.
Proposed by Cllr P Tisdale, seconded by Cllr
Mrs Kavanagh and carried unanimously.
MINUTE 10/04/10 |
|
14.4
14.4.1
14.5
14.5.1
14.5.2
14.5.3
14.5.6
14.5.7
14.5.8
14.5.9
14.5.10
14.5.11
14.5.12
14.5.13
14.5.14
14.5.15
14.5.16 |
Planning Applications received after
publication of the agenda:
The Clerk advised that one planning
application (PA10/00439 relating to Darro, South Road) had been
received the day before the meeting, too late to be included on
the agenda. He advised the he had requested an extension of time
until the next PC meeting from Cornwall Council.
This was duly noted
Planning Enforcement:
The Clerk presented his report, a copy of
which is appended to these minutes.
He advised that he had received an e-mail on
15th April from Peter Blackshaw giving the following
updated information:
Caravans at Tregolls Cottage:
Still progressing. A copy of the witness
statement sent to CC legal department had been sent to the Clerk
which sets out in chronological order the actions taken by the
Case Officer, all of which have been reported to Members
previously.
The Paddocks, Penhalvean:
An application is to be submitted by the end
of the month seeking temporary permission for a caravan for
three years. The application will also have justification for
keeping bees, which is an agricultural use. The currently
occupied storage building will be used for purposes ancillary to
bee keeping and the application will also cover these uses.
Higher Nanpean Farm:
The owner is (still!) suggesting a further
planning application to retain the buildings. CC are continuing
to progress Enforcement and this will be reviewed at such time
as an application is received.
Carncrees Farm:
The caravan remains but with no evidence of
occupancy. CC wish to be informed if this changes.
Penhalvean Pottery:
The site has been visited – an update has
been promised.
Static Caravan opposite Tremenhere Farm:
CC are considering "formal removal".
Trebarveth, Ponsanooth:
Enforcement are still waiting for information
from Development Management.
Kennall Mill:
Enforcement are still waiting for information
from Conservation.
Sunnyside, Foundry:
Site has been visited but a further visit
needed to gain access to shed to see what it is being used for.
South Cottage, South Road:
There appears to be small business use.
Enforcement to consult Development Management about likelihood
of planning permission.
Four Acres, Carn:
The site has been visited and no evidence of
occupation was found. It is to be revisited.
Dismantling of cars at Carn:
The Natural Resources team are currently
visiting all scrap and breakers’ yards across the County and
this has been added to the list.
The Clerk advised that he had been informed
of car dismantling activities at Crane Garage, Longdowns and had
asked for these premises to be added to the list
RESOLVED:
1. To note the report along with the
extra information provided and to approve the content
thereof.
2. To suggest that Cornwall Council next
visit Four Acres, Carn at night and without warning.
Proposed by Cllr Nightingale, seconded by
Cllr P Tisdale and carried unanimously by those who voted. The
Chairman, having declared an interest in several items, did not
vote.
MINUTE 11/04/10
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|
14.6
14.6.1
14.6.2
|
Licensing:
Showground:
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED:
1. To note the report and accept its
content.
2. That the Clerk ask Yvonne Toms for an
update on progress re hiring conditions in time for the next
PC meeting.
Proposed by Cllr Nightingale, seconded by
Cllr P Tisdale and carried unanimously.
MINUTE 12/04/10
|
|
14.7
|
Cornwall Council Planning Liaison Group:
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED:
1. To note the report and accept its
content.
2. To book a place for Cllr P Tisdale to
attend a meeting of the new Local Council Planning Forum at
New County Hall on Saturday 19th June 2010.
Proposed by Cllr P Tisdale, seconded by Cllr
Mrs Kavanagh and carried unanimously.
MINUTE 13/04/10
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|
15
15.1
15.2
|
NEW CEMETERY
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED:
1. To accept the Clerk’s report and to
note the content thereof.
2. To defer consideration of the
alternative offer from the Glebe to the confidential part of
the meeting on the grounds that information of a sensitive
nature is likely to be discussed.
Proposed by Cllr Nightingale, seconded by
Cllr P Tisdale and carried unanimously by those who voted.
Having declared an interest, the Chairman did not vote.
MINUTE 14/04/10 |
|
16
16.1
16.1.1
16.1.2
16.2
16.2.1
16.2.2
16.2.3
16.3
16.3.1
16.3.2
16.4
16.4.1
16.4.2
16.5
16.6
16.6.1
16.6.2
|
FOOTPATHS, HIGHWAYS & ENVIRONMENT
Report of the Portfolio Holder:
Members considered the Portfolio Holder’s
report, a copy of which is appended to these minutes.
RESOLVED t o approve the report
and note its content.
Proposed by Cllr Mrs Kavanagh, seconded by
Cllr Miss j Tisdale and carried unanimously.
MINUTE 15/04/10
Litter:
The Clerk presented his report, a copy of
which is appended to these minutes. Various aspects regarding
litter were discussed including the possibility of identifying
locations where the PC might provide bins to be emptied at the
PC’s expense and photographing a week’s litter pickings for
publication in the Stithians Times.
Members then discussed the litter posters
prepared by schoolchildren that had been brought as an urgent
item.
RESOLVED:
1. To note the report and accept its
content.
2. That Cllr Nightingale prepare a report
on the various aspects of litter discussed for consideration
at the next meeting.
3. That the litter posters prepared by
the school children be placed on the notice boards and the
fence of the toddler play area in the playing field.
Proposed by Cllr P Tisdale, seconded by Cllr
Mrs Kavanagh and carried unanimously.
MINUTE 16/04/10
Refurbishment of Finger posts and Milestones:
The Clerk referred to his report, a copy of
which is appended to these minutes.
RESOLVED to note the report and accept its
content.
Proposed by Cllr P Tisdale, seconded by Cllr
Mrs Kavanagh and carried unanimously.
MINUTE 17/04/10
Gribbas Corner:
The Clerk referred to his report, a copy of
which is appended to these minutes.
RESOLVED to note the report and accept its
content.
Proposed by Cllr P Tisdale, seconded by Cllr
Mrs Kavanagh and carried unanimously.
MINUTE 18/04/10
Longdowns Notice Board:
Cllr P Tisdale stated that he hoped to move
it fairly soon.
This was duly noted.
Longdowns Bus Shelter:
The Clerk referred to his report, a copy of
which is appended to these minutes. Cllr P Tisdale advised that
Tyrone Martin had not repaired the outer skin of the shelter.
The clerk had assumed that the quotation was to include this
work but it was not clear from the wording.
RESOLVED:
1. To note the report and accept its
content.
2. To approve the payment of £50 to
Tyrone Martin for repairs to Longdowns bus shelter.
3. That the Clerk instruct Tyrone Martin
to repair the outer skin of Longdowns Bus Shelter, possibly
at an additional cost.
Proposed by Cllr P Tisdale, seconded by Cllr
Mrs Kavanagh and carried unanimously.
MINUTE 19/04/10
Toilets:
The Clerk referred to his report, a copy of
which is appended to these minutes.
RESOLVED to note the report and accept its
content.
Proposed by Cllr P Tisdale, seconded by Cllr
Mrs Kavanagh and carried unanimously.
MINUTE 20/04/10
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|
17
17.1
17.1.2
|
PLAYING FIELD
Playing Field Portfolio:
The Clerk presented his report, a copy of
which is appended to these minutes.
Members also discussed the matter of litter
on the playing field as accepted as an urgent item. The Clerk
advised that he had been informed that Cornwall Council had had
operational difficulties over the last week which may have led
to the bins not being emptied. He had been advised that any
additional bins provided by Cornwall Council would be at a cost
but that they would see if there was any scope for increasing
the size of the existing bins in the playing field.
RESOLVED:
1. To note and approve the content of the
Report and Appendix 1.
2. That the Clerk report any further
progress with Cornwall Council to the next meeting.
Proposed by the Chairman, seconded by Cllr P
Tisdale and carried unanimously.
MINUTE 21/04/10
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|
17.2
17.2.1
17.2.2 |
Bowling Club:
The Clerk presented his report, a copy of
which is appended to these minutes.
There was considerable debate over the
various issues raised in the report, each recommendation therein
being considered separately.
RESOLVED to agree to the proposed alterations
by the Bowling Club subject to receipt of a copy of the Building
Regulations Approval.
Proposed by the Chairman, seconded by Cllr P
Tisdale and carried unanimously.
MINUTE 22/04/10
RESOLVED to agree to payment by the Parish
Council of invoices incurred by the Bowling Club in connection
with the work subject to receipt from the Bowling Club of a
payment equal to the value of those invoices exclusive of the
VAT element.
Proposed by Cllr Nightingale, seconded by
Cllr Miss J Tisdale and carried unanimously.
MINUTE 23/04/10
RESOLVED that the Parish Council pay the
Bowling Club the sum of £250 in respect of the excess incurred
as a result of the recent insurance claim.
Proposed by Cllr P Tisdale seconded by Cllr
Mrs Kavanagh and carried unanimously.
MINUTE 24/04/10
RESOLVED:
1. That the Parish Council pay for the
cost of upgrading the electrical system in the Bowls
Pavilion to a maximum of £1,000 utilising the monies
originally earmarked for legal fees in connection with the
footpath diversion.
2. That further consideration be given at
a future date to the reallocation of any monies that may
remain from those earmarked for the afore-mentioned legal
fees.
Proposed by Cllr Mrs Kavanagh seconded by
Cllr Nightingale and carried unanimously.
MINUTE 25/04/10
RESOLVED to agree to the erection of a "Stithians
Bowling Club" sign on the northern end of the Bowls Pavilion.
Proposed by Cllr Mrs Kavanagh seconded by
Cllr Miss J Tisdale and carried unanimously.
MINUTE 26/04/10
RESOLVED to agree the content of the
Memorandum of Understanding as per the amended copy attached to
these minutes with particular reference to the clauses relating
to the payment of any insurance excess. In particular, it was
agreed that the PC would pay any insurance excess provided the
Bowling Club had not been negligent in causing that claim.
Proposed by Cllr P Tisdale seconded by Cllr
Mrs Kavanagh and carried unanimously.
MINUTE 27/04/10
Mr Tatnall left the meeting at this point at 20.45, after
thanking the Council for their favourable consideration of the
views of the Bowling Club. |
|
18
18.1
18.1.1
|
CONSULTATION
Cornwall Council Annual Minerals & Waste
Monitoring Report:
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED:
1. To note and accept the content of the
report.
2. That the Clerk submit the response to
Cornwall Council as presented.
Proposed by Cllr Nightingale, seconded by
Cllr Miss J Tisdale and carried unanimously.
MINUTE 28/04/10
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|
19 19.1
19.1.1
19.1.2
19.1.3
19.2
19.3
19.3.1
19.3.2
19.4
|
PUBLIC RELATIONS
Public Relations Officer:
The Public Relations Officer spoke to his
report, a copy of which is appended to these minutes.
He advised that his report on Notice Boards
was "in hand".
He also stated that the date for the French
Exchange was the weekend of 29th May, not as stated
in his report.
"Spotlight on Stithians":
The PRO advised that he had nothing to report
at present.
"Stars of Stithians:
The PRO advised that the trophies were ready
and that he would like to use some of the remaining money (£37)
to purchase a plaque for presentation to the French visitors.
He advised that Daphne Skinnard had agreed to
make the Stars of Stithians presentations.
Stithians Show:
Members acknowledged that the display boards
needed to be prepared.
RESOLVED:
1. To note the content of the report and
the further information presented at the meeting.
2. That Cllr Nightingale arrange for the
purchase of a suitable plaque for presentation to the French
visitors.
3. That the "Stars of Stithians"
presentation take place immediately before the AGM at 7pm on
Tuesday 18th May.
4. That the PRO prepare a report on the
matter of the draw which was originally proposed in
connection with "Stars of Stithians".
5. That the PRO liaise with Cllr Mrs
Kavanagh over a suitable display for Stithians Show.
Proposed by Cllr Nightingale, seconded by
Cllr Mis J Tisdale and carried unanimously.
MINUTE 29/04/10
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|
20
20.1
20.2
20.2.1
20.2.2
20.3
20.3.1
20.3.2
|
REPORTS OF COUNCIL REPRESENTATIVES ON OUTSIDE
BODIES
Stithians School Governing Body:
The Chairman reported that the process to
appoint a new Head Teacher had commenced following the
resignation of Mrs Northern who was moving back to Cumbria to
take up a new appointment.
This was duly noted.
Village Hall Management Committee:
Cllr Mrs Kavanagh presented her report, a
copy of which is appended to these minutes.
RESOLVED:
1. To note the report and accept its
content.
2. To note that either Cllr Nightingale
or Cllr Miss J Tisdale may have to attend the next meeting
if it is held before Cllr Mrs Kavanagh returns from holiday.
Proposed by Cllr Mrs Kavanagh, seconded by
Cllr P Tisdale and carried unanimously.
MINUTE 30/04/10
Mining Villages Regeneration Group:
Members considered Cllr Vincent’s report, a
copy of which is appended to these minutes.
RESOLVED:
1. To note the report and accept its
content.
2. That Cllr Vincent prepare a report for
the next meeting on the forthcoming Mining Villages
Festival.
3. That Cllr Vincent seek funding from
the MVRG Start up fund for financial assistance towards the
preparation of the Community Structure Plan
Proposed by Cllr Mrs Kavanagh, seconded by
Cllr P Tisdale and carried unanimously.
MINUTE 31/04/10
Historic Churchyards Group:
Covered in the MVRG report. |
|
21
21.1
|
CORNWALL COUNCIL
Community Network Area:
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED:
1. To note the report and accept its
content.
2. To agree the priorities as detailed in
the appendix to the report.
Proposed by Cllr P Tisdale, seconded by Cllr
Nightingale and carried unanimously.
MINUTE 32/04/10
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|
22 |
CORRESPONDENCE
The Clerk presented his two reports, copies
of which are appended to these minutes.
RESOLVED:
1. To note the temporary closure of part of
Kennall Valley from 4th to 10th May for
cabling works.
2. To make a donation of £50 to Cruse
Bereavement Care.
3. To approve the Clerk’s attendance at the
SLCC South West Regional Conference in Plymouth on Tuesday 18th
May at a cost of £55 plus travelling expenses.
4. To defer consideration of the matter of
attendance at planning training to be organised by Cornwall
Council until after the AGM.
Proposed by Cllr Nightingale, seconded by
Cllr Mrs Kavanagh and carried unanimously.
MINUTE 33/04/10 |
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23
|
URGENT ITEMS
There were no urgent items for discussion at
this point in the meeting.
|
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24
|
AUTHORISATION OF ADDITIONAL PAYMENTS
The Clerk advised Members that the following
additional payments requiring cheques had been agreed during the
meeting:
·1
£50 to TM Garden
Services for repainting Longdowns Bus Shelter (Minute
19/04/10(2));
·2
£50 Donation to Cruse
Bereavement (Minute 33/04/10(2)).
RESOLVED to pay the additional items agreed
during the meeting in the total sum of £100.00.
Proposed by Cllr Nightingale, seconded by
Cllr Miss J Tisdale and carried unanimously.
MINUTE 34/04/10
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25
|
ITEMS FOR NEXT MEETING
No items were raised for the next meeting.
|
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26
|
DATE OF NEXT MEETING
It was agreed that the next Council Meeting
would take place on Tuesday 18th May 2010 immediately
following the AGM which would commence at 7pm in the Stithians
Centre.
It was also noted that the Annual Parish
Meeting would be held on Tuesday 25th May at 7.30pm.
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27
27.1
27.2 |
CONFIDENTIAL ITEM
The Chairman proposed, seconded by Cllr P
Tisdale, that the press and public be excluded from the meeting
at this point in order for items to be considered containing
information considered Exempt within the terms of paragraph 9 of
Schedule 12A of the Local Government Act 1972 (Sections 1 and
Part 1 of Schedule 1 to the Local Government (Access to
Information) Act 1985) as amended by the local Government
(access to Information) (Variation) Order 2006.
This was unanimously agreed.
Provision of Additional Cemetery Space:
The Clerk presented his report detailing
information concerning a possible offer of a site by the Glebe
Committee
RESOLVED that the Clerk seek a
definitive offer from the Glebe committee in respect of a
possible cemetery site..
Proposed by Cllr Nightingale, seconded by
Cllr Miss J Tisdale and carried unanimously by those who voted.
Having declared an interest, the Chairman did
not vote.
MINUTE 35/04/10
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| |
The meeting closed at 21.10. |
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|
MINUTES OF THE MEETING OF STITHIANS PARISH COUNCIL
HELD IN THE STITHIANS CENTRE ON
TUESDAY 16th MARCH 2010
AT 7pm
|
|
ATTENDANCE
Present were:
Cllr N Potter (Chair), Cllr Mrs V Kavanagh,
Cllr P Tisdale, Cllr E Vincent, Cllr R Nicholls, Cllr Miss J
Tisdale, Cllr D Nightingale (from the point mentioned) and the
Clerk.
PC Cook was in attendance to the point
mentioned.
There were no members of the public present.
|
|
1.
|
APOLOGIES
Apologies were received and accepted from
Cllr J Biscoe who was working and R Shankar who was on paternity
leave.
Rod Davis also sent his apologies.
|
|
2.
2.1 |
URGENT ITEMS
The Chairman agreed to consider an article
for inclusion in the Stithians Times submitted by the Public
Relations Officer as item 19.5 on the agenda because of the
publication date of the Stithians Times.
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3.
3.1.1
3.1.2
|
DECLARATIONS OF INTEREST ETC.
Because of their association with the Church,
the Chairman and Cllr Vincent declared a personal interest in
item 12.4, a report on grass cutting in the lower churchyard and
Item 15, a report on the provision of a new cemetery.
The Chairman also declared an interest in
item 14.5, the Planning Enforcement Report, because of the
references to Hatchintan, the Carncrees area and Carn. Although
these were prejudicial interests, the Clerk advised that, as the
information was basically for noting, there was no need for him
to leave the room. If any form of debate did occur, then he
would have to leave the room.
Cllr Nicholls declared a personal and
prejudicial interest in the item in item 14.1 referring to a
letter from Mr j Thomas about Trevales. The Clerk gave the same
advice as he had to the Chairman.
No declarations of receipt of gifts were
made.
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4.
4.1
4. 2
|
MINUTES OF FEBRUARY 2010 COUNCIL MEETING
The Clerk advised that he had not been made
aware of any amendments to the draft minutes that he had
previously circulated.
RESOLVED to accept the minutes of the meeting
held on 16th February 2010 as presented as a true
record of the proceedings.
Proposed by Cllr Nicholls, seconded by Cllr
Vincent and carried unanimously
MINUTE 01/03/10
The Chairman duly signed the minutes as a
true record.
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|
5.
5.1.1
5.1.2
|
MATTERS ARISING FROM THE MINUTES OF THE
FEBRUARY COUNCIL MEETING
Para 8: The Clerk advised that Cllr
Shankar had informed him that he had attended the Seminar at
Camborne School but, because of his family circumstances, he
would not be able to submit a report until the April meeting.
Para 16.2.3: In answer to a question from
the Clerk, Cllr Vincent advised that, because of other
commitments of the School, the poster designs would now be
submitted to the April PC meeting.
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|
6.
|
POLICE & NHW LIAISON OFFICER
Cllr Shankar was not present at the meeting.
|
| |
The Chairman closed the meeting at this point
at 19.05 to allow Public Participation.
Cllr Nightingale entered the meeting at this
point.
|
|
7.
7.1
7.1.1
7.1.2
7.1.3
7.1.4
7.2
7.2.1
7.2.2
7.2.3
7.2. |
PUBLIC PARTICIPATION CC Community
Network Manager – Mark James:
Mr James referred to the lists of matters of
concern raised by the constituent members of the Mining Villages
Section of the Camborne/Redruth CNA, copies of which are
appended to these minutes.
These lists would form part of the
over-arching document that would become the Community Network
Strategy and policies would be developed to deliver the items
thereon.
He stated that a meeting would be scheduled
very soon to prioritise the lists and that there would be a
workshop in May to feed them into the Community Strategy. He
hoped that policies for each of the priorities would be
developed within six months and stated that the first six
priorities would be delivered in the first two years.
Members were happy the lists were in accord
with their wishes but several expressed reservations over the
assertion that the first six priorities would be delivered in
the first two years.
The Chairman thanked Mr James for his
attendance at the meeting whereupon he left at 19.35.
Devon & Cornwall Police:
PC Cook presented his report, a copy of which
is appended to these minutes.
He advised that there was currently no NHW
phone-out service from Falmouth Police Station and apologised,
hoping that it would be reinstated soon.
The Clerk agreed to report the uprooted
litter bin at the top of Foundry Hill.
Cllr P Tisdale mentioned that damage had been
caused to the Longdowns Bus Shelter and PC Cook said that he
would arrange for it to be monitored more closely as far as
possible.
The Clerk asked if any progress had been made
as regards funding for a Youth Shelter. PC Cook was aware that a
bid had been submitted to Pirate Radio and stated that he would
ask PCSO Huddlestone, who had been dealing with the matter, to
contact the Clerk.
The Chairman thanked PC Cook for his
attendance whereupon he left the meeting at 19.45.
Cornwall Councillor Neil Plummer:
Cllr Plummer was not present at the meeting
Members of the Public:
There were no members of the public present
at the meeting. |
|
|
There being no other matters raised for
public participation, the Chairman reopened the meeting at
19.45.
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8.
8.1
8.1.2 |
TRANSPORT
Transport Representative’s Report:
Rod Davis, the Council’s Transport
Representative, was not present at the meeting.
He had, however, sent the Clerk an e-mail, a
copy of which is appended to these minutes, about the
Camborne-Falmouth service 42, the contract for which had been
awarded to Truro Minibus.
The content of the e-mail was duly noted.
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|
9. |
TREES
Parish Tree Warden’s Report:
Jim Lyle, the Parish Tree Warden, was not
present at the meeting.
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10.
|
AFFORDABLE HOUSING DELIVERY
The Clerk referred to his report a copy of
which is appended to these minutes.
It was resolved without a vote to consider
this matter under the next item.
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|
11.
11.1
11.2
11.3 |
COMMUNITY STRUCTURE PLAN
Cllr Mrs Kavanagh presented her report, a
copy of which is appended to these minutes.
There was discussion over various
representatives and Cllr Mrs Kavanagh noted some suggestions and
also agreed to contact the Chapel.
The Chairman and Cllr Vincent agreed to
mention the matter at the forthcoming PCC meeting in order to
elicit a representative.
RESOLVED:
1. To note and accept the content of the
report.
2. To refer the matter of the Affordable
Housing Questionnaire to the Community Structure Plan
Steering Group.
Proposed by Cllr Mrs Kavanagh, seconded by
Cllr Nightingale and carried unanimously.
MINUTE 02/03/10
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|
12
12.1
12.1.1
12.1.2
12.2
12.2.1
12.3
12.3.1
12.4
12.4.1
12.4.2
|
CLERK’S REPORTS
Tregolls Common:
The Clerk outlined the current situation
regarding the fence at Tregolls Common and presented his report,
a copy of which is appended to these minutes. He reported that
he had been informed by Mrs Hamilton that the court case had
been "adjourned until further notice".
RESOLVED to note the information provided re
Tregolls Common and to agree that the Clerk arrange a meeting
between himself, the Chairman and Mrs Hamilton to discuss the
matter further and report back to the April PC meeting.
Proposed by Cllr Nicholls, seconded by Cllr
Vincent and carried unanimously by those present. Having
declared a personal and prejudicial interest, Cllr Nightingale
left the room during consideration of this item..
MINUTE 03/03/10
Current Financial Position:
The Clerk presented his report on the
Council’s current financial position, a copy of which is
appended to these minutes.
RESOLVED to note the Council’s current
financial position and the date of the Clerk’s meeting with the
internal Auditor as detailed in the report.
Proposed by Cllr Vincent, seconded by Cllr P
Tisdale and carried unanimously.
MINUTE 04/03/10
Institute of Local Council Management:
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED to note the information provided on
the Clerk’s application for membership of the Institute of Local
Council Management.
Proposed by Cllr Vincent, seconded by Cllr P
Tisdale and carried unanimously.
MINUTE 05/03/10
Grass Cutting – Lower Churchyard:
The Clerk presented his report, a copy of
which is appended to these minutes.
There was discussion over the best way
forward and Members were concerned that if an agency agreement
were entered into with Cornwall Council to cut the grass in the
higher churchyard there was no guarantee that the present level
of financial contribution offered would be maintained.
The Clerk re-stated his opinion that the PCC
should meet at least some of the cost of grass cutting in the
lower churchyard should the Parish Council decide to undertake
it on behalf of the church.
RESOLVED:
1. To note the information provided in
the report re grass cutting in the lower churchyard.
2. Not to enter into an agreement with
Cornwall Council for grass cutting in the higher churchyard
at the present time.
3. That the Clerk write to the PCC
explaining the Parish Council’s position and requesting a
substantial annual contribution from the PCC if the PC is to
cut the grass in the lower churchyard.
Proposed by Cllr P Tisdale, seconded by Cllr
Mrs Kavanagh and carried unanimously by those who voted. Having
declared an interest, the Chairman and Cllr Vincent did not
vote.
MINUTE 06/03/10
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|
13
13.1
13.1.2
13.1.3
13.1.4 |
AUTHORISING OF PAYMENTS
The Clerk presented a list of payments to be
made, a copy of which is appended to these minutes.
He also presented his additional report
circulated earlier in the day detailing further payments.
He pointed out an error in the total amount
of VAT in the first report – it should read £134.50.
RESOLVED to approve payment of the sums shown
in the main report totalling £4,712.88 and £361.79 in the
additional report.
Proposed by Cllr Miss J Tisdale, seconded by
Cllr P Tisdale and carried unanimously.
MINUTE 07/03/10
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|
14
14.1
14.1.1
14.1.2
14.1.3
14.1.4
14.2
14.2.1 |
PLANNING
Notification of Planning Decisions Received:
The Clerk referred to the table, a copy of which is appended
to these minutes and advised of one Planning Decision
(PA09/01620/F) that had been received.
This information was duly noted.
He also referred to a letter received from Mr
J Thomas regarding his proposal to apply for planning permission
to erect an agricultural dwelling at West Trevales, a copy of
which is appended to these minutes.
All Members had received an e-mail from Mr
Alan Bostock advising of his intention to apply for permission
to erect a wind turbine at Polkanuggo Farm.
It was decided without a vote that no
decision could or should be taken on either of these two matters
without having sight of an actual application.
Notification of Planning Decisions received
after publication of the agenda:
The Clerk advised that he had not been
notified of any Planning Decisions since the publication of the
agenda.
This information was duly noted.
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14.3
14.3(a)
14.3(a).1
14.3(a).2
|
Planning Application received:
PA09/01414/F – Mr I Semenenko – Retention of
domestic Workshop/Studio – Carn Vean, Tretheague Mill.
Cllr P Tisdale presented his report, a copy
of which is appended to these minutes.
There was debate over several points raised
in the report.
RESOLVED NOT to support the application for the following
reasons:
·1
Over development of the
site;
·2
No external access to
either rear garden;
·3
Obscures the windows to
Ivy Cottage;
·4
No access space for
maintenance of either property;
·5
The loss of rear access
to Ivy Cottage for the emergency services;
·6
Design does not show the
effect on Ivy Cottage regarding access/egress to the side
door;
·7
The design does not show
existing garage and outbuildings, presumably to be demolished?
·8
Parking – there is no
increase in car parking, in fact Ivy Cottage will lose 2
spaces;
·9
Proposed car parking
area poses a danger as is leads directly onto the New Road
with limited view due to Rose Cottage’s high wall and hedge
and vehicles will have to reverse out as there is no facility
for turning;
·10
There is no indication
of the method of rainwater drainage in the application;
Proposed by Cllr P Tisdale, seconded by Cllr
Nicholls and carried unanimously.
MINUTE 08/03/10
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|
14.4
14.5
14.5.1
14.5.2
14.5.3
|
Planning Applications received after
publication of the agenda:
The Clerk advised that no planning
applications had been received since the publication of the
agenda.
Planning Enforcement:
The Clerk presented his report, a copy of
which is appended to these minutes.
Cllr Nicholls informed the meeting that motor
cycling activities had taken place at Polkanuggo Farm on three
occasions so far this year and that a caravan had appeared on
the site
RESOLVED to note the report along with the
extra information provided and to approve the content thereof.
Proposed by Cllr Nightingale, seconded by
Cllr Mrs Kavanagh and carried unanimously by those who voted.
The Chairman, having declared an interest in several items, did
not vote.
MINUTE 09/03/10
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|
14.6
14.6.1
14.6.2
|
Licensing:
Showground:
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED to note the report and accept its
content.
Proposed by Cllr P Tisdale, seconded by Cllr
Vincent and carried unanimously.
MINUTE 10/03/10
|
|
14.7
|
Cornwall Council Planning Liaison Group:
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED to note the report and accept its
content.
Proposed by Cllr Nicholls, seconded by Cllr
Vincent and carried unanimously.
MINUTE 11/03/10
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|
15
15.1
15.2
|
NEW CEMETERY
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED:
1. To accept the Clerk’s report and to
note the content thereof.
2. To ratify the actions of the Chairman
and Clerk in instructing Mr Colin Benney of Cornwall Council
to approach the Glebe Committee on behalf of the Parish
Council to discuss the purchase of the Parish Council’s
favoured piece of land for use as a cemetery. Mr Benney’s
time to be charged at £53.10 per hour plus VAT.
Proposed by Cllr Mrs Kavanagh, seconded by
Cllr Miss J Tisdale and carried unanimously by those who voted.
Having declared an interest, the Chairman and Cllr Vincent did
not vote.
MINUTE 12/03/10
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|
16
16.1
16.1.1
16.1.2
16.1.3
16.2
16.2.1
16.2.2
16.3
16.3.1
16.3.2
16.4
16.4.1
16.4.2
16.5
16.6
16.6.1
16.6.2
16.7
16.7.1
16.7.2
16.7.3
|
FOOTPATHS, HIGHWAYS & ENVIRONMENT
Report of the Portfolio Holder:
Cllr Vincent, the Portfolio Holder, presented
his report and the supplementary report, copies of which are
appended to these minutes.
Some aspects of the reports had been
discussed with Mark James earlier in the meeting.
RESOLVED:
1. To approve the
report and note its content.
2. That Cllr Vincent forward copies of
all recent e-mail between himself and Andy Bartle to Mark
James.
3. That Cllr Vincent send a report on the
matter of funding of footpaths and highways to Mark James
for consideration by the Community Network Area Panel.
4. That Cllr Vincent ask Andy Bartle for
details of the funding allocation for Stithians, for both
the current and next financial years, with a copy to Mark
James.
5. That Cllr Vincent ask Andy
James for a response to the request for street lighting
adjacent to the tennis court with a copy to Mark James.
Proposed by Cllr Vincent, seconded by Cllr
Nightingale and carried unanimously.
MINUTE 13/03/10
Litter:
The Clerk presented his report, a copy of
which is appended to these minutes. He advised that he had had a
response from Mike East’s PA who had advised that his computer
had crashed and he had only just received the message. He was to
discuss the matter of litter bins with Andy Mead.
RESOLVED:
1. To note the report and accept its
content.
2. To pay for the use of the Stithians
Centre in connection with the litter pick on Sunday 21st
March 2010.
3. To note the dates of the next Clean
Cornwall week as 18th to 26th
September 2010.
4. To agree to Cllr Nightingale arranging
a litter pick just prior to Stithians Show.
Proposed by Cllr Nicholls, seconded by Cllr
Nightingale and carried unanimously.
MINUTE 14/03/10
Refurbishment of Finger posts and Milestones:
The Clerk referred to his report, a copy of
which is appended to these minutes.
RESOLVED to note the information provided.
Proposed by Cllr Nicholls, seconded by Cllr
Nightingale and carried unanimously.
MINUTE 15/03/10
Gribbas Corner:
The Clerk referred to his report, a copy of
which is appended to these minutes.
RESOLVED to accept the quotation from Tyrone
Martin in the sum of £30 for staining and re-fixing the seat at
Gribbas Corner.
Proposed by Cllr Nicholls, seconded by Cllr
Nightingale and carried unanimously.
MINUTE 16/03/10
Foundry Hill Bus Shelter:
The invoice for this work was considered
under item 13
New Road Bus Shelter:
The Clerk referred to his report, a copy of
which is appended to these minutes. He advised that Tyrone
Martin had completed the repainting of both the inside and the
outside and had submitted an invoice in the sum of £20 for his
labour, the materials being obtained on the PC account at LA
Phillips.
RESOLVED to pay the invoice received from
Tyrone Martin in the sum of £20 for painting the inside and
outside of the New Road Bus Shelter
Proposed by Cllr Nicholls, seconded by Cllr
Nightingale and carried unanimously.
MINUTE 17/03/10
Toilets:
The Clerk referred to his report, a copy of
which is appended to these minutes.
He informed the meeting that Tyrone Martin
had completed the lagging of the pipes in the roof space and had
submitted an invoice in the sum of £44 as the material had not
been available at LA Phillips and had to be obtained from B % Q.
RESOLVED:
1. To note the information provided by
the Clerk.
2. To pay the invoice received from
Tyrone Martin for lagging the pipes in the roof space of the
toilets in the sum of £44.50 including materials.
Proposed by Cllr Nicholls, seconded by Cllr
Nightingale and carried unanimously.
MINUTE 18/03/10
Longdowns Notice Board:
Cllr P Tisdale informed the meeting that Mr
Oppy had no objection to the notice board being erected on his
land. He also referred to the damage to the shelter on the other
side of the road.
RESOLVED:
1. That Cllr P Tisdale move the notice
board from the bus shelter outside the Stonemason’s to the
other side of the road and purchase the necessary posts and
materials on the PC account at LA Phillips.
2. That the Clerk inspect the bus shelter
outside the Stonemason’s to assess the damage and to
consider the possibility of installing concrete blocks to
replace or reinforce some of the timber at the bottom of the
walls.
Proposed by Cllr Nicholls, seconded by Cllr
Nightingale and carried unanimously.
MINUTE 19/03/10
Celtic Cross:
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED:
1. To remove the February report on the
Celtic Cross from the public record as it contained
inaccuracies and photographs of a private garden taken
without consent.
2. To take no further action as regards
the Celtic Cross in the garden of 1 The Old Vicarage other
than to arrange for it to be straightened.
Proposed by Cllr Nicholls, seconded by Cllr
Nightingale and carried unanimously.
MINUTE 20/03/10
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|
17
17.1
17.1.2
|
PLAYING FIELD
Playing Field Portfolio:
The Clerk presented his report, a copy of
which is appended to these minutes. He referred to costs
associated with items in the Appendix.
Resolved to note and approve the content of
the Report and Appendix 1.
Proposed by the Chairman, seconded by Cllr
Miss J Tisdale and carried unanimously.
MINUTE 21/03/10
|
|
18
18.1
18.1.1
|
CONSULTATION
Cornwall Council Annual Minerals & Waste
Monitoring Report:
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED:
1. To note and accept the content of the
report.
2. That the Clerk prepare comments on the
document itself for consideration at a future meeting prior
to 31st December.
3. Not to submit Cllr Biscoe’s report as
comments of Stithians Parish Council on the content of the
document.
Proposed by Cllr Mrs Kavanagh, seconded by
Cllr Nightingale and carried unanimously.
MINUTE 22/03/10 |
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19 19.1
19.1.1
19.2
19.3
19.3.1
19.3.2
19.4
19.4.1 |
PUBLIC RELATIONS
Public Relations Officer:
The Public Relations Officer spoke to his
report, a copy of which is appended to these minutes.
RESOLVED that the Public Relations Officer
present a report to a future meeting on the provision and
location of notice boards in the Parish.
Proposed by Cllr Nightingale, seconded by
Cllr Vincent and carried unanimously.
MINUTE 23/03/10
"Spotlight on Stithians":
The Clerk reported that, following
information received from Cornwall Council, he had ascertained
that they could print Spotlight for approximately half the
current cost.
This information was duly noted.
"Stars of Stithians:
Cllr Nightingale spoke to his report, a copy
of which is appended to these minutes. He hoped to enlist the
help of Laurence Reed as a judge and was in the process of
purchasing the trophies.
Members were unanimously agreed on who the
Stithians Stalwart should be.
RESOLVED:
1. To note the content of the report and
the information presented at the meeting.
2. That Cllr Nightingale arrange for the
recipients of the awards, including the Stithians Stalwart,
to be at the April meeting for the presentation of the
awards.
Proposed by Cllr Nightingale, seconded by
Cllr Vincent and carried unanimously.
MINUTE 24/03/10
Stithians Show:
The Clerk referred to his report, a copy of
which is appended to these minutes.
RESOLVED:
1. That the Clerk approach Yvonne Toms to
reserve space at Stithians Show.
2. That consideration be given to having
a stand at St Stythians Fayre.
Proposed by Cllr Nightingale, seconded by
Cllr Mrs Kavanagh and carried unanimously.
MINUTE 25/03/10
Stithians Times:
The Chairman had agreed to consider this as
an urgent item because of the deadline for publication of the
Stithians Times.
Cllr Nightingale presented his proposed
article for inclusion in the Stithians times, a copy of which is
appended to these minutes.
RESOLVED to agree the content of the
article for Stithians Times as presented to the meeting.
Proposed by Cllr Nightingale, seconded by
Cllr Mrs Kavanagh and carried unanimously.
MINUTE 26/03/10
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20
20.1
20.2
20.2.1
20.2.2
20.3
20.4
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REPORTS OF COUNCIL REPRESENTATIVES ON OUTSIDE
BODIES
Stithians School Governing Body:
Nothing to report.
Village Hall Management Committee:
Cllr Mrs Kavanagh presented her report, a
copy of which is appended to these minutes.
RESOLVED to note the report and accept its
content.
Proposed by Cllr Mrs Kavanagh, seconded by
Cllr Nicholls and carried unanimously.
MINUTE 26/03/10
Mining Villages Regeneration Group:
Nothing to report – next meeting to take
place on 18th march 2010.
Historic Churchyards Group:
Cllr Vincent thought that the future of this
group may well be discussed at the MVRG meeting on 18th
March. |
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21
21.1
|
CORNWALL COUNCIL
Community Network Area:
Nothing to report |
|
22 |
CORRESPONDENCE
The Clerk presented his two reports, copies
of which are appended to these minutes.
RESOLVED:
1. To advise the Royal British Legion
that it is the PC’s intention to refer the mater of policing
the Remembrance Day Service to the Police and to suggest to
the school that the 20mph signs be turned on at the time of
the service.
2. To advise the Royal British Legion
that the PC is not in favour of paving the grassed area in
front of the Church but is presently negotiating with
Cornwall Council for the installation of bollards to prevent
parking thereon.
3. To acknowledge with thanks a donation
of £1,000 from the Cornwall Volkswagen Owners Club.
4. To send the response agreed at the
meeting to Cornwall Council’s questionnaire on car parking
Provision, a copy of which is appended to these minutes.
5. To note the dates of forthcoming Clean
Cornwall Weeks.
6. To note the address for forwarding
details of long term empty properties to Cornwall Council.
7. To note the date of the next Police
Authority Liaison Meeting.
8. To note the launching of a new
Wheelyboat at Stithians Lake.
9. To make a donation of £50 to the
Cornwall Citizens Advice Bureau.
10. To note information received from Mr
& Mrs Mackay re Car Sharing, Transition Towns and Bus
Services and to note that they intend to attend the April PC
Meeting to discuss the matters further.
11. To note that an application from
Cruse Bereavement Care will be presented to the April
meeting of the PC.
Proposed by Cllr Nightingale, seconded by
Cllr P Tisdale and carried unanimously.
MINUTE 27/03/10
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23
|
URGENT ITEMS
There were no urgent items for discussion at
this point in the meeting.
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24
|
AUTHORISATION OF ADDITIONAL PAYMENTS
The Clerk advised Members that the following
additional payments requiring cheques had been agreed during the
meeting:
·1
£20 to TM Garden
Services for repainting New Road Bus Shelter (Minute
17/03/10);
·2
£44.50 to TM Garden
Services for lagging the pies in the roof of the toilets
(Minute 18/03/10);
·3
£50 Donation to
Citizens Advice Bureau (Minute 27/03/10(9).
RESOLVED to pay the additional items agreed
during the meeting in the total sum of £114.50.
Proposed by Cllr P Tisdale, seconded by
Cllr Miss J Tisdale and carried unanimously.
MINUTE 28/03/10
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25
|
ITEMS FOR NEXT MEETING
No items were raised by Members.
The Clerk advised that he would be presenting
the Final Accounts for 2009/10
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26
|
DATE OF NEXT MEETING
It was agreed that the next Council Meeting
would take place on Tuesday 20th April 2010 in the
Stithians Centre at 7pm. |
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27
27.1
|
CONFIDENTIAL ITEM
The Chairman proposed, seconded by Cllr P
Tisdale, that the press and public be excluded from the meeting
at this point in order for items to be considered containing
information considered Exempt within the terms of paragraph 9 of
Schedule 12A of the Local Government Act 1972 (Sections 1 and
Part 1 of Schedule 1 to the Local Government (Access to
Information) Act 1985) as amended by the local Government
(access to Information) (Variation) Order 2006.
This was unanimously agreed.
Provision of Additional Cemetery Space:
The Clerk presented his report detailing
information received from the District Valuer.
RESOLVED to note and accept the
content of the report.
Proposed by Cllr P Tisdale, seconded by Cllr
Miss J Tisdale and carried unanimously by those who voted.
Having declared an interest, the Chairman and
Cllr Vincent did not vote.
MINUTE 29/03/10
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The meeting closed at 22.45. |
MINUTES OF THE MEETING OF STITHIANS PARISH COUNCIL
HELD IN THE STITHIANS CENTRE ON TUESDAY 16th FEBRUARY
2010 AT 7pm
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ATTENDANCE
Present were:
Cllr N Potter (Chair), Cllr Mrs V Kavanagh,
Cllr P Tisdale, Cllr E Vincent, Cllr R Nicholls, Cllr Miss J
Tisdale and the Clerk.
Simon Newport & Melvyl Williams (First Devon
& Cornwall), Rod Davis and Jim Lyle were present to the points
mentioned.
Members of the public present were Merle
Moyle, Vilma Vincent, Nick Sergeant, Norman Garlick (to the
point mentioned) and Chris Manhire (between the points
mentioned).
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1.
|
APOLOGIES
Apologies were received and accepted from
Cllrs D Nightingale, J Biscoe and R Shankar who were working. PC
Cook and PCSO Huddlestone had also sent their apologies.
The Clerk reported that Cllr Barkhuysen had
tendered his resignation the previous day.
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2.
2.1 |
URGENT ITEMS
There were no urgent items.
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3.
3.1
3.2 |
DECLARATIONS OF INTEREST ETC.
Because of their association with the Church,
the Chairman and Cllr Vincent declared a personal interest in
item 12.5, a report on grass cutting in the lower churchyard and
Item 15, a report on the provision of a new cemetery.
No declarations of receipt of gifts were
made.
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4.
4.1
4. 2
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MINUTES OF JANUARY 2010 COUNCIL MEETING
The Clerk advised that he had not been made
aware of any amendments to the draft minutes that he had
previously circulated.
RESOLVED to accept the minutes of the meeting
held on 19th January 2010 as presented as a true
record of the proceedings.
Proposed by Cllr Nicholls, seconded by Cllr
Miss J Tisdale and carried unanimously
MINUTE 01/02/10
The Chairman duly signed the minutes as a
true record.
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5.
5.1
5.2
5.2.1
6.
6.1
6.2
7.
7.1
7.2
|
MATTERS ARISING FROM THE MINUTES OF THE
JANUARY COUNCIL MEETING
Para 9.3.5: The Clerk advised that he had
received from Andy Bartle a copy of his response to Mr & Mrs
Bell’s letter. He had not, however received from the Bells a
copy of their letter. The essence of Andy Bartle’s letter was
that he would look into the matter but there was no finance
until April in any case.
Minute 19/01/10(4): The Clerk advised
that he had received an extremely prompt response to his request
and that the litter bin had been replaced almost immediately for
which he had expressed his gratitude.
Minute 25/01/10(2): The Clerk advised
that he had sent a copy of the MOU to the Bowling Club and had
been informed that they were to hold a meeting to discuss it.
AFFORDABLE HOUSING DELIVERY
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED to note and accept the content of
the report and to consider the example forms attached to the
report prior to the March Council meeting when the matter will
be discussed further.
Proposed by Cllr Vincent, seconded by Cllr V
Kavanagh and carried unanimously.
MINUTE 02/02/10
COMMUNITY STRUCTURE PLAN
The Clerk presented his report, a copy of
which is appended to these minutes. He pointed out that the
member who had arranged for the printing of the survey forms had
resigned from the Council. It was also noted that he had
organised previous meetings of the Steering Group.
Cllr Vincent pointed out that there was the
possibility of obtaining £500 funding from the MVRG Start Up
Fund.
RESOLVED:
1. To note and accept the content of the
report.
2. That Cllr Mrs Kavanagh arrange a
meeting of the Steering Group in March to include those who
have expressed an interest via the recent survey.
3. That the Clerk furnish Cllr Mrs
Kavanagh with contact details for those who have expressed
an interest in serving on the Steering Group.
4. To allow the matter of the financial
incentive offered for the return of survey forms to rest.
Proposed by Cllr P Tisdale, seconded by Cllr
Vincent and carried unanimously.
MINUTE 03/02/10
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8. |
POLICE & NHW LIAISON OFFICER
Cllr Shankar was not present at the meeting.
The Clerk advised that Cllr Shankar was to attend a "Communities
Together" Seminar at Camborne School on 22nd
February.
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| |
The Chairman closed the meeting at this point
at 19.10 to allow Public Participation.
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9.
9.2
9.2.1
9.2.2
9.2.3
9.3
|
PUBLIC PARTICIPATION
Because of a problem with disabled access to the meeting the
Chairman rearranged the order of the agenda at this point to
allow the problem to be resolved.
Devon & Cornwall Police:
Both PC Cook and PSCO Huddlestone had sent
their apologies but the Clerk presented PC Cook’s report, a copy
of which is appended to these minutes.
The Clerk also informed Members of an
application made by the police for funding towards a Youth
Shelter and advised that there should be more information
forthcoming at the next meeting.
This was duly noted.
Cllr Vincent advised that he had recently met
with the police and that the problems which he had highlighted
were being addressed. He could not believe, however, that the
trailer at Foundry complied with legislation and advised that he
would be pursuing the matter further.
Cornwall Councillor Neil Plummer:
Cllr Plummer was not present at the meeting
Members of the Public:
Mrs Vincent was concerned that, despite
assurances by Mike East of Cornwall Council at a Clean Up
Conference almost a year ago, nothing appeared to have happened
regarding the provision of bigger litter bins.
She was also concerned that a railing and
steps to the public footpath adjacent to the vacant site on
Crellow Hill between Tyrol and Veranos had been removed. The
chairman advised that, despite representations made by the
Parish Council at the time, nothing had been included in the
planning approval whereby they had to be reinstated.
Chris Manhire, a member of the public,
entered the meeting during consideration of the above item.
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9.1
9.1.1
9.1.2
9.1.3
9.1.4
9.1.5
9.1.6 |
Discussion with Simon Newport:
Mr Newport, Commercial Director, introduced
himself and Mel Williams, Operations Manager for Cornwall.
He gave a brief outline of how First Cornwall
had operated since taking over Truronian and detailed the
various services serving Stithians, including the types of bus
used and why.
He advised that the T14 (now 42) service was
currently out to tender and they may or may not be operating it
as a result.
He alluded to problems of providing low floor
buses in advance of the DDA deadline of 2015 for single deckers
and 2017 for double deckers and stated that until those dates
the company had no duty to do so, although they would very much
like to but were extremely constrained financially.
He addressed several complaints ranging from
dirty buses, inappropriate timetables and bad timekeeping to
buses not following the correct routes and asked Mr Williams to
investigate several of the complaints received.
Mr Newport offered to return in twelve
months’ time to discuss what progress had been made.
There being no other matters raised for
public participation, the Chairman thanked Messers Newport and
Williams for their attendance, whereupon they and the members of
the public left the meeting. Mr Davis also left, stating that he
had nothing to add following the discussion that had just taken
place. The Chairman reopened the meeting at 20.25.
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10.
11.
11.1
11.2
11.3
11.4
11.5 |
TRANSPORT
Transport Representative’s Report:
Nothing further to report.
TREES
Parish Tree Warden’s Report:
Jim Lyle, the Parish Tree Warden, had nothing
to report on matters immediately appertaining to the Parish.
He referred to an e-mail forwarded to him by
the Clerk which had been received in response to an instruction
to the Clerk at the January meeting to ask Cornwall Council how
work approved to trees was checked.
The short answer is that work is not checked
and Cornwall Council had suggested that training, if indeed it
was necessary, could be given to the Tree Warden to enable him
to check the work.
Mr Lyle indicated that he was willing to
check work done and suggested that "before" photographs should
be submitted with applications and then a card sent to either CC
or SPC when the work was complete so that a check could be made
(a similar process to that used by Building Control).
RESOLVED that the Clerk write to Cornwall
Council expressing Mr Lyle’s willingness to receive training as
appropriate and making them aware of his procedural suggestion.
Proposed by Cllr Vincent, seconded by Cllr
Mrs Kavanagh and carried unanimously.
MINUTE 04/02/10
Mr Lyle left the meeting at this point at
20.40 having been thanked by the Chairman for his attendance.
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12
12.1
12.1.1
12.1.2
12.2
12.2.1
12.3
12.3.1
12.4
12.4.1
12.4.2
12.5
12.5.1
|
CLERK’S REPORTS
Tregolls Common:
The Clerk outlined the current situation
regarding the fence at Tregolls Common and presented his report,
a copy of which is appended to these minutes.
RESOLVED to note the information provided re
Tregolls Common and to agree to defer any further consideration
of the matter until the result of court case concerning the
fence is known.
Proposed by and carried unanimously.
MINUTE 05/02/10
Current Financial Position:
The Clerk presented his report on the
Council’s current financial position, a copy of which is
appended to these minutes.
RESOLVED to note the Council’s current
financial position as detailed in the report.
Proposed by Cllr Vincent, seconded by Cllr P
Tisdale and carried unanimously.
MINUTE 06/02/10
Institute of Local Council Management:
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED to note the information provided on
the Clerk’s application for membership of the Institute of Local
Council Management.
Proposed by Cllr Vincent, seconded by Cllr P
Tisdale and carried unanimously.
MINUTE 07/02/10
Complaint Against the Chairman:
The Clerk pointed out that the complainant,
Cllr Barkhuysen had resigned from the Council and referred
Members to his e-mail to this effect dated 15th
February, which he had sent to all Members.
Members felt that Mrs Hamilton should be made
aware of his resignation.
RESOLVED that the Clerk forward a copy of
Cllr Barkhuysen’s e-mail of resignation to Mrs Hamilton.
Proposed by Cllr Vincent, seconded by Cllr P
Tisdale and carried unanimously.
MINUTE 08/02/10
Grass Cutting – Lower Churchyard:
The Clerk presented his report, a copy of
which is appended to these minutes.
Cllr Vincent advised that there was no chance
of any money being forthcoming from the Diocese.
There was discussion over whether it would be
possible to apply for closure of the lower churchyard, for which
an application, with its attendant costs, would have to be made
to the lord Chancellor. This was dismissed as too expensive and
fraught with obstacles.
The Clerk was of the opinion that the PCC
should meet some of the cost of grass cutting and Cllr Vincent
stated that, whilst it may not be possible to provide hard cash,
it may be possible to off-set some of the cost by volunteer
labour.
RESOLVED:
1. To note the information provided re
grass cutting in the lower churchyard.
2. That the Clerk obtain from Tyrone
Martin an estimate of cost for cutting both churchyards
eight times a year.
3. That the Clerk present a report to the
next meeting detailing costs and options open to the PC.
Proposed by Cllr P Tisdale, seconded by Cllr
Nicholls and carried. Having declared an interest, the Chairman
and Cllr Vincent did not vote.
MINUTE 09/02/10
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13
13.1
13.1.2
|
AUTHORISING OF PAYMENTS
The Clerk presented a list of payments to be
made, a copy of which is appended to these minutes.
He also presented his additional report
circulated earlier in the day detailing further payments.
RESOLVED to approve payment of the sums shown
in the main report totalling £3,847.35 and £41.47 in the
additional report.
Proposed by Cllr Miss J Tisdale, seconded by
the Chairman and carried unanimously.
MINUTE 10/02/10
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14
14.1
14.1.1
14.2
14.2.1 |
PLANNING
Notification of Planning Decisions Received:
The Clerk referred to the table, a copy of which is appended
to these minutes and advised of two Planning Decisions
(PA09/01510/F and PA09/01579/F) that had been received.
These were duly noted
Notification of Planning Decisions received
after publication of the agenda:
The Clerk advised that he had been notified
of one Planning Decision since the publication of the agenda and
gave details relating to PA09/01410/LU.
This information was duly noted.
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14.3
14.3(a)
14.3(a).1
14.3(a).2
|
Planning Application received:
PA09/01414/F – Mr I Semenenko – Retention of
domestic Workshop/Studio – Carn Vean, Tretheague Mill.
Cllr P Tisdale presented his report, a copy
of which is appended to these minutes.
There was debate over several points raised
in the report.
RESOLVED NOT to support the application for the following
reasons:
·1
The building is bigger both in height and
footprint than that which it replaces;
·2
It is outside the domestic curtilage and
not in keeping with the area;
·3
It has poor access;
It appears not to comply with current Building Regulations.
Proposed by Cllr P Tisdale, seconded by Cllr
Nicholls and carried unanimously.
MINUTE 11/02/10 |
|
14.3(b)
14.3(b).1
14.3(b).2
|
PA10/00079/F – Mr & Mrs Hussey – Conservatory
extension to dwelling – Southlands, South Road.
Cllr Mrs Kavanagh presented her report, a
copy of which is appended to these minutes.
RESOLVED to support the application
Proposed by Cllr Mrs Kavanagh, seconded by
Cllr Vincent and carried unanimously.
MINUTE 12/02/10
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|
14.3(c)
14.3(c).1
14.3(c).2
|
PA10/00038/F – Mr F Lavers – Erection of
Agricultural Building – Whitehouse Farm, Longdowns.
Cllr Nicholls presented his report, a copy of
which is appended to these minutes.
There was discussion of the concerns raised
in the report.
RESOLVED
NOT to support the application for the
following reasons:
·1
The building is too
big for the size of the land holding;
·2
Raising the base to
make a level floor would mean that the building would be
significantly higher than the surrounding buildings and
would therefore be visually obtrusive;
·3
The proposed drainage
system would be inadequate and possibly cause flooding
problems.
Proposed by Cllr Nicholls, seconded by Cllr P
Tisdale and carried unanimously.
MINUTE 13/02/10
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|
14.3(d)
14.3(d).1
14.3(d).2
|
PA10/00089/FE – Mr KB Charles – Extension of
time for erection of dwelling (PA05/00208/F) – 22 Collins Parc.
Cllr Mrs Kavanagh presented her report, a
copy of which is appended to these minutes.
RESOLVED to support the application.
Proposed by Cllr Mrs Kavanagh, seconded by
Cllr Miss J Tisdale and carried unanimously.
MINUTE 14/02/10
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14.4
14.5
14.5.1
14.5.2
14.5.3 |
Planning Applications received after
publication of the agenda:
The Clerk advised that no planning
applications had been received since the publication of the
agenda.
Planning Enforcement:
The Clerk presented his report, a copy of
which is appended to these minutes.
He informed Members of the following
information received after publication of the agenda:
Trelan: The business has transferred to
Penryn and Cornwall Council are pursuing the owner to clear the
site and remove the signs.
Higher Nanpean Farm: The site visit took
place, although access was not possible as indicated in the
report. Photographs were taken for record purposes and the two
sets of gates were observed, although they appeared to be less
than 2 metres in height. This will be checked at the formal
inspection which has yet to be arranged.
The Chairman had had a phone call from Mr
Driscoll stating that it was his intention to submit a Planning
Application and to attend the March meeting of the Parish
Council.
Work to Trees: Discussed under "Tree
Warden"
RESOLVED:
1. To note the report along with the
extra information provided and to approve the content
thereof.
2. That the Clerk make the necessary
arrangements with Cornwall Council for a representative of
the Parish Council to speak at the Planning meeting on 2nd
March in connection with PA08/02027/F (Gypsy Site at
Hatchintan).
Proposed by Cllr P Tisdale, seconded by Cllr
Nicholls and carried. The chairman, having declared an interest
in Hatchintan, did not vote.
MINUTE 15/02/10
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14.6
14.6.1
14.6.2
|
Licensing:
Showground:
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED to note the report and accept its
content.
Proposed by Cllr Vincent, seconded by Cllr
Nicholls and carried unanimously.
MINUTE 16/02/10
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14.7
|
Cornwall Council Planning Liaison Group:
Nothing to report.
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|
15
15.1
15.2
15.3
15.4
15.5
15.6 |
CEMETERY WORKING GROUP
The Clerk presented his report, a copy of
which is appended to these minutes.
He advised that a meeting had been arranged
with Colin Benney of Cornwall Council, which he and the Chairman
were to attend. He further advised that he had now received
confirmation of instructions from the District Valuer, who
intended to report "as soon as possible".
The Clerk reminded Members of the fact that
the Chairman, because of his close association with the Church,
had declared a personal interest in the matter of the provision
of a new cemetery.
Cllr Vincent advised that several more spaces
would be available in the existing cemetery by utilising the
area of the access path.
It was pointed out that that there may be a
problem with the water table towards the lower end of the field
and also that highway water possibly drained either into or
through the field. Both these were matters that would have to be
investigated prior to purchase.
RESOLVED:
1. To accept the Clerk’s report along
with the update given and to note the content thereof.
2. That the PC is satisfied the
Chairman’s interest should not preclude him from any
discussion concerning the provision of a new cemetery and to
acknowledge that his knowledge could in actual fact aid
discussion.
3. That the matter of site investigation
prior to purchase be discussed at the meeting with Mr Benney.
Proposed by Cllr Nicholls, seconded by Cllr
Miss J Tisdale and carried. Having declared an interest, the
Chairman and Cllr Vincent did not vote.
MINUTE 17/02/10 |
|
16
16.1
16.1.1
16.1.2
16.1.3
16.2
16.2.1
16.2.2
16.2.3
16.3
16.3.1
16.3.2
16.4
16.4.1
16.4.2
16.5
16.5.1
16.5.2
16.6
16.6.1
16.6.2
16.6.3
16.7
16.7.1
16.7.2
16.7.3
|
FOOTPATHS, HIGHWAYS & ENVIRONMENT
Report of the Portfolio Holder:
Cllr Vincent, the Portfolio Holder, presented
his report, a copy of which is appended to these minutes.
Cllr Nicholls advised that the driver of the
vehicle involved in the damage to the wall at Tregonning was to
be pursued for payment
RESOLVED t o approve the report
and note its content along with the further information
reported.
Proposed by Cllr Vincent, seconded by Cllr
Mrs Kavanagh and carried unanimously.
MINUTE 18/02/10
Litter:
Cllr Vincent presented his report, a copy of
which is appended to these minutes. He reiterated that fact that
Mike East had promised to place larger bins in the village.
The Clerk advised that Cllr Nightingale had
booked the Stithians Centre for the Litter Pick.
RESOLVED:
1. To accept the recommendations in the
report.
2. To ask Cornwall Council to increase
the size of present bins.
3. To choose a Poster Design from
Stithians School at next meeting.
4. To agree to Cllr Nightingale arranging
a litter pick for 21st March 2010 and to pay for
two hours’ hire of the Stithians Centre.
Proposed by Cllr Vincent, seconded by Cllr
Miss J Tisdale and carried unanimously.
MINUTE 19/02/10
Refurbishment of Finger posts and Milestones:
The Clerk referred to his report, a copy of
which is appended to these minutes.
RESOLVED to note the information provided.
Proposed by Cllr P Tisdale, seconded by Cllr
Vincent and carried unanimously.
MINUTE 20/02/10
Gribbas Corner:
The Clerk referred to his report, a copy of
which is appended to these minutes.
RESOLVED to note the information provided by
the Clerk and to seek a quotation from Tyrone Martin for
staining and re-fixing the seat at Gribbas Corner.
Proposed by Cllr P Tisdale, seconded by Cllr
Vincent and carried unanimously.
MINUTE 21/02/10
Foundry Hill Bus Shelter:
The Clerk referred to his report, a copy of
which is appended to these minutes. Cllr Vincent advised that
the work had been done.
RESOLVED to note the information provided.
Proposed by Cllr P Tisdale, seconded by Cllr
Vincent and carried unanimously.
MINUTE 22/02/10
New Road Bus Shelter:
The Clerk referred to his report, a copy of
which is appended to these minutes. He advised that Tyrone
Martin had submitted a quotation in the sum of £10 for labour,
the materials being obtained on the PC account at LA Phillips.
It was acknowledged, however, that it may be
necessary to paint the outside of the shelter and clean the
inside prior to painting and that as a consequence the cost
quoted may increase.
RESOLVED to note the information provided and
to accept the quotation of £10 (Labour Only) from Tyrone Martin
for painting the inside of New Road Bus Shelter, bearing in mind
that this may increase if extra work is required.
Proposed by Cllr P Tisdale, seconded by Cllr
Vincent and carried unanimously. MINUTE 23/02/10
Toilets:
The Clerk referred to his report, a copy of
which is appended to these minutes.
He informed the meeting that Tyrone Martin
had submitted a quotation for lagging the pipes in the roof
space in the sum of £30 with the material being obtained on the
PC account at LA Phillips
RESOLVED:
1. To note the information provided by
the Clerk.
2. To accept the quotation from Tyrone
Martin for lagging the pipes in the roof space of the
toilets in the sum of £30 (Labour Only).
Proposed by Cllr P Tisdale, seconded by Cllr
Vincent and carried unanimously.
MINUTE 24/02/10
Celtic Cross:
The Clerk presented Cllr Biscoe’s report, a
copy of which is appended to these minutes.
There was debate surrounding the issue of
access to the cross and the Clerk than drew Members’ attention
to his suggestion at the end of the report.
RESOLVED:
1. That the Clerk approach the relevant
section of Cornwall Council to either come and set the Cross
back upright or to provide SPC with the funds to get the
work done on an agency basis.
2. To ask the owner, Mr Watkins, of 1 The
Old Vicarage to reinstate the Cornish Hedge around the Cross
to separate it from his garden and to remove the play
equipment and compost heap etc. currently in that area.
3. To ask the owner, Mr Watkins, of 1 The
Old Vicarage to ensure that access to the Cross is
maintained at all times and to ensure that the path thereto
remains clear and safe for use at all times.
Proposed by Cllr Vincent, seconded by Cllr
Mrs Kavanagh and carried unanimously.
MINUTE 25/02/10
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|
17
17.1
17.1.2
|
PLAYING FIELD
Playing Field Portfolio:
The Clerk presented his report, a copy of
which is appended to these minutes. He referred to costs
associated with items in the Appendix.
Resolved to note and approve the content of
the Report and Appendix 1, particularly noting and agreeing the
following financial implications contained therein:
·1
Epoxy mortar repairs
in Skateboard Park – £30.
·2
Staining of seat near
tennis court - £30 (Materials from LA Phillips on PC
account).
·3
Construction &
installation of new train - £995
Proposed by Cllr Mrs Kavanagh, seconded by
Cllr P Tisdale and carried unanimously.
MINUTE 26/02/10
|
|
18
18.1
18.1.1
|
CONSULTATION
Ofwat Water Pricing Review:
The Clerk presented Cllr Biscoe’s report, a
copy of which is appended to these minutes.
RESOLVED to accept the report, suitably
amended by the Clerk to remove references to the first person
and to submit copies of it to the parties referred to in the
report.
Proposed by Cllr Nicholls, seconded by Cllr
Mrs Kavanagh and carried unanimously.
MINUTE 27/02/10 |
|
19 19.1
19.1.1
19.2
19.3
19.3.1 |
PUBLIC RELATIONS
Public Relations Officer:
The Clerk pointed out that Cllr Barkhuysen’s
resignation from the Council had created a vacancy for the post
of Public Relations Officer.
RESOLVED to ask Cllr Nightingale if he would
be willing to act as Public Relations Officer for the Council
Proposed by Cllr Vincent, seconded by Cllr
Mrs Kavanagh and carried unanimously.
MINUTE 28/02/10
"Spotlight on Stithians":
Nothing to report.
"Stars of Stithians:
Members considered Cllr Nightingale’s report,
a copy of which is appended to these minutes and discussed the
apparent anomalies therein. There was also concern that no
agreement had been reached over any draw in connection with the
event.
RESOLVED to defer further consideration of
this matter to the next meeting when Cllr Nightingale is present
but to inform him it is in order for him to order trophies to a
maximum value of £150.
Proposed by Cllr Vincent, seconded by Cllr
Mrs Kavanagh and carried unanimously.
MINUTE 29/02/10
|
|
20
20.1
20.2
20.2.1
20.2.2
20.3
20.3.1
20.3.2
20.3.2
20.4
20.4.1
|
REPORTS OF COUNCIL REPRESENTATIVES ON OUTSIDE
BODIES
Stithians School Governing Body:
Nothing to report.
Village Hall Management Committee:
Cllr Mrs Kavanagh presented her report, a
copy of which is appended to these minutes.
RESOLVED: to note the report and accept its
content.
Proposed by Cllr Mrs Kavanagh, seconded by
Cllr Vincent and carried unanimously.
MINUTE 30/02/10
Mining Villages Regeneration Group:
Cllr Vincent presented his report, a copy of
which is appended to these minutes.
The Clerk advised that it had been suggested
by the Secretary to the Group that they may wish to reschedule
meeting to align with meetings of the CNA.
RESOLVED:
1. To note the report and accept its
content.
2. That Cllr Vincent reply to the
Secretary of MVRG that Stithians would be happy for meetings
to be aligned with CNA meetings.
Proposed by Cllr Vincent, seconded by Cllr
Miss J Tisdale and carried unanimously.
MINUTE 31/02/10
Historic Churchyards Group:
Cllr Vincent presented his report, a copy of
which is appended to these minutes.
The Clerk referred to an e-mail from the
Ashley Wood, Treasurer to the Group, which seemed to indicate
that the £50 contribution may be inappropriate at the present
time.
RESOLVED:
1. To note the report and accept its
content.
2. To defer payment of £50 to the group
until such time as it is demonstrated that it is needed.
Proposed by Cllr Vincent, seconded by Cllr
Mrs Kavanagh and carried unanimously.
MINUTE 32/02/10
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|
21
21.1
21.1.1
21.1.2 |
CORNWALL COUNCIL
Community Network Area:
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED to note and accept the
content of this report.
Proposed by Cllr P Tisdale, seconded by Cllr
Nicholls and carried unanimously.
MINUTE 33/02/10
|
|
22 |
CORRESPONDENCE
The Clerk presented his two reports, copies
of which are appended to these minutes.
RESOLVED:
1. To note that Cllr Biscoe is preparing
a report on Cornwall Council’s Waste Monitoring Report for
consideration at a future meeting.
2. To note and remain aware of the
necessity to maintain an up to date Register of Members’
Interests, each Member being responsible for amending their
record as they become aware of changes.
3. That the Vice Chairman and the Clerk
attend a Buffet Reception at New County Hall on Wednesday 10th
March.
4. To note Cornwall Council’s proposals
to introduce Orders relating to Dog Fouling and Dogs on
Leads.
Proposed by Cllr Vincent, seconded by Cllr P
Tisdale and carried unanimously.
MINUTE 34/02/10
|
|
23
|
URGENT ITEMS
There were no urgent items for discussion at
this point in the meeting.
|
|
24
|
AUTHORISATION OF ADDITIONAL PAYMENTS
The Clerk advised Members that no additional
payments requiring cheques had been agreed during the meeting:
|
|
25
|
ITEMS FOR NEXT MEETING
1. Grass Cutting in Churchyard - Clerk to
report.
2. Affordable Housing Questionnaire.
3. Minerals and Waste Monitoring Report –
Cllr Biscoe’s report will be to hand.
4. Longdowns notice board – Cllr P
Tisdale to approach Mr Oppy and prepare report.
|
|
26
|
DATE OF NEXT MEETING
It was agreed that the next Council Meeting
would take place on Tuesday 16th March 2010 in the
Stithians Centre at 7pm. |
|
27
27.1
27.2
27.2
|
CONFIDENTIAL ITEM
The Chairman proposed, seconded by Cllr P
Tisdale, that the press and public be excluded from the meeting
at this point in order for items to be considered where the
financial affairs of individuals would be discussed. This was
unanimously agreed.
Acceptance of Tenders:
The Clerk presented his report detailing
tenders received for various Maintenance Contracts.
RESOLVED:
1. To note and accept the content of the
report.
2. To accept the following tenders
submitted:
Cemetery Maintenance
TM Services
£600
PRoW Maintenance
Roger Strick
£2,100
Verge Maintenance
Ray Helmer
£1,622.84
Toilet Maintenance
Michael White
£870.60
Litter Picking
Michael White
£1,419.84
Proposed by Cllr Miss J Tisdale, seconded by
Cllr Vincent and carried unanimously.
MINUTE 34/02/10
|
|
|
The meeting closed at 22.45. |
|
|
MINUTES OF THE MEETING OF STITHIANS PARISH COUNCIL
HELD IN THE STITHIANS CENTRE ON TUESDAY 19th JANUARY 2010
AT 7pm
|
|
ATTENDANCE
Councillors present were:
Cllr N Potter (Chair), Cllr Mrs V Kavanagh,
Cllr P Tisdale, Cllr R Shankar, Cllr E Vincent, Cllr R Nicholls,
Cllr Miss J Tisdale, Cllr J Biscoe and the Clerk.
Jody Jeffrey (CC Affordable Housing Officer),
John & Diane Bell, Mrs L Chapman (London Wells Farm), Rod Davis
and Jim Lyle were present to the points mentioned.
|
|
1.
|
APOLOGIES
Apologies were received and accepted from
Cllr D Nightingale who was working and Cllr A Barkhuysen who was
on holiday. PC Cook and PCSO Huddlestone had also sent their
apologies.
|
|
2.
2.1 |
URGENT ITEMS
There were no urgent items.
|
|
3.
3.1
3.2 |
DECLARATIONS OF INTEREST ETC.
Because of their association with the Church,
the Chairman and Cllr Vincent declared a personal interest in
item 12.5, a report on grass cutting in the lower churchyard and
Item 15, a report on the provision of a new cemetery.
No declarations of receipt of gifts were
made.
|
|
4.
4.1
4. 2
|
MINUTES OF DECEMBER 2009 COUNCIL MEETING
The Clerk advised that he had not been made
aware of any amendments to the draft minutes that he had
previously circulated.
RESOLVED to accept the minutes of the meeting
held on 9th December 2009 as presented as a true
record of the proceedings.
Proposed by Cllr Vincent, seconded by Cllr
Mrs Kavanagh and carried. Cllr Biscoe, who had not been present
at the December meeting, did not vote
MINUTE 01/01/10
The Chairman duly signed the minutes as a
true record.
|
|
5.
5.1
5.2
5.2.1
5.3
6.
6.1
6.2
6.3
6.4
6.5
6.6
|
MATTERS ARISING FROM THE MINUTES OF THE
DECEMBER COUNCIL MEETING
Para 7.2.2: In response to a question
from Cllr Biscoe, the Clerk advised that he had actually taken
the leave requested as annual leave and not sickness.
Minute 08/12/09(2): The Clerk asked if
the Diocese had been approached for financial assistance with
the cutting of the lower churchyard. Cllr Vincent was unsure but
undertook to raise the matter at the next PCC meeting. There was
discussion as to whether a sum of money should be mentioned.
RESOLVED that Cllr Vincent raise the matter
of financial assistance from the Diocese towards the cutting of
the lower churchyard at the next PCC meeting and to state that
the annual cost thereof was likely to be £1,500.
Proposed by Cllr Biscoe, seconded by Cllr
Shankar and carried. The Chairman and Cllr Vincent declared an
interest and did not vote.
MINUTE 02/01/10
Para 11.1.4: Cllr Vincent advised that
the problems at the entrance to the new cemetery had been caused
by leaves on the highway not permitting water to flow off the
slope. This had been rectified by members of the PCC and it was
noted that the Clerk had included an item to cover this in the
new contract for cemetery maintenance to be considered later in
the meeting.
AFFORDABLE HOUSING DELIVERY
Jody Jeffrey, Cornwall Council’s Affordable
Housing Officer for the West Area, explained that the team now
sat within the planning service whereas in previous authorities
it had be within Environmental Health.
He explained that the next step, having
undertaken a survey, was to analyse the results and assess the
need.
He presented an analysis of the results
received, a copy of which is appended to the minutes and advised
that the response rate had been less than 10%, considerably less
than that which would normally be accepted as giving a reliable
indication of need.
Nevertheless, ten responses had expressed a
need and this could possibly justify a small scheme if a
developer were to propose one.
There was considerable debate over the best
way forward.
RESOLVED that a further Door to Door Survey
be carried out at a later date in conjunction with a further
survey for the Community Structure Plan.
Proposed by Cllr Vincent, seconded by Cllr P
Tisdale and carried unanimously.
MINUTE 03/01/10
Jody Jeffrey agreed to provide further
samples of questionnaires for consideration at the appropriate
time.
The Chairman thanked Mr Jeffrey for his
attendance at the meeting whereupon he left at 19.35.
COMMUNITY STRUCTURE PLAN
The Clerk advised that he had received the
responses and had quickly analysed them, the result of which he
circulated to Members and is appended to these minutes. He
advised that there had been a very poor response rate (12%
stated on the analysis but since the meeting correctly
calculated at 8.47%).
He pointed out, however, that it had revealed
seven people who were willing to serve on the Steering
Committee.
The Clerk pointed out that, because of his
illness, he had not been party to this finalised consultation
forms and was therefore unaware that three cash prizes had been
offered in a draw of numbered forms returned. He stated that,
had he been aware of this, he would have advised against it as
it was inappropriate use of public money. He advised that the
person who decided to do this, if he wished to honour the
matter, would have to provide the funds from his own pocket.
However, only eleven of the forms had been completed in respect
of the sender.
It was acknowledged that the number of forms
returned was insufficient to form the basis of a Community
Structure Plan and there was discussion as to the best way
forward.
RESOLVED that the matter be placed on the
agenda for the April meeting for reconsideration, prior to which
a further meeting of the Steering Group to include the potential
new members mentioned above would be held which would report to
the April meeting.
Proposed by Cllr Biscoe, seconded by Cllr
Shankar and carried unanimously.
MINUTE 04/01/10
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|
8. |
POLICE & NHW LIAISON OFFICER
Cllr Shankar advised that he had nothing to report.
|
| |
The Chairman closed the meeting at this point
at 19.45 to allow Public Participation.
|
|
9.
9.1
9.1.1
9.1.2
9.1.3
9.2
9.3
9.3.1
9.3.2
|
PUBLIC PARTICIPATION Devon & Cornwall
Police:
Both PC Cook and PSCO Huddlestone had sent
their apologies but the Clerk presented PC Cook’s report, a copy
of which is appended to these minutes.
This was duly noted.
Cllr Vincent drew members’ attention to
several matters including vandalism, stones being pulled from a
wall in Crellow Hill, noise from the Seven Stars well into the
early hours and the fact that the trailer was still parked on
the road at Foundry.
Cllr Biscoe advised that the matter of the
trailer had been looked into by Police previously and it had
been found to comply with all legal requirements at that time.
It was agreed that these matter would be
raised the next time there was a police presence at a meeting.
Cornwall Councillor Neil Plummer:
Cllr Plummer was not present at the meeting
Members of the Public:
Diane and John Bell voiced their concerns
that incidences of large vehicles taking wrong turnings and
having difficulty in turning round were increasing and cited a
recent example where a wall had been badly damaged.
Cllr Vincent advised that he had spoken to
the Area Surveyor about the particular incident that was
mentioned and responsibility for repair of the wall rested with
the owners of the wall and/or the vehicle.
Mr and Mrs Bell were of the opinion that
signs were necessary in various parts of the Parish advising of
the unsuitability of certain roads for large vehicles.
It was noted that they intended to write to
the County Council on the matter and that they intended to copy
their letter to the Clerk. Cllr Vincent stated that he would
contact Andy Bartle, the Area Surveyor on the matter. |
|
|
There being no other matters raised for
public participation, the Chairman reopened the meeting at
19.50. |
|
10.
10.1
10.2
10.3
|
TRANSPORT
Transport Representative’s Report:
Rod Davis, the Council’s Transport
Representative, had little to report. He advised that there had
been considerable disruption to services in the recent snow and
that for some time they were restricted to the main roads away
from the village as bus routes were not necessarily included on
the CC gritting schedule unless they happened to be A roads.
It was pointed out that this issue had been
taken up with Cornwall Council but to little avail.
Mr Davis asked if Simon Newport from First
Devon and Cornwall would be attending the February meeting. The
Clerk advised that Mr Newport was intending to attend.
The Chairman thanked Mr Davis for his
continued work whereupon he left the meeting at 19.55.
TREES
Parish Tree Warden’s Report:
Jim Lyle, the Parish Tree Warden, had nothing
to report on matters appertaining to the Parish.
He advised of a Workshop on the pruning of
apple trees to be held on Saturday 23rd January at
Tehidy Country Park and invited any interested Member to attend.
The Chairman thanked Mr Lyle for his
continued work for the Parish.
|
|
12
12.1
12.1.1
12.1.2
12.1.3
12.2
12.2.1
12.2.2
12.2.3
12.3
12.3.1
12.3.2
|
CLERK’S REPORTS
Tregolls Common:
The Clerk outlined the current situation
regarding the fence at Tregolls Common and presented his report,
a copy of which is appended to these minutes.
RESOLVED to note the information provided re
Tregolls Common and to agree to defer any further consideration
of the matter until the result of court case concerning the
fence is known.
Proposed by Cllr Biscoe, seconded by Cllr
Vincent and carried unanimously.
MINUTE 05/01/10
It was agreed unanimously to defer further
discussion to the confidential part of the meeting.
Current Financial Position:
The Clerk presented his report on the
Council’s current financial position, a copy of which is
appended to these minutes.
Cllr Biscoe questioned the amount of money
ring fenced for the Bowling Club. The Clerk advised that the sum
of £1,000 held in the Playing Field Reserve was actually for
legal expenses in connection with the footpath diversion to
enable the Bowling Club extension. He further stated that monies
raised towards the Bowling Club extension and held by the PC had
been paid over to them in November.
Cllr Biscoe asked what the Development Fund
was ear marked for and was informed by the Clerk that this was
an oversight which would be corrected.
RESOLVED to note the Council’s current
financial position as detailed in the report.
Proposed by Cllr Biscoe, seconded by Cllr
Vincent and carried unanimously.
MINUTE 06/01/10
Institute of Local Council Management:
The Clerk presented his report, a copy of
which is appended to these minutes. It was noted that there was
inadequate financial provision in the 20010/11 Budget to
accommodate all the costs likely to be incurred by the Clerk in
satisfying the CPD requirement and that it would have to be
financed from Reserves for the ensuing year. The Clerk estimated
that the additional cost would be approximately £500, but could
be slightly more depending upon what travel and accommodation
costs were involved.
RESOLVED:
1. To permit the Clerk to make
application to join the Institute of Local Council
Management and to acknowledge the additional budgetary
requirements.
2. To pay the Administration Fee of £15
immediately and the Membership Fees (currently £65 per
annum) as they become due.
Proposed by Cllr Biscoe, seconded by Cllr
Vincent and carried unanimously.
MINUTE 07/01/10
Mr and Mrs Bell left the meeting at this
point at 20.10.
Renewal of Contracts:
The Clerk presented his report, a copy of
which is appended to these minutes. He acknowledged that some of
the dates in the documents were incorrect but assured Members
that they would be corrected when the documents were issued.
RESOLVED to approve the tender documents for
Cemetery Maintenance, PRoW Maintenance, Verge Maintenance,
Toilet Cleaning and Litter Clearance as amended at the meeting
and to agree to the advertising of the tenders on the website
and on notice boards.
Proposed by Cllr Biscoe, seconded by Cllr
Vincent and carried unanimously.
MINUTE 08/01/10
Grass Cutting – Lower Churchyard:
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED to note the information provided re
grass cutting in the lower churchyard.
Proposed by Cllr Biscoe, seconded by Cllr
Vincent and carried unanimously.
MINUTE 09/01/10 |
|
13
13.1
13.1.2
|
AUTHORISING OF PAYMENTS
The Clerk presented a list of payments to be
made, a copy of which is appended to these minutes.
He also presented his additional report
circulated earlier in the day detailing further payments.
RESOLVED to approve payment of the sums shown
in the main report totalling £1,640.34 and £2,193.69 in the
additional report.
Proposed by Cllr Miss J Tisdale, seconded by
Cllr Biscoe and carried unanimously.
MINUTE 10/01/10
|
|
14
14.1
14.1.1
14.1.2
|
PLANNING
Notification of Planning Decisions Received:
The Clerk referred to the table, a copy of which is appended
to these minutes and advised of five Planning Decisions
(PA09/01164/F, PA09/01238/F, PA09/01298/TPO, PA09/01359/F and
PA09/01411/F) that had been received.
Cllr Biscoe enquired as to the procedure for
checking work done to trees
RESOLVED:
1. To note the information provided.
2. That the Clerk enquire of Cornwall
Council as to the procedure for checking that work approved
to trees is carried out in a satisfactory manner and in
accordance with relevant Procedures, British Standards and
the planning consent granted.
Proposed by Cllr Biscoe, seconded by Cllr P
Tisdale and carried unanimously.
MINUTE 11/01/10
Notification of Planning Decisions received
after publication of the agenda:
The Clerk advised that he had not been
notified of any planning decisions since the publication of the
agenda.
This information was duly noted.
|
|
14.3
14.3(a)
14.3(a).1
14.3(a).2
14.3(a).3
14.3(b)
14.3(b).1
14.3(b).2
14.3(b).3
14.3(c)
14.3(c).1
14.3(c).2
14.3(c).3
14.3(d)
14.3(d).1
14.3(d).2
14.4
14.4.1
14.4.2
14.4.3
14.4.4
|
Planning Applications received:
PA09/01579/F – Mr & Mrs A L Chapman –
Conversion of redundant agricultural buildings to form 3
dwellings & installation of a septic tank – London Wells Farm.
Cllrs P Tisdale and Nicholls spoke to the
report, a copy of which is appended to these minutes.
There was discussion over the proposed
occupancy of the dwelling.
RESOLVED to support the application with the
following restrictions:
1. That its use be restricted to holiday letting with a
maximum ten month occupancy period per calendar year.
2. That the ownership of the building be tied to the farm
with a Section 106 Agreement.
Proposed by Cllr Nicholls, seconded by Cllr P
Tisdale and carried unanimously.
MINUTE 12/01/10
Mrs Chapman left the meeting at this point at
20.40.
PA09/01620/F – Mr R Burdell – Extension to
dwelling – Morelands, Crellow Vale.
Cllr Mrs Kavanagh presented her report, a
copy of which is appended to these minutes.
There was discussion as to the size of the
replacement in comparison to the existing.
RESOLVED to support the application.
Proposed by Cllr Mrs Kavanagh, seconded by
Cllr Vincent and carried unanimously.
MINUTE 13/01/10
09/00499/SEC73 – LI Winn & Son – Application
to vary/delete certain conditions on planning permission –
Herniss Farm.
Cllr P Tisdale presented his report, a copy
of which is appended to these minutes.
There was discussion over the various
conditions contained in the original approval and which were
being proposed for change.
RESOLVED to support the application for the
extension of time to complete the works but to recommend that
all the applicable conditions in Decision Notice K51 be
maintained.
Proposed by Cllr P Tisdale, seconded by Cllr
Biscoe and carried unanimously.
MINUTE 14/01/10
Mr Lyle left the meeting at this point at
20.50.
09/00270/WAS – LI Winn & Son –
Continued operation of the Waste
Transfer/Recycling site including use of existing building,
associated terrace areas, retention of site office and
weighbridge and extension to the current operational area to
provide for car parking and relocated wood chipping/processing -
Herniss Farm.
Cllr P Tisdale presented his report, a copy
of which is appended to these minutes.
RESOLVED to support the application with the
proviso that the same conditions (i.e. those in Decision Notice
K51) apply as for the rest of the site.
Proposed by Cllr P Tisdale, seconded by Cllr
Nicholls and carried unanimously.
MINUTE 15/01/10
Planning Applications received after
publication of the agenda:
The Clerk advised that one planning
application had been received since the publication of the
agenda. It had, however, been received too late to enable its
proper consideration.
PA09/01414/F was for the retention of a
domestic workshop/studio at Carn Vean, Tretheague Mill and the
Clerk advised that, because of the date of receipt of the
application, he had asked for an extension of time to enable the
matter to be discussed at the next meeting. This had been
granted, but the Planning Officer had requested some "informal
feedback" from this meeting.
Members were of the opinion that there were
too many aspects of the application that could only be addressed
at a site meeting and therefore even informal feedback could not
be given without a site meeting or at least speaking to the
applicant.
RESOLVED to inform Cornwall Council that,
because there were too many aspects of the application that
could only be addressed at a site meeting, the Parish Council
would be unable to respond to the application until after the
next meeting on 16th February.
Proposed by Cllr Biscoe, seconded by Cllr P
Tisdale and carried unanimously.
MINUTE 16/01/10
Planning Enforcement:
The Clerk advised that he had been unable to
follow up the current outstanding enforcement matters with
Cornwall Council and that he had had no progress reports despite
promises that this would happen.
The following additional Enforcement matters
were raised at the meeting:
1. Kennall Mill (Listed building) – roof
has collapsed.
2. Plot adjacent to Sunnyside, Foundry –
large wooden building has appeared.
3. South Road (Mr Proud) – two wooden
buildings have appeared.
4. Hatchintan, Carncrees (Gypsy Site) –
site works appear to have commenced in advance of a decision
being made.
5. Higher Nanpean Farm – a second set of
gates has appeared and the footpath sign and its post are
still missing.
The Clerk agreed to report these matters to
Cornwall Council and to include them in his report to the
February meeting.
Licensing:
Showground:
The Clerk presented his report, a copy of
which is appended to these minutes.
RESOLVED:
To accept the Clerk’s report and to note its
content.
That if nothing further has been heard from
the Show Committee by the date of the next meeting, the Clerk
write to ask for the promised information
Proposed by Cllr Biscoe, seconded by Cllr
Miss J Tisdale and carried unanimously.
MINUTE 17/01/10
Cornwall Council Planning Liaison Group:
Nothing to report.
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15
15.1
15.2
15.3
15.4
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CEMETERY WORKING GROUP
The Clerk presented his report, a copy of
which is appended to these minutes.
He advised that he had spoken to Rod Porter
who had advised him that he would speak to his Manager and
respond in due course.
There was discussion over several aspects of
the favoured site.
RESOLVED:
1. To accept the Clerk’s report along
with the update given and to note the content thereof.
2. That the Clerk pursue matters with Rod
Porter.
3. That the Clerk consult the Environment
Agency to ascertain whether or not an increase in burials to
30 per annum would influence their decision.
4. That the Clerk obtain from the
District Valuer, a valuation of the Parish Council’s
favoured site.
Proposed by Cllr Biscoe, seconded by Cllr
Nicholls and carried. Having declared an interest, the Chairman
and Cllr Vincent did not vote.
MINUTE 18/01/10 |
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16
16.1
16.1.1
16.1.2
16.1.3
16.1.4
16.2
16.2.1
16.2.2
16.3
16.3.1
16.3.2
16.4
16.4.1
16.4.2
16.5
16.5.1
16.5.2
16.5.3
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FOOTPATHS, HIGHWAYS & ENVIRONMENT
Report of the Portfolio Holder:
Cllr Vincent, the Portfolio Holder, presented
his report, a copy of which is appended to these minutes.
He expressed his extreme disappointment that
Cornwall Council were not undertaking any of the work identified
because of budgetary restrictions – they would not even carry
out road marking work.
Cllr Biscoe raised several matters.
RESOLVED:
1. To approve the
report and note its content along with the further
information reported.
2. That Cllr Biscoe meet with Cllr
Vincent to visit places in need of attention so that Cllr
Vincent can inform Andy Bartle.
3. That the Clerk obtain a quotation for
repainting the inside of New Road Bus Shelter.
4. That the Clerk request Cornwall
Council to replace the missing litter bin at New Road Bus
Shelter.
Proposed by Cllr Vincent, seconded by Cllr
Biscoe and carried unanimously.
MINUTE 19/01/10
Refurbishment of Finger posts and Milestones:
The Clerk referred to his report appended to
the Portfolio Holder’s report, a copy of which is appended to
these minutes.
There was discussion over future action.
RESOLVED that, before any action is taken as
regards refurbishing finger posts and milestones, the Clerk
ascertain Cornwall Council’s intentions in this regard.
Proposed by Cllr Vincent, seconded by Cllr
Biscoe and carried unanimously.
MINUTE 20/01/10
Gribbas Corner:
The Clerk referred to his report appended to
the Portfolio Holder’s report, a copy of which is appended to
these minutes.
There was discussion over future action.
RESOLVED to note the information provided by
the Clerk and to await his further report.
Proposed by Cllr Vincent, seconded by Cllr
Biscoe and carried unanimously.
MINUTE 21/01/10
Foundry Hill Bus Shelter:
The Clerk referred to his report appended to
the Portfolio Holder’s report, a copy of which is appended to
these minutes.
RESOLVED to note the information provided by
the Clerk.
Proposed by Cllr Vincent, seconded by Cllr
Biscoe and carried unanimously. MINUTE 22/01/10
Toilets:
The Clerk referred to his report appended to
the Portfolio Holder’s report, a copy of which is appended to
these minutes.
He informed the meeting that the leak had
been repaired by Tyrone, who had submitted an invoice for £20
and that an electrician was due to visit the toilets as soon as
possible.
It was reported that the pipes in the roof
space of the toilets were not lagged.
RESOLVED:
1. To note the information provided by
the Clerk.
2. To pay the invoice submitted by TM
Services for repairing the leak in the toilets.
3. That the Clerk seek a quotation from
TM Services for lagging the pipes in the roof space of the
toilets. Materials to be obtained from LA Phillips on the
Parish Council account.
Proposed by Cllr Vincent, seconded by Cllr
Biscoe and carried unanimously.
MINUTE 23/01/10
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17
17.1
17.2
17.2.1
17.2.3
17.3
17.3.1
17.3.2 |
PLAYING FIELD
Playing Field Portfolio:
No report.
Dog Control Orders:
The Clerk presented a report originally
prepared by Cllr Barkhuysen for the November meeting, a copy of
which is appended to these minutes.
RESOLVED not to pursue the matter of a Dog
Control Order at the present time.
Proposed by Cllr Biscoe, seconded by Cllr
Nicholls and carried unanimously.
MINUTE 24/01/10
Bowling Club – Memorandum of Understanding:
The Clerk presented his report, a copy of
which is appended to these minutes.
There was discussion over what could be
considered a reasonable payment.
RESOLVED:
1. To note and approve the content of the
Report.
2. To agree the content of the Draft
Memorandum of Understanding between the Parish Council and
the Bowling Club as presented to the meeting and to submit
it to the Bowling Club for their consideration.
Proposed by Cllr Biscoe, seconded by Cllr
Nicholls and carried unanimously.
MINUTE 25/01/10
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18
18.1
18.1.1
18.1.2
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CONSULTATION
Results of DCLG Bye-Law Consultation:
The Clerk presented his report, a copy of
which is appended to these minutes.
Members were concerned that there was little
evidence that any cognisance has been taken of many of the
comments received
RESOLVED to accept the report and to
reluctantly note the content of the document produced by DCLG.
Proposed by Cllr Biscoe, seconded by Cllr
Miss J Tisdale and carried unanimously.
MINUTE 26/01/10
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19 19.1
19.1.1
19.1.2
19.1.3
19.2
19.3
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PUBLIC RELATIONS
Public Relations Officer:
Cllr Barkhuysen’s report, a copy of which is
appended to these minutes, was considered by Members.
Members were concerned that articles were
being submitted for publication in the Stithians Times without
prior Council approval.
RESOLVED:
1. To note the report.
2. That any articles to be submitted for
publication in the Stithians times be presented to the
Council for approval before submission.
Proposed by Cllr Biscoe, seconded by Cllr
Miss J Tisdale and carried unanimously.
MINUTE 27/01/10
"Spotlight on Stithians":
Nothing to report.
Good Citizen Scheme:
Nothing to report
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20
20.1
20.2
20.2.1
20.2.2
20.2.3
20.2.4
20.3
20.3.1
20.3.2
20.4
20.4.1
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REPORTS OF COUNCIL REPRESENTATIVES ON OUTSIDE
BODIES
Stithians School Governing Body:
Nothing to report.
Village Hall Management Committee:
Cllr Mrs Kavanagh presented her reports,
copies of which are appended to these minutes.
Cllr Biscoe advised that he was a member of
the committee in his own right, not as a Parish Councillor.
He also advised that the committee were
discussing the setting up of an endowment fund to cover the
depreciation of the premises.
The request for lighting to the playing field
footpath was discussed. The Clerk advised that he had to date
been unable to locate external funding for it.
RESOLVED:
1. To note the reports and accept their
content.
2. That Cllr Vincent approach Cornwall
Council about the provision of street lighting that would
also illuminate the playing field footpath.
Proposed by Cllr Mrs Kavanagh, seconded by
Cllr Biscoe and carried unanimously.
MINUTE 28/01/10
Mining Villages Regeneration Group:
Cllr Biscoe presented his report, a copy of
which is appended to these minutes.
RESOLVED to note the report and accept its
content.
Proposed by Cllr Vincent, seconded by Cllr
Biscoe and carried unanimously.
MINUTE 29/01/10
Historic Churchyards Group:
Cllr Vincent presented his report, a copy of
which is appended to these minutes.
RESOLVED:
1. To note the report and accept its
content.
2. To defer payment of £50 to the group
until such time as its future is assured..
Proposed by Cllr Vincent, seconded by Cllr
Biscoe and carried unanimously.
MINUTE 30/01/10
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21
21.1
21.1.1
21.1.2 |
CORNWALL COUNCIL
Community Network Area:
The Clerk presented his report, a copy of
which is appended to these minutes. He advised of the need to
agree four priorities for discussion at a forthcoming CNA
meeting.
RESOLVED:
1. To note and accept the content of this
report.
2. To raise the following items of
concern for the Parish for discussion at a Community Network
Area meeting to be held on 10th February:
·1
Bus Services
·2
Public Rights of Way
·3
Highway Maintenance,
particularly litter.
·4
Planning,
particularly Enforcement.
Proposed by Cllr Vincent, seconded by Cllr
Mrs Kavanagh and carried unanimously.
MINUTE 31/01/10
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22 |
CORRESPONDENCE
The Clerk advised that he had no items of
correspondence to report.
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23
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URGENT ITEMS
There were no urgent items for discussion at
this point in the meeting.
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24
24.1
24.2 |
AUTHORISATION OF ADDITIONAL PAYMENTS
The Clerk reminded members that the following
had been agreed during the meeting:
1. £20 to TM Garden Services for
repairing a leak in the toilets.
2. £15 to SLCC for Administration fee for
Clerk’s application for membership of ILCM
Resolved to pay the additional items agreed
during the meeting in the total sum of £35.
Proposed by Cllr Biscoe, seconded by Cllr
Miss J Tisdale and carried unanimously.
MINUTE 32/01/10
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25
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ITEMS FOR NEXT MEETING
1. Celtic Cross – Cllr Biscoe to report.
2. Tregolls Common – erection of a fence
– Clerk to report.
3. Simon Newport, First Devon & Cornwall
Ltd, to attend.
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26
27
27.1
27.2
27.2.1
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DATE OF NEXT MEETING
It was agreed that the next Council Meeting
would take place on Tuesday 16th February 2010 in the
Stithians Centre at 7pm.
CONFIDENTIAL ITEMS
The Chairman proposed, seconded by Cllr P
Tisdale, that the press and public be excluded from the meeting
at this point in order for items to be considered where opinions
of a confidential nature might be expressed. This was
unanimously agreed.
Co-option of New Councillor:
The Clerk advised that, because of family
commitments, the applicant no longer felt able to continue with
her application.
Fence at Tregolls Common:
The Clerk gave some further information
concerning this matter. It was noted that Mrs Hamilton had
indicated to the Clerk that she would furnish him with further
information for inclusion in his report to the February meeting.
Members were concerned at Cllr Barkhuysen’s
actions in relation to the fence and several expressed the
opinion that he had clearly demonstrated bias and
predetermination in the matter.
The Clerk advised that he intended to seek
further advice from the Monitoring Officer on the matter.
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The meeting closed at 23.10. |
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